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How to format entire row based on one cell in Excel?

Author: Sun Last Modified: 2024-09-11

Supposing you have multiple rows and columns data in Excel, and you want to format entire row based on the cell value in column, for instance, you want to highlight entire row with green color based on the cell value greater than 20 in column Unit as below screenshot shown, how could you quickly get it done? This article introduces some quick tricks to quickly format entire row based on one cell in Excel.

format entire row based on one cell

Format entire row based on one cell with Conditional Formatting

Format entire row based on one cell with Kutools for Excel good idea3

arrow blue right bubble Format entire row based on one cell with Conditional Formatting

In Excel, you can apply Conditional Formatting utility to format row based on cell value.

1. Select the data range excludes column headers, and click Home > Conditional Formatting > New Rule. See screenshot:
screenshot of clicking Home > Conditional Formatting > New Rule.

2. In the New Formatting Rule dialog, click Use a formula to determine which cells to format option under Select a Rule Type section, and type this formula =$B2>20 into the Format values where this formula is true textbox. See screenshot:
set options in the dialog box

3. Then click Format to go to format cells as you need. In our case, we select a green fill color on the Fill tab in the Format Cells dialog box. See screenshot:
select a fill color

4. Click OK > OK to close dialogs, and now the rows are formatted as green background based on the cell value.
the rows are highlighted based on the cell value

Tips:

1. You can change the formula in New Formatting Rule dialog as you need.

Smaller than X =$B2<X
Larger than X =$B2>X
Smaller than X but larger than Y =AND($B2>Y, $B2<X)
Smaller than X or larger than Y =OR($B2>Y, $B2<X)

2. In above formulas, B2 is the first cell of column you based on in your selected range.

arrow blue right bubble Format entire row based on one cell with Kutools for Excel

Actually, with the Select Specific Cells utility of Kutools for Excel – a handy add in tool, also can help you select the entire rows based on cell value first, and then format them as you need.

Kutools for Excel offers over 300 advanced features to streamline complex tasks, boosting creativity and efficiency. Enhanced with AI capabilities, Kutools automates tasks with precision, making data management effortless. Detailed information of Kutools for Excel...         Free trial...

After free installing Kutools for Excel, please do as below:

1. Select the column range excluding column header that you will format rows based on, and click Kutools > Select > Select Specific Cells. See screenshot:
click Select Specific Cells feature of kutools

2. In the Select Specific Cells dialog, check Entire row option under Selection type section, and then specify the criterion you want to base on under Specific type section. See screenshot:
set criteria in the dialog box

3. Click Ok, and a dialog pops out to remind you how many cells are selected. See screenshot:
matching rows are selected

4. Click OK to close the dialogs, and keep the rows are selected, and then go to format the rows under Home tab as you need. See screenshot:
fill a color for the selected rows

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