How to count the number of times a word / number appears in a range?

When you work on an Excel worksheet, have you ever tried to count the number of times a word or a number appears in a range of cells? Counting them one by one will be time-consuming if there are multiple cells needed to be counted, today, I will talk about some good tricks for you to solve this task in Excel.

Count the number of times a word / number appears in a range with array formula


arrow blue right bubble Count the number of times a word / number appears in a range with array formula

The following array formula can help you to count the number of times the specific word appears in a cell or a range. Please do as follows:

1. Click a cell where you want to get the result, C2, for instance, and then enter this formula: =(SUM(LEN(A1:A3))-SUM(LEN(SUBSTITUTE(A1:A3,"KTE",))))/LEN("KTE"), see screenshot:

doc count word appears 1

2. Then press Ctrl + Shift + Enter keys together to get the correct result:

doc count word appears 2

Notes:

1. In above formula, A1:A3 is the data rang you want to count the specific word from, and KTE is the word you want to count. You can change them as you need.

2. This formula is case sensitive, it also can count the number of times the specific word appears in a cell.


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