Tip: Other languages are Google-Translated. You can visit the English version of this link.
Log in
x
or
x
x
Register
x

or

How to fill series in backward, descending or decreasing order in Excel?

Normally, the sequence series we created are ascending. In this article, we will show you methods of filling series in backward or descending order in Excel.

Fill series in backward or descending order with fill handle feature

Fill series in backward or descending order with Kutools for Excel


arrow blue right bubble Fill series in backward or descending order with fill handle feature


For only fill series of numbers in backward or descending order, such as fill series of 100, 99, 98…, the Fill Handle feature can help you.

1. Type the first number of the series into the cell (here I type number 100 into cell A1).

2. Select cell A1, put the cursor at the right bottom of the cell to display the cross mark, hold down the right click button on the mouse, and then drag the Fill Handle down to the column until it reaches the cell you need. Release the mouse, and then click Series from the popping up menu. See screenshot:

doc fill series backward 1

3. In the Series dialog box, enter the descending number into the Step value box (Here we enter -1 into the box). And then click the OK button. See screenshot:

doc fill series backward 1

Now the specified column is filled with descending series numbers.

doc fill series backward 1

Notes:

1. Except the above steps, you can also enter the first two numbers that you want in descending order, such as 100, 99 in cell A1 and A2, select the data, and then drag the fill handle down to the cells that you want.

2. This method only work for numbers, if you want to create series numbers backward with text, please try the below method.


arrow blue right bubble Fill series in backward or descending order with Kutools for Excel

In this section, we will introduce the Insert Sequence Number utility of Kutools for Excel. With this utility, you can easily create a descending series and fill the specified range as you need.

Kutools for Excel : with more than 300 handy Excel add-ins, free to try with no limitation in 60 days. 

1. Click Kutools > Insert > Insert Sequence Number. See screenshot:

doc fill series backward 1

2. In the Insert Sequence Number dialog box, click the New button to expand the dialog box, and then do the following configuration.

doc fill series backward 1

A. If you need, give a name for this descending series in the Name box.

B. Enter the first number of the series into the Start number box.

C. Enter the descending number into the Increment box.

D. Specify number of digits you want to display in the No. of digits box.

E. It is optional for you to add prefix or suffix to the series.

F. Click the Add button to create the series.

3. Now the series is created, for filling this series, please select a range, and click the series you are created in the Insert Sequence Number dialog box, then click the Fill Range button. Then the series number (with text) is filled in selected range immediately.

doc fill series backward 1

4. After filling the series, close the dialog box.

Note: All numbers in this descending series are unique. Next time when you reuse this series in the Insert Sequence Number dialog box, the start number will be one decreasing compare with the last number of the previous inserted series.

Tip.If you want to have a free trial of this utility, please go to download the software freely first, and then go to apply the operation according above steps.


arrow blue right bubbleRelated articles:


Recommended Productivity Tools

Ribbon of Excel (with Kutools for Excel installed)

300+ Advanced Features Increase Your Productivity by 71%, and Help You To Stand Out From Crowd!

Would you like to complete your daily work quickly and perfectly? Kutools For Excel brings 300+ cool and powerful advanced features (Combine workbooks, sum by color, split cell contents, convert date, and so on...) for 1500+ work scenarios, helps you solve 82% Excel problems.

  •  Deal with all complicated tasks in seconds, help to enhance your work ability, get success from the fierce competition, and never worry about being fired.
  •  Save a lot of work time, leave much time for you to love and care the family and enjoy a comfortable life now.
  •  Reduce thousands of keyboard and mouse clicks every day, relieve your tired eyes and hands, and give you a healthy body.
  •  Become an Excel expert in 3 minutes, and get admiring glance from your colleagues or friends.
  •  No longer need to remember any painful formulas and VBA codes, have a relaxing and pleasant mind, give you a thrill you've never had before.
  •  Spend only $39, but worth than $4000 training of others. Being used by 110,000 elites and 300+ well-known companies.
  •  60-day unlimited free trial. 60-day money back guarantee. Free upgrade and support for 2 years. Buy once, use forever.
  •  Change the way you work now, and give you a better life immediately!

Office Tab Brings Efficient And Handy Tabs to Office (include Excel), Just Like Chrome, Firefox, And New IE

  • Increases your productivity by 50% when viewing and editing multiple documents.
  • Reduce hundreds of mouse clicks for you every day, say goodbye to mouse hand.
  • Open and create documents in new tabs of same window, rather than in new windows.
  • Help you work faster and easily stand out from the crowd! One second to switch between dozens of open documents!
Say something here...
symbols left.
You are guest ( Sign Up? )
or post as a guest, but your post won't be published automatically.
Loading comment... The comment will be refreshed after 00:00.