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How to consolidate data from multiple worksheets/workbooks?

Author: Sun Last Modified: 2020-09-22

For instance, you have three sheets data as below screenshots shown, now you want to consolidate the average, max or min value of each product in each month, how can you do? Some of you may think that calculate them by yourself is quick, but pay attention, here I just take three sheets as instance, and how about calculate manually if there are hundreds of sheets? Now I will tell you various solutions to handle this task in Excel.

doc consolidate worksheets 1doc consolidate worksheets 2doc consolidate worksheets 3

Consolidate data from multiple worksheets with Consolidate function

Consolidate data from multiple worksheets with advanced Combine utility


arrow blue right bubble Consolidate data from multiple worksheets with Consolidate function

In Excel, there is a Consolidate function can help you calculate the data across sheets.

1. Open the workbook you want to consolidate data, and place the cursor at a cell where you want to put the consolidate result, then click Data > Consolidate. See screenshot:

doc consolidate worksheets 4

2. In the popping dialog, select the calculation type you need from the drop down list of Function section. See screenshot:

doc consolidate worksheets 5

3. Then click doc select to select data range to calculate, then click Add to add the range to All references list, see screenshot:

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4. Repeat step 3 to add all ranges you need to the All references list. Then check both options of Top row and Left column. See screenshot:

doc consolidate worksheets 7

5. Then click OK. Now the calculated result is placed.

doc consolidate worksheets 8

Note:

If you want to consolidate data across workbooks, you need to name the data ranges first, then click Browse to select the workbook in the Consolidate dialog, then type the range name into it. See screenshot:

doc consolidate worksheets 9

This method is unconvenient, because you need to select ranges one by one, and if you need to consolidate data across workbooks, you need to name data range. Let’s go to next method.


arrow blue right bubble Consolidate data from multiple worksheets with advanced Combine utility

If you have installed Kutools for Excel, you may find the Combine utility can help you quickly accomplish a consolidate report. If you do not have Kutools for Excel, you can free installed Kutools for Excel for 30 days.

Kutools for Excel, with more than 300 handy functions, makes your jobs more easier. 

After installed Kutools for Excel, do as these:

1. Click Kutools Plus > Combine, and check the last option – Consolidate and calculate values across multiple workbooks into one worksheet. See screenshots:

doc consolidate worksheets 10
doc consolidate worksheets 10

2. Then click Next, in this step, check the workbooks and sheets you need, then click to select data range. see screenshot:

doc consolidate worksheets 11

Note: For selecting same ranges in all checked worksheets, you click the Same range button.

3. Click Next to select calculation from Function section, and check Top row and Left column options. See screenshot:

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4. Click Finish, then click Yes or No to save the scenario or not. Then you can see the consolidated result:

doc consolidate worksheets 13

Tip:

1. You can click Add in Combine Worksheets--Step 2 of 3 dialog to add workbooks and ranges to directly consolidate without name range.

2. Check Create links to source data option in Combine Worksheets--Step 3 of 3 dialog to auto update consolidated results as source data changing.

With Combine utility, you can quickly merge same name sheets, same ranges across multiple sheets and so on. And Kutools for Excel is a very handy tool, why do not free install it to have a try? This will save a lot of Excel working time!

You can do this with Combine utility:

Combine ranges across multiple worksheets or workbooks in Excel

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