How to transpose every 5 or n rows from one column to multiple columns?

Transposing every 5 or n rows from a single column into multiple columns in Excel can be very useful when reorganizing data for analysis or reporting. Supposing, you have long data in column A, and now, you want to transpose every 5 rows from column A to multiple columns, such as transpose A1:A5 to C6:G6, A6:A10 to C7:G7, and so on as left screenshot shown. This task can be approached using different methods, each with its own advantages. Let's go through a detailed step-by-step guide on how to accomplish this

Transpose every 5 or n rows from one column to multiple columns

• Use formula
• Use a powerfule tool - Kutools for Excel
• Use VBA code

 Transpose every 5 or n rows from one column to multiple columns with formula

In Excel, you can apply the following formula to transpose every n rows from one column to multiple columns, please do as follows:

1. Enter the following formula into a blank cell where you want to put the result.

=INDEX($A:$A,ROW(A1)*5-5+COLUMN(A1))

2. Then drag the fill handle right to five cells, and go on dragging the fill handle down to the range of cells until displays 0 , see screenshot:

 Transpose every 5 or n rows from one column to multiple columns with Kutools for Excel

Are you frustrated with transposing Excel data from one column to multiple columns? "Kutools for Excel"'s "Transform Range" feature is here to solve your problems! Whether you need to transpose every 5 rows or a custom number of rows, we've got you covered. Flexible row conversion allows you to freely choose the number of rows to transpose from one column to multiple columns. It's simple and quick, requiring no complex operations—just a few clicks to get it done.

After installing "Kutools for Excel", please do as follows:

1. Select the data in the column, and then click "Kutools" > "Range" > "Transform Range", see screenshot:

2. In the "Transform Range" dialog box, select "Single column to range" option under the "Transform type", and then check "Fixed value" under the "Rows per record", then specify the number of columns that you want to transpose to in the "Fixed value" box, see screenshot:

3. And then click "Ok" button, in the popped out box, please select a cell to output the result, see screenshot:

4. Then click "OK" button, and your column data has been transposed every 5 rows as following screenshot shown:

 Transpose every 5 or n rows from one column to multiple columns with VBA code

If you can't apply the formula correctly, the following VBA code also can help you.

1. Hold down the "ALT" + "F11" keys to open the "Microsoft Visual Basic for Applications" window.

2. Click "Insert" > "Module", and paste the following code in the "Module" Window.

VBA code: Transpose every 5 or n rows from one column to multiple columns:

Public Sub TransposeData()
'updateby Extendoffice
    Dim xLRow As Long
    Dim xNRow As Long
    Dim i As Long
    Dim xUpdate As Boolean
    Dim xRg As Range
    Dim xOutRg As Range
    Dim xTxt As String
    On Error Resume Next
    xTxt = ActiveWindow.RangeSelection.Address
    Set xRg = Application.InputBox("Please select data range(only one column):", "Kutools for Excel", xTxt, , , , , 8)
    Set xRg = Application.Intersect(xRg, xRg.Worksheet.UsedRange)
    If xRg Is Nothing Then Exit Sub
    If (xRg.Columns.Count > 1) Or _
       (xRg.Areas.Count > 1) Then
        MsgBox "the used range only contain one column", , "Kutools for Excel"
        Exit Sub
    End If
    Set xOutRg = Application.InputBox("please select output range(specify one cell):", "Kutools for Excel", xTxt, , , , , 8)
    If xOutRg Is Nothing Then Exit Sub
    Set xOutRg = xOutRg.Range(1)
    xUpdate = Application.ScreenUpdating
    Application.ScreenUpdating = False
    xLRow = xRg.Rows.Count
    For i = 1 To xLRow Step 5
        xRg.Cells(i).Resize(5).Copy
        xOutRg.Offset(xNRow, 0).PasteSpecial Paste:=xlPasteAll, Transpose:=True
        xNRow = xNRow + 1
    Next
    Application.ScreenUpdating = xUpdate
End Sub

3. After pasting the code, please press "F5" key to run it, and a prompt box will pop out to remind you select the column that you want to transpose, see screenshot:

4. Then click "OK", and select one cell where you want to put the result in another popped out box, see screenshot:

5. And click "OK", the data in the column has been converted to five columns that you need, see screenshot:

To transpose every 5 or n rows from one column to multiple columns in Excel, this article introduces three effective methods. Each of these methods offers a different approach to rearranging data in Excel, catering to varying levels of user familiarity with Excel tools and programming. If you're interested in exploring more Excel tips and tricks, our website offers thousands of tutorials.