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How to transpose data from column into one single cell in Excel?

Author: Xiaoyang Last Modified: 2020-07-03

When you need to transpose a list of data into one single cell in a worksheet, normally, you can apply the Concatenate function to merge the list of cells into one cell, but, it will be complex if there are huge data need to be combined. This article, I will talk about some quick tricks for you to solve this task in Excel.

Transpose data from column into one single cell with User Defined Function

Transpose data from column into one single cell with Kutools for Excel


Except the Concatenate function to merge a list of cell values, you can apply the following VBA code to get the result as quickly as you can.

1. Hold down the ALT + F11 keys, and it opens the Microsoft Visual Basic for Applications window.

2. Click Insert > Module, and paste the following code in the Module Window.

VBA code: Transpose data from column into one single cell

Function transposeRange(Rg As Range)
'updateby Extendoffice
    Dim xCell As Range
    Dim xStr As String
    For Each xCell In Rg
        If Not IsEmpty(xCell.Value) Then
            xStr = xStr & xCell.Value & ","
        End If
    Next
    transposeRange = Left(xStr, Len(xStr) - 1)
End Function

3. Then save and close this code, go back the worksheet, and enter this formula: =transposerange(A1:A10) into a blank cell to put the result, and press Enter key, you will get all the cell values in a column have been located in a single cell, see screenshot:

doc transpose cells into one cell 1

Note: In the above code, A1:A10 is the list range you want to transpose into one single cell, and also, you can separate the merged content with other delimiters, such as comma, dash, space, etc. by just changing the comma in the script xStr = xStr & xCell.Value & ",".


If you have Kutools for Excel, with its powerful tool-Combine, you can combine data in a column, row or a range to one cell.

Kutools for Excel : with more than 300 handy Excel add-ins, free to try with no limitation in 30 days.

After installing Kutools for Excel, please do as follows:( Free Download Kutools for Excel Now! )

1. Select the data column that you want to combine into one cell.

2. Click Kutools > Merge & SplitCombine Rows, Columns or Cells without Losing Data, see screenshot:

3. In the popped out dialog box, select Combine into single cell under the To combine selected cells according to following options, and then specify a separator to separate the merged content, see screenshot:

doc transpose cells into one cell 3

4. Then click Ok or Apply button, and you will get the following result as you need:

doc transpose cells into one cell 4  2 doc transpose cells into one cell 5

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Comments (6)
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This comment was minimized by the moderator on the site
Would anybody know how to add a conditional rule to this function? Basically I have an e-mail directory for multiple businesses. There is a column where I list either Yes or No in response to whether the E-mail is the business' main contact. I am hoping adjust the code so that only the main contacts are pulled and listed in one cell. Therefore, the condition would be that the Main Contact Column lists Yes. I have tried using if statements but I am fairly new to all of this. Any help would be much appreciated!
This comment was minimized by the moderator on the site
Hello friend,
Glad to help. Please read this article: https://www.extendoffice.com/documents/excel/2706-excel-vlookup-return-multiple-values-in-one-cell.html. I believe it can solve your problem. Have a nice day.

Sincerely,
Mandy
This comment was minimized by the moderator on the site
This has been ridiculously helpful to me a number of times. Thank you so much!
This comment was minimized by the moderator on the site
Hi,

Thanks a lot! I'm using your following function and it works very well. I would like to include an "if" function in the transposerange. What should I add to the function in VBA? Basically, it would work like a countif. So we would read the formula =transposerangeif(range,criteria).

Thanks in advance!

Function transposeRange(Rg As Range)
'updateby Extendoffice 20151207
Dim xCell As Range
Dim xStr As String
For Each xCell In Rg
If Not IsEmpty(xCell.Value) Then
xStr = xStr & xCell.Value & ","
End If
Next
transposeRange = Left(xStr, Len(xStr) - 1)
End Function
This comment was minimized by the moderator on the site
Hello,Sophie,
Could you give an example for your need, you can insert a screenshot here.
This comment was minimized by the moderator on the site
Thanks, this was very helpful.
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