Tip: Other languages are Google-Translated. You can visit the English version of this link.
Log in
x
or
x
x
Register
x

or

How to copy subtotals only in Excel?

In general, we can copy a range and paste values or formats only. But, sometimes you may want to copy a range and paste subtotals only, how could you get it done in Excel? Below methods will ease your work greatly.

Copy subtotals only with the Subtotal feature

Copy subtotals only with Kutools for Excel

Easily sum subtotals based on duplicates in another column in Excel

Kutools for Excel’s Advanced Combine Rows utility can help Excel users to batch sum the subtotals of each items in a column (the Fruited Column in our case), and then delete the duplicate rows based on this column (the Fruit Column) easily as below screenshot shown. Full Feature Free Trial 60-day!
ad advanced combine rows sum


arrow blue right bubble Copy subtotals only with the Subtotal feature


For example you have a fruit purchase table as below screenshot shown. Now you want to copy subtotal of each fruit from the table. This section will introduce the Subtotal feature to get it done in Excel.

1. Select the Fruit column in the table, and click Data > Sort A to Z or Sort Z to A as you need.  See screenshot:

2. In the popping out Sort Warning dialog box, please check the Expand the selection option, and click the Sort button. See screenshot:

3. Select any cell in the table, and click Data > Subtotal. See screenshot:

4. In the opening Subtotal dialog box, please do as follows:

(1) Select the column you will add subtotal based on from the At each change in drop down list. In our case, we select the Fruit column.

(2) Select the calculation type you will do from the Use function drop down list. In our case, we select the Sum.

(3) In the Add subtotal to box, please check the columns you will add subtotals for. In our case, we check the Amount column.

(4) Click the OK button.

5. Now the data is grouped by fruit, and subtotal has been added for each fruit. Click the 2 in the up-left corner of working area to collapse the groups. See screenshot below:

6. And now only subtotal rows are visible. Please copy these visible subtotal rows with selecting these subtotal rows, press the Alt + ; keys simultaneously, and then press the Ctrl + C keys simultaneously. See screenshot above:

7. Select the destination range, and then press the Ctrl + V keys simultaneously to paste these subtotal rows.

And now only the subtotal rows are copied and pasted into the destination range. See screenshot:


arrow blue right bubble Copy subtotals only with Kutools for Excel

It might be a little complex to copy subtotals only with the Subtotal feature in Excel. This method will introduce Kutools for Excel’s Advanced Combine Rows utility to quickly copy the subtotals only at ease.

Kutools for Excel - Combines more than 300 Advanced Functions and Tools for Microsoft Excel

1. Copy the fruit purchase table, and paste into the destination range. Keep selecting the pasted table, and click Kutools > Content > Advanced Combine Rows. See screenshot:

2. In the opening Advanced Combine Rows dialog box, please do as follows:

(1) Select the column you will add subtotals based on (the Fruit column in our case), and click the Primary Key;

(2) Select the column you will add subtotals for (the Amount column in our case), and then click Calculate > Sum or other calculation type as you need. See screenshot:

(3) Click the Ok button.

3. Now each fruit’s subtotal has been calculated and placed in the destination range. See screenshot:

Kutools for Excel - Includes more than 300 handy Excel tools. Full feature free trial 60-day, no credit card required! Get it now!


Demo: Copy subtotals only with Kutools for Excel

In this Video, the Kutools tab and the Kutools Plus tab are added by Kutools for Excel. If need it, please click here to have a 60-day free trial without limitation!


arrow blue right bubbleRelated articles:



Recommended Productivity Tools for Excel

Kutools for Excel Helps You Always Finish Work Ahead of Time, and Stand Out From Crowd

  • More than 300 powerful advanced features, designed for 1500 work scenarios, increasing productivity by 70%, give you more time to take care of family and enjoy life.
  • No longer need memorizing formulas and VBA codes, give your brain a rest from now on.
  • Become an Excel expert in 3 minutes, Complicated and repeated operations can be done in seconds, 
  • Reduce thousands of keyboard & mouse operations every day, say goodbye to occupational diseases now.
  • 110,000 highly effective people and 300+ world-renowned companies' choice.
  • 60-day full features free trial. 60-day money back guarantees. 2 years of free upgrade and support.

Brings Tabbed Browsing and Editing to Microsoft Office, Far More Powerful Than The Browser's Tabs

  • Office Tab is designed for Word, Excel, PowerPoint and Other Office Applications: Publisher, Access, Visio and Project.
  • Open and create multiple documents in new tabs of the same window, rather than in new windows.
  • Increases your productivity by 50%, and reduces hundreds of mouse clicks for you every day!
Say something here...
symbols left.
You are guest ( Sign Up? )
or post as a guest, but your post won't be published automatically.
Loading comment... The comment will be refreshed after 00:00.

Be the first to comment.