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 How to sum values based on month and year in Excel?

If you have a range of data, column A contains some dates and column B has the number of orders, now, you need to sum the numbers based on month and year from another column. In this case, I want to calculate the total orders of January 2016 to get the following result. And this article, I will talk about some tricks to solve this job in Excel.

doc sum by month and year 1

Sum values based on month and year with formula

Sum values based on month and year with Kutools for Excel



The following formula may help you to get the total value based on month and year from another column, please do as follows:

Please enter this formula into a blank cell where you want to get the result: =SUMPRODUCT((MONTH(A2:A15)=1)*(YEAR(A2:A15)=2016)*(B2:B15)), (A2:A15 is the cells contain the dates, B2:B15 contains the values that you want to sum, and the number 1 indicates the month January, 2016 is the year.) and press Enter key to get the result:

doc sum by month and year 2


If you are not interested in above formula, here, I can introduce you a handy tool-Kutools for Excel, it can help you to solve this task as well.

Kutools for Excel : with more than 300 handy Excel add-ins, free to try with no limitation in 60 days. 

After installing Kutools for Excel, please do as follows:

1. Firstly, you should copy and paste the data to backup original data.

2. Then select the date range and click Kutools > Format > Apply Date Formatting, see screenshot:

doc sum by month and year 3

3. In the Apply Date Formatting dialog box, choose the month and year date format Mar-2001 that you want to use. See screenshot:

doc sum by month and year 4

4. Click Ok to change the date format to month and year format, and then select the data range (A1:B15) that you want to work with, and go on clicking Kutools > Content > Advanced Combine Rows, see screenshot:

doc sum by month and year 5

5. In the Advanced Combine Rows dialog box, set the Date column as Primary Key, and choose the calculation for the Order column under Calculate section, in this case, I choose Sum, see screenshot:

doc sum by month and year 6

6. Then click Ok button, all the order numbers have been added together based on the same month and year, see screenshot:

doc sum by month and year 7

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  • To post as a guest, your comment is unpublished.
    Sana Kalim · 6 months ago
    My days are in Column A, B, C, D. And my items are in ROW 1, 2, 3, 4. How can i find the month total for Item in Row 1?
    • To post as a guest, your comment is unpublished.
      skyyang · 4 months ago
      Hello, Sana,
      If your data is located in columns and calculate the total based on only month, you just need to change the cell references as below formula:

      =SUMPRODUCT((MONTH(A1:D1)=2)*(A2:D2))
      Note: in the above formula, you should change the number 2 to other month numbers as you need.

      Please try it, hope it can help you!
  • To post as a guest, your comment is unpublished.
    Charlene · 1 years ago
    Love this formula. Easily to find YTD values.
  • To post as a guest, your comment is unpublished.
    Rahmat · 2 years ago
    Hi, your formula worked. However, what would be the formula if the i need the data from a different worksheet?