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How to count the number of shaded cells in Excel?

In Excel, we may shade cell with color to outstand the important cells, and now you want to count the number of these shaded cells, how can you quickly solve it instead of manually counting them? Here this tutorial is introducing two tricks for you.

Count shaded cells with Define Name and formula

Quickly count shaded cells with COUNTSHADES function of Kutools for Excel good idea3


Count by Color (count/sum/average cells based on color.)

doc count by color

arrow blue right bubble Count shaded cells with Define Name and formula


To count the number of all shaded cells, you need to define a name for the range (the range includes shaded color), then use some formulas in Excel.

Kutools for Excel, with more than 120 handy Excel functions, enhance working efficiency and save working time.

1. Select a blank cell next to the data range, and right click to select Define Name form context menu. See screenshot:

doc count shaded cells 1

Note: In Excel 2007, the context menu does not contain the Define Name item. But you can get it by clicking Formulas > Define Name.

2. In the popping dialog, define a name you like in the Name textbox, and type this formula =GET.CELL(38,Sheet1!A1) into Refer to box. See screenshot:

Tip: In the formula, Sheet1 is the sheet you work on, you can change it as need.

doc count shaded cells 2

3. Then in the cell A22 (the cell has defined name), type this formula =Color (the name you defined at above step), then drag the fill handle to a range which is as the same scale as the original data range you want to count the shaded color. See screenshot:

doc count shaded cells 3

Now you can see some cells are filled with zero, and some are filled numbers above zero, actually, the number of the cells with numbers above zero is the number of shaded cells.

4. In the blank cell, type this formula =COUNTIF(A22:K41,">"&0) to count the number of the cells with numbers above zero, then press Enter key. See screenshot:

Tip: In above formula, A22:K41 is the cell range with numbers.

doc count shaded cells 4
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doc count shaded cells 5

Now 15 is the number of the shaded cells.

With this method to count the number of shaded cells is a little complex, please go to next method which will make this problem easy.


arrow blue right bubble Quickly count shaded cells with COUNTSHADES function of Kutools for Excel

Here is a function called COUNTSHADES in the Kutools Functions group of Kutools for Excel which can quickly count the number of shaded cells with a bit of steps.

Kutools for Excel, with more than 120 handy Excel functions, enhance your working efficiency and save your working time.

After free installing Kutools for Excel, you can use COUNTSHADES function by follow these steps:

1. Select a blank cell that you will output the result, and click Kutools > Kutools Functions > Statistical & Math > COUNTSHADES. See screenshot:

doc countshades

2. In the popping dialog, click to select the range you want to count shaded cells from. See screenshot:

doc count shaded cells 7

3. Then you can see the number of shaded cells in the selected range has been displayed in the Function Arguments dialog, you can click OK to export the result to the cell you selected in step 1. See screenshot:

doc count shaded cells 8

There are many useful functions in Kutools Functions, you can count number of each colored cells, or sum cells by one filled color or font color, or count the times of appearance of a specific character in a cell. Click here to free install Kutools for Excel and save your Excel working time.



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