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 How to copy excel data to word without table?

Author: Xiaoyang Last Modified: 2016-06-24

When you copy data from Excel to a Word document directly, normally, the data range is pasted as a table format in Word. Sometimes, you may want to paste the data to Word without table, so that you can edit the content conveniently. This article will talk about how to copy the data from Excel to word without table.

Copy excel data to word without table by using Paste Options

Copy excel data to word without table by using Convert to Text function


arrow blue right bubble Copy excel data to word without table by using Paste Options

When you copy the data from Excel file and paste it as text only in Word, the table will be removed at once, please do as follows:

1. Copy the data you want to paste into Word, and then right click the Word document where you want to paste the data, then choose Keep Text Only option under the Paste Options section, see screenshot:

doc copy to word without table 1

2. And now, you can see the data has been pasted as normal range without table format, see screenshot:

doc copy to word without table 2

Note: By using this feature, the original data formatting will be removed as well.


arrow blue right bubble Copy excel data to word without table by using Convert to Text function

If you want to keep the data formatting from Excel to word, the Convert to Text feature in Word also can help you to finish this job.

1. Copy the data from Excel and paste it into Word, then select the data table, and click Layout > Convert to Text, see screenshot:

doc copy to word without table 3

2. In the popped out Convert Table To Text dialog box, choose one separator to separate the text under the Separate text with option, see screenshot:

doc copy to word without table 4

3. The click OK button, and the table has been converted to normal data range with keeping the data formatting, see screenshot:

doc copy to word without table 5

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Comments (1)
Rated 4.5 out of 5 · 1 ratings
This comment was minimized by the moderator on the site
Thank you for posting this information. It was difficult to find what I needed, as most authors assume that the person copying the text wants to keep the table. Although there was a slight difference between the version of Word used in this example and the current version, the instructions were still quite accurate.

One thing I would like to include is that I used this to generate a Works Cited wizard for a research paper. In that instance, I just need a line of text that was generated using fields separated by a blank space. I used the Other option in the Convert Table menu and inserted just a blank space into that box. This copied the text into Word without the table but with spaces between each field.
Rated 4.5 out of 5
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