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How to combine cells and keep the cell formatting in Excel?

Supposing the cells you want to combine containing percentage formatting. For combining them and keep the percentage formatting in the result combined cell, what would you do? Browse this article, you will gain several methods of combining cells and keeping the cell formatting as well in Excel.

Combine cells and keep the cell formatting with formula

Combine cells and keep the cell formatting with Microsoft Word

Easily combine cells and keep the cell formatting with Kutools for Excel


Easily combine cells and keep the cell formatting in Excel

Click Kutools > Combine, the Kutools for Excel's Combine Columns or Rows utility will help you easily combine all cells in selected range and keep the cell formatting in Excel. See below screenshot:

Kutools for Excel includes more than 300 handy Excel tools. Free to try with no limitation in 60 days. Download the free trial now



Combine cells and keep the cell formatting with formula

As below screenshot shown, cell A1 contains a name Nana, B1 contains 75.62%, now I want to combine A1 and B1 to get the combined result as Nana 75.62% and then locate it in cell C1. Please do as follows.

1. Click to select cell C1, and then copy and paste formula =A1 & " " & TEXT(B1,"0.00%") into the Formula Bar, and then press the Enter key. You can see two cells are combined and the percentage formatting is kept.

Note: B1 is the cell contains the percentage formatting, please change the cell references as you need.


Combine cells and keep the cell formatting with Microsoft Word

The first method is only applied to the percentage formatting, if there are other kinds of data formatting in your worksheet, the above method will not work. Actually, you can apply the Word document to solve this problem.

For example, I have the following two columns of values, the first column is text, and the values in second column are applied with some formatting. See screenshot:

To combine the two columns but keeping the data formatting, please do with the following steps:

1. Copy these two column data from your worksheet.

2. Then open a new Word document and paste the data into it. (Normally, the data will be pasted as table format)

3. Select the table and then click Layout tab under the Table Tools, then click Convert to Text in the Data group, see screenshot:

4. In the Convert Table to Text dialog box, choose a separator to separate the combined contents, you can use Commas or other specific characters, such as space, semicolon, dot marks and son on. (Note: please don’t use Paragraph marks and Tabs), see screenshot:

5. Then click OK to close this dialog, copy the converted range data and paste to your worksheet where you want to put the result, and you will get the following result:


Combine cells and keep the cell formatting with Kutools for Excel

The second method needs to toggle between Excel and Word frequently. Here, I will introduce you a powerful tool- Kutools for Excel, its Combine utility can easily combine cells and keep different kinds of cell formatting in Excel.

Kutools for Excel : with more than 300 handy Excel add-ins, free to try with no limitation in 60 days.

1. Select the cells you want to combine, and click Kutools > Combine. See screenshot:

Note: If you want to place the result in a new column or row, you need to select one more column besides the original data. Here I select one more column.

2. In the Combine Columns or Rows dialog box:

(1) select Combine columns in the first section

(2) specify a separator

(3) select Right cell in the Place the results to drop-down list

(4) select Keep contents of combined cells in the Options section

(5) and the most important setting,  check the Use formatting values box. And finally click the OK button.

Notes:

1. You can change the settings based on your selection, but you need to keep the Use formatted values box checked every time you do the operation.

2. If your used range is range A:B, the data will be combined into column B if you choose Right cell in the dialog.

3. Now the selected cells are combined. See screenshots:

This Combine utility of Kutools for Excel can combine and keep not only percentage formatting, but also date formatting and so on.

If you want to have a free trial of this utility, please go to free download the software first, and then go to apply the operation according above steps.


Easily combine cells and keep the cell formatting with Kutools for Excel

Tip.If you want to have a free trial of this utility, please go to download the software freely first, and then go to apply the operation according above steps.



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  • To post as a guest, your comment is unpublished.
    Samir · 5 months ago
    How do I make this function work for font colors? I want to combine multiple cells that have blue and red font coloring. But when I combine with Kutools in, the text font colors turn to black. How do I keep the blue and red lettering but merge to one cell?
    • To post as a guest, your comment is unpublished.
      crystal · 4 months ago
      Hi Samir.
      Your suggestion has been fed back to the technical department. Hope the proposal can be adopted and updated in the next version.
      Please wait for the further feedback.