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How to increment number every x rows in Excel?

Author: Xiaoyang Last Modified: 2022-07-20
doc increment x rows 1

Normally, we can fill sequential numbers in a column with Fill Handle, but have you ever tried to fill a column with increment number every x rows? For example, first five rows fill the number 1, on the 6th row the value will become 2, then on the 11th row the value will become 3 and so on as following screenshot shown, to solve this problem, this article may do you a favor.

Increment number every x rows with formula


arrow blue right bubble Increment number every x rows with formula

The following simple formula can help you to quickly fill the column with increment numbers every x rows as you want, please do as follows:

1. Enter this formula: =INT((ROW(E1)-1)/5)+1 into a blank cell where you want to fill the sequential numbers, see screenshot:

doc increment x rows 2

Note: In the above formula, the number 5 indicates to increment the numbers every 5 rows, you can change it to your need.

2. Then drag the fill handle down to the cells which you want to fill the increment numbers, and the numbers have been inserted with increment by 1 after every 5 rows, see screenshot:

doc increment x rows 3

 

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Comments (28)
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This comment was minimized by the moderator on the site
I need to increase a value by X percentage every 3 months. I need the new value to stay fixed for 3 months and then again increase by the same percentage or a different one for another period of 3 months. In other words, I would like to have every 3 months a new number automated by a formula. May I have the formula?
This comment was minimized by the moderator on the site
Hi, I'm working on a data creation where I have to create sequential numbers based on data present in columnA. I have to create id in sequence which I can later concatinate after generating the sequence. Challenge is depending on the count of each value in columnA, the series should fill incrementally based on the count of each value. Also max sequence numbers can be 6 only. If ColumnA rows for a specific value goes above 6, then next series number should start. Any help would be highly appreciated. Eg shown below.

ColumnA ColumnB
PTSA 1
PTSA 1
PTSB 2
PTSB 2
PTSC 3
PTSD 4
PTSE 5
PTSE 5
PTSE 5
PTSE 5
PTSE 5
PTSE 5
PTSE 6
PTSE 6
PTSF 7
This comment was minimized by the moderator on the site
Hi all,

How do i increase in the range of 100 instead of 1. For ex after every 5 columns i need 100 ,200 etc
This comment was minimized by the moderator on the site
Hello, Vignesh
To solve your problem, please apply the below fromula:
=(INT((ROW(A1)-1)/5)+1)*100
Please have a try, hope it can help you!
This comment was minimized by the moderator on the site
Hello!!! very interesting!!! Is there a way to do this but with months?
Something like:
A1
25/11/2018
25/11/2018
25/11/2018
25/11/2018
25/12/2018
25/12/2018
25/12/2018
25/12/2018
25/01/2019
25/01/2019
25/01/2019
25/01/2019.... and so on?

Thanks!
This comment was minimized by the moderator on the site
Hello, Alfredo
To solve your problem, please apply the below formula:
=DATE(YEAR("2018/11/25"),MONTH("2018/11/15")+INT((ROW(A1)-1)/4),DAY("2018/11/25"))
Note: If the date format does not match your need, please change the date format to oyur own.
Please have a try, hope it can help you!
This comment was minimized by the moderator on the site
Hello,

What is the formula to add sequential numbers to every 8 rows. I don't want the rows in between to have any numbers (2-7, or 9-16, and so on).

Thank you,
Yazen
This comment was minimized by the moderator on the site
Hello, Yazen
Sorry, I can't get your point, could you give a detailed example?
You can insert a screenshot or an Excel file of your problem here.
Thank you!
This comment was minimized by the moderator on the site
I am unable to add a screenshot or attach a file. But, here is what the excel looks like:
1 Apple 1
Apple 2
Apple 3
Apple 4
Apple 5
Apple 6

2 Orange 1
Orange 2
Orange 3
Orange 4
Orange 5
Orange 6

3 Banana 1
Banana 2
Banana 3
Banana 4
Banana 5
Banana 6

4 Melon 1
Melon 2
Melon 3
Melon 4
Melon 5
Melon 6


The numbers from 1 to 4 are manually entered. I am trying to figure out a formula that lets me add these numbers automatically to the first row category only and not every cell in that category.

Any help would be greatly appreciate it.

Thank you.
This comment was minimized by the moderator on the site
Hello,
To solve your problem, please use the below formula:
=IF(MOD((ROW(A1)-1)/6, 1)=0,(ROW(A1)-1)/6+1, "")

https://www.extendoffice.com/images/stories/comments/comment-skyyang/doc-increase-numbers.png
Please have a try, hope it can help you!
This comment was minimized by the moderator on the site
Thank you very much, that's exactly how I wanted it to be.
This comment was minimized by the moderator on the site
Hey, thank you for this article. can I increase the specified row by other value instead of 1?
This comment was minimized by the moderator on the site
Hello,Jay,
Sorry, I can't get your point, could you give a detailed example? You can insert a picture here to describe your problem.
Thank you!
This comment was minimized by the moderator on the site
Thank you so much for this article.. It saved a lot of time for me. Appreciate your support guys..
This comment was minimized by the moderator on the site
Hello, I was trying to use the same formula for every 12 rows. =INT((ROW(R5)-1)/(12))+1877. But it does not work
This comment was minimized by the moderator on the site
Hello, Marjan, To increment number every 12 Rows, please use this formula:=INT((ROW(E1)-1)/12)+1
Please try it, thank you!
This comment was minimized by the moderator on the site
Thank you so much for this solution!!!!...........Your blog saves my night's sleep :)
This comment was minimized by the moderator on the site
Very helpful, thanks !
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