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How to make a particular cell mandatory enter before closing workbook?

When you share a workbook to other users for doing a survey which needs the real name registration, for instance, every user under investigation needs to enter their name in B1. But in some times, some users may close the workbook after investigation without entering their names. In this article, I introduce a VBA to make a particular cell mandatory before closing the workbook.

Make a cell mandatory enter with VBA

arrow blue right bubble Make a cell mandatory enter with VBA

1. Enable the workbook that contains the mandatory cell, and press Alt + F11 keys to open Microsoft Visual Basic for Applications window.

2. In the Project pane, double click ThisWorkbook, and go to select Workbook and BeforeClose from right section list, then paste below code to the script. See screenshot:

VBA: Make a cell mandatory

    If Cells(1, 2).Value = "" Then
        MsgBox "Cell B1 requires user input", vbInformation, "Kutools for Excel"
        Cancel = True
    End If

doc mandantory enter 1

3. Then save this code and close this popping window. Now, if the cell B1 is blank when you close the workbook, below dialog will pop out to remind you to enter something in B1. See screenshot:
doc mandantory enter 2

Tip: You can change cell B1 to other cells you want.

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Ashley
Ashley
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How would I do this if I am wanting to to apply to the entire workbook with the exception of a few columns. I have columns A:AA and currently have 4,527 rows but more will be added and I will need to make sure the new rows have the same requirement. I need all fields to be requires with the exception of the below.

• Artemis (Column A)
• Host Access Location (Column H)
• Creation Tool (Synthesia) (Column R)
• Search Terms (Column U)
• Notes (Column V)
• eReview SME (column Z)
• Voice Talent (column AA)

Can you please assist in how I can set this up and include any future rows a added?
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Ashley
Ashley
This comment was minimized by the moderator on the site
How would I do this if I am wanting to to apply to the entire workbook with the exception of a few columns. I have columns A:AA and currently have 4,527 rows but more will be added and I will need to make sure the new rows have the same requirement. I need all fields to be requires with the exception of the below.

• Artemis (Column A)
• Host Access Location (Column H)
• Creation Tool (Synthesia) (Column R)
• Search Terms (Column U)
• Notes (Column V)
• eReview SME (column Z)
• Voice Talent (column AA)

Can you please assist in how I can set this up and include any future rows a added?
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PM
PM
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Sorry Sir,

For somebody using VBA for first time, can you please provide some guidance on how to initiate this? I want each row to have same feature I.E. (until one completes all info on row)
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Sunny
Sunny     PM
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Hi, PM, just follow the steps in this article, then replace the code with the code I provided for you, and then save it. And when you share the workbook to others whose username are different with you, they will be asked to fill every cell in the range (a1:c3, you can change it in the code) until they fill all.
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PM     Sunny
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Thank you so very much, apologies I did not reply back.
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Sunny
Sunny     PM
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Do mention it. I am glad that can help you.
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PM
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Can I email you document so you can best advise me how to implement VBA code so file cannot save if each row is not fully populated? Mine is a bit tricky. Will appreciate the help, been trying for so long.
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Sunny
Sunny     PM
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Hi, here is a code, it will pops a dialog to remind the user which cell is needed entered, and the workbook cannot be closed and saved until all cells in the range a1:c3 are all filled with contents.
Please modify the script in the code:
1. change the range as you need,
2. change the the user name "Kutools for Excel" in the code to your own username (please make sure other user has no the same user name with you)

Private Sub Workbook_BeforeClose(Cancel As Boolean)
    
    If Application.UserName <> "Kutools for Excel" Then

        Set Rg = Sheets("Sheet2").Range("a1:c3")

        If WorksheetFunction.CountBlank(Rg) > 0 Then

            MsgBox Rg.Parent.Name & " " & Rg.Address & " requires user input", vbInformation, "Kutools for Excel"
            Cancel = True
        End If
    End If

End Sub
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Emma
Emma
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Is het mogelijk om als regel erin te zetten dat als C1 een bepaalde tekst bevat dan D1 ook ingevuld moet worden. Dit moet gelden voor circa 2.000 regels. Het bestand wordt elke keer aangevuld dus het moet alleen gelden voor het aantal regels die nu zijn ingevuld.

Wanneer ik volgende functie erin zet werkt het niet zoals ik wil omdat ik dan meldingen krijg van cellen die nog aangevuld moeten worden en ik wil een tekst als waarde en geen cijfer.

Als Application.WorksheetFunction.CountA(Range("B16:B300")) > 0 then

If Application.WorksheetFunction.CountA(Range("D16:D300")) <> Range("D16:D300").Count Then

MsgBox "Cell D16:D300 vereist gebruikersinvoer", vbInformation, "Kutools for Excel"

Annuleren = Waar

End If

End If

Gr emma
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Lester
Lester
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Is it possible to create a code in a new generated workbook? the scenario is, I will generate a new workbook, and that generated workbook must have a mandatory field to be filled, the user cannot save unless it is not filled the mandatory field. I have already created, generated a new workbook. my problem is, the new generated workbook does not have a code.
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Lester
Lester
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Question, the code worked, but how can choose a range from A7:M7 up to the last row?

and whenever the user will save or close the workbook, the mandatory field have to be filled out
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Sunny
Sunny     Lester
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Hi, Lester, here is a code we modified may help you, change the range A2:F2 to the range as you need.
Private Sub Workbook_BeforeClose(Cancel As Boolean)
'UpdatebyExtend20220916
Dim xRgCount As Integer

Dim xURg As Range

Dim xStr As String

Dim xWSh As Worksheet

Dim xRg, xRg1, xRg2, xRg3 As Range

xStr = "A2:F2"

 

Set xWSh = Application.ActiveSheet

Set xRg = xWSh.Range(xStr)

Set xURg = xWSh.UsedRange

Set xRg1 = xWSh.Cells.Item(xRg.Row + xRg.Rows.Count, 1)

Set xRg2 = xURg.Item(xURg.Count)

Set xRg3 = xWSh.Range(xRg1, xRg2)

Debug.Print xRg3.Address

If (xURg.Row + xURg.Rows.Count - 1) > (xRg.Row + xRg.Rows.Count - 1) Then

   If Application.WorksheetFunction.CountA(xRg3) <> xRg3.Count Then

    MsgBox "There are blank cells under range A2:F2", vbInformation, "Kutools for Excel"

Cancel = True

   End If

End If

End Sub
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Craig
Craig
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Is there a way to make a cells input mandatory before an Active X command button can be used? I have a command button setup to submit a form via email but want to make certain cells mandatory before the button will submit the email.
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Sunny
Sunny     Craig
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Hi, Craig, sorry this problem cannot be solved here, maybe other else can help you.
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raman sharma
raman sharma
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i want to make the tick marks mandatory in sheet
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Akshay Patil
Akshay Patil
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I want to make rows C2 to C7 mandatory and C13 to C19 mandatory?

Any help?

2 sets of ranges are here but under the same column.
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