Note: The other languages of the website are Google-translated. Back to English

How to automatically fill increment cells in Excel?

In our daily Excel work, it’s quite frequent to automatically fill increment cells, for instance, auto fill cells down with 1, 2, 3…. But in some times, you need to fill increment cells with a fixed interval, for instance, 10001, 10012, 10023…, how can you quickly automatically fill increment these cells? Now this tutorial can tell you the solutions.

Automatically fill increment cells with Autofill function

Automatically fill increment cells with formula

Automatically fill increment cells with Kutools for Excel good idea3

arrow blue right bubble Automatically fill increment cells with Autofill function

Actually, in Excel, you can use the Autofill function to quickly fill the increment cells.

1. Select the cell you want to place your starting number, for instance, in A1, I type 10001, see screenshot:

doc increment number 1

2. Then in the cell below the starting number, here is A2, and type the second number you want into it.

doc increment number 2

3. Then select the A1 and A2, and drag the autofill handle down until below cells are filled with the increment numbers as you need. See screenshots:

doc increment number 3

arrow blue right bubble Automatically fill increment cells with formula

Besides, you can use a formula to solve this autofill.

1. Select a blank cell and type the starting number into it, and then in the cell below the starting number, type this formula =A1+11 (A1 is the starting number, and 11 is the interval, you can change them as you need). See screenshot:

doc increment number 4

2. Then press Enter key, and drag this formula down to the cells you want to fill with the numbers with fixed interval.

doc increment number 5

arrow blue right bubble Automatically fill increment cells with Kutools for Excel

With Kutools for Excel’s Insert Sequence Number utility, you also can quickly automatically fill increment numbers, and moreover, you can add the prefix or suffix to every number.

Kutools for Excel, with more than 300 handy functions, makes your jobs more easier. 

After free installing Kutools for Excel, please do as below:

1. Select a list or a range you want to fill the increment cells, then click Kutools > Insert > Insert Sequence Number. See screenshot:

doc increment number 6

2. In the popping Insert Sequence Number dialog, click New to add a new sequence into the dialog. See screenshot:

doc increment number 7

3. In the expanding dialog, do below operations:

1) Name the sequence;

2) Enter the starting number of your increment numbers in Start number textbox;

3) Type the interval number into the Increment textbox;

4) Specify the number of digits of your filled numbers in No. of digits textbox;

5) Type the prefix or suffix into the Prefix (optional) or Suffix (optional) textbox as you need.

doc increment number 8

4. Click Add to add this new incremental sequence number in to the dialog, and then click Fill Range. See screenshot:

doc increment number 9

Now you can see the selected cells are filled with increment number.

doc increment number 10


1. If you want to reset this incremental sequences, and insert it from the start number again, you can go to the Insert Sequence Number dialog, and select this sequence, and click Reset > Ok.

2. If you want to end the sequence number at a specific number, then repeat insert this sequence from starting number, check End number in the dialog, and type the ending number you want into below textbox, and you can preview that the numbers is end with this number, and then restart the sequence.

doc increment number 11

Click here to free download Kutools for Excel

  • Super Formula Bar (easily edit multiple lines of text and formula); Reading Layout (easily read and edit large numbers of cells); Paste to Filtered Range...
  • Merge Cells/Rows/Columns and Keeping Data; Split Cells Content; Combine Duplicate Rows and Sum/Average... Prevent Duplicate Cells; Compare Ranges...
  • Select Duplicate or Unique Rows; Select Blank Rows (all cells are empty); Super Find and Fuzzy Find in Many Workbooks; Random Select...
  • Exact Copy Multiple Cells without changing formula reference; Auto Create References to Multiple Sheets; Insert Bullets, Check Boxes and more...
  • Favorite and Quickly Insert Formulas, Ranges, Charts and Pictures; Encrypt Cells with password; Create Mailing List and send emails...
  • Extract Text, Add Text, Remove by Position, Remove Space; Create and Print Paging Subtotals; Convert Between Cells Content and Comments...
  • Super Filter (save and apply filter schemes to other sheets); Advanced Sort by month/week/day, frequency and more; Special Filter by bold, italic...
  • Combine Workbooks and WorkSheets; Merge Tables based on key columns; Split Data into Multiple Sheets; Batch Convert xls, xlsx and PDF...
  • Pivot Table Grouping by week number, day of week and more... Show Unlocked, Locked Cells by different colors; Highlight Cells That Have Formula/Name...
kte tab 201905
  • Enable tabbed editing and reading in Word, Excel, PowerPoint, Publisher, Access, Visio and Project.
  • Open and create multiple documents in new tabs of the same window, rather than in new windows.
  • Increases your productivity by 50%, and reduces hundreds of mouse clicks for you every day!
officetab bottom
Comments (1)
Rated 5 out of 5 · 1 ratings
This comment was minimized by the moderator on the site
Kutools for Excel is excellent
Rated 5 out of 5
There are no comments posted here yet
Leave your comments
Posting as Guest
Rate this post:
0   Characters
Suggested Locations