Tip: Other languages are Google-Translated. You can visit the English version of this link.
Log in


How to count the number of occurrences per year/quarter/month/week in Excel?

Normally we can apply the COUNTIF function to count items with criteria in Excel. But, do you know how to count dates by year/month/weekday only? This article will introduce several methods to count the number of occurrences per year/quarter/month/weekday in Excel.

Count the number of occurrences per year/month with formulas

Count the number of occurrences per year/month/quarter/hour with PivotTable

Count the number of occurrences per year/month/weekday/day with Kutools for Excel

Easily select and count any date cells if dates are between two dates in Excel

If you have Kutools for Excel installed, you can apply its Select Special Cells utility to quickly select and count any date cells if dates are in a certain date range. Full Feature Free Trial 60-day!

ad select special cells count between two dates

You can apply formulas to count the number of occurrences per year or per month in Excel. Please do as follows:

Select a blank cell you will place the counting result at, and type the formula =SUMPRODUCT((MONTH($A$2:$A$24)=F2)*(YEAR($A$2:$A$24)=$E$2)) into it, and then drag this cell’s AutoFill handle down to the range as you need. See screenshot:


(1) In above formula, A2:A24 is the date column you will count per year/month, E2 is the specified year, F2 is the specified month, and you can change them as you need.

(2) For counting per month with ignoring year, you can apply this formula =SUMPRODUCT(1*(MONTH($A$2:$A$24)=F2)).

Actually, we can also create a PivotTable to count the number of occurrences per year, month, quarter, hours, seconds, etc. Please do as follows:

1. Select the table you will work with, and click Insert > PivotTable. See screenshot:

2. In the opening Create PivotTable dialog box, please specify the destination range you will place the PivotTable at, and click the OK button.

In our case, we check the Existing worksheet option, select the Cell E1 in active worksheet, and click the OK button. See screenshot:

2. Now the PivotTable Fields pane comes out. Please drag the Date column to the Rows section, and drag the Amount column to the Values sections.

And then the PivotTable is created as below screenshot shown:

3. Right click the values column title (Sum of Amount in our case), and select Summarize Values By > Count from the right-clicking menu.

4. Right click any cell in the Row Labels column, and select Group from the right-clicking menu.

5. Now in the opening Grouping dialog box, please select one or more grouping criteria from the By box, and click the OK button. See above screenshot.

In our case, we select both Months and Years in the By box. And you can select the proper criteria based on your needs.

And now it has counted the number of occurrences per year and month in the PivotTable. See below screenshot:

Note: When we group the row labels by month and year, a Years label will be added above the Date label in the Rows section in the PivotTable Fields pane. For counting the number of occurrences per month, you can move the Years label below the Date label. See below screenshot:


If you have Kutools for Excel installed, you can apply its utilities to count the number of occurrences per year/month/weekday/day, or year and month, or month and day, etc.

Kutools for Excel - Combines more than 300 Advanced Functions and Tools for Microsoft Excel

1. Select the date column, and click Kutools > Format > Apply Date Formatting. See screenshot:

2. In the opening Apply Date Formatting dialog box, please select the specified date formatting from the left Date formatting box, and click the Ok button. See above screenshot:

According to counting criteria, please select the specified date formatting, such as month, year, weekday, day, month and day, etc. In our case, we select one of the Month formatting, such as Mar.

3. Keep selecting the date column, and click Kutools > To Actual to convert dates to the month names.

4. Select the range you will count, and click Kutools > Content > Advanced Combine Rows. See screenshot:

5. In the opening Advanced Combine Rows dialog box, please do as follows (See above screenshot):

(1) Select the Date column, and click the Primary Key;

(2) Select the Amount column, and click Calculate > Count;

(3) Select other columns and specify the combination rules or calculation rules. In our case, we select the Fruit column, and click Combine > Comma.

(4) Click the Ok button.

And now it counts the number of occurrences per month. See below screenshot:

Kutools for Excel - Includes more than 300 handy Excel tools. Full feature free trial 60-day, no credit card required! Get it now!

In this Video, the Kutools tab and the Kutools Plus tab are added by Kutools for Excel. If need it, please click here to have a 60-day free trial without limitation!

Recommended Productivity Tools

Ribbon of Excel (with Kutools for Excel installed)

300+ Advanced Features Increase Your Productivity by 71%, and Help You To Stand Out From Crowd!

Would you like to complete your daily work quickly and perfectly? Kutools For Excel brings 300+ cool and powerful advanced features (Combine workbooks, sum by color, split cell contents, convert date, and so on...) for 1500+ work scenarios, helps you solve 82% Excel problems.

  •  Deal with all complicated tasks in seconds, help to enhance your work ability, get success from the fierce competition, and never worry about being fired.
  •  Save a lot of work time, leave much time for you to love and care the family and enjoy a comfortable life now.
  •  Reduce thousands of keyboard and mouse clicks every day, relieve your tired eyes and hands, and give you a healthy body.
  •  Become an Excel expert in 3 minutes, and get admiring glance from your colleagues or friends.
  •  No longer need to remember any painful formulas and VBA codes, have a relaxing and pleasant mind, give you a thrill you've never had before.
  •  Spend only $39, but worth than $4000 training of others. Being used by 110,000 elites and 300+ well-known companies.
  •  60-day unlimited free trial. 60-day money back guarantee. Free upgrade and support for 2 years. Buy once, use forever.
  •  Change the way you work now, and give you a better life immediately!

Office Tab Brings Efficient And Handy Tabs to Office (include Excel), Just Like Chrome, Firefox, And New IE

  • Increases your productivity by 50% when viewing and editing multiple documents.
  • Reduce hundreds of mouse clicks for you every day, say goodbye to mouse hand.
  • Open and create documents in new tabs of same window, rather than in new windows.
  • Help you work faster and easily stand out from the crowd! One second to switch between dozens of open documents!
Say something here...
symbols left.
You are guest ( Sign Up? )
or post as a guest, but your post won't be published automatically.
Loading comment... The comment will be refreshed after 00:00.

Be the first to comment.