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How to define named range across worksheets in Excel?

You may think it easy to define a continuous range as a named range in Excel. However, in some cases you need to define a range across multiple worksheets as a named range, could you come up with some workarounds? This article recommends two solutions:

Define named range across worksheets with Define name feature

Define name range across worksheets with Kutools for Excel

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We can apply the Define name feature to name a range across multiple adjacent worksheets in Excel. Please do as follows:

1. Click Formulas > Define Name to open the New Name dialog box.

2. In the New Name dialog box, please do as follows:

(1) Type a name for this named range in the Name box;

(2) Place the cursor into the Refers to box, next go to the Sheet Tab bar and select multiple adjacent sheets by holding the Shift key and clicking the first sheet and the last one, and then select a range in current worksheet.

doc define name across sheets 3

3. Click the OK button in the New Name box.

And then the named range across multiple adjacent worksheets has been defined. However, this named range is not listing in the Name box at the upper-left corner of worksheet.

For easily find out the named range across worksheets from the name box, or for defining named range across multiple nonadjacent or adjacent worksheets, please try Kutools for Excel’s Dynamically Refer to Worksheets utility.

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1. Create a new worksheet with clicking the New button or in the Sheet Tab bar.

2. Select the cell in this new worksheet you will define name across worksheet, and click Kutools > More (in the Formula group) > Dynamically Refer to Worksheets. See screenshot:

doc dynamically refer to sheets 1

3. In the Fill Worksheets References dialog box, select Fill Vertically cell after cell from the Fill order drop down list, check the worksheets that you will define named range across in the Worksheet list section, and click the Fill Range button and the Close button successively.

And then you will see the cell contents of specified cell are referred from all specified worksheets as below screenshot shown.

doc define name across sheets 7

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3. Keep selecting the referred cells, and then define these cells as a named range with typing a name into the Name box and pressing the Enter key. See screenshot:

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  • To post as a guest, your comment is unpublished.
    Jean · 1 years ago
    I've created a dynamic Week_Dates range across multiple worksheets that share the same dates in the first column [=OFFSET('Sheet2:Sheet4'!$A$2,0,0,COUNT('Sheet2:Sheet4'!$A:$A),1)]. I now wish to create a dropdown Data Validation referring to that range on Sheet1. Is there any way I can do this ? I'm getting an error when I type =Week_Dates. Thank you!
    • To post as a guest, your comment is unpublished.
      kelly001 · 1 years ago
      Hi Jean,
      What about linking these cells in a separate sheet, creating a name range in the sheet, and then referring?