How to count cells that equal to a certain value in Excel?
For counting how many cells in a range that equal to a certain value in Excel, this article will help you in details.
Count cells that equal to a certain value with formula
Count cells that equal to a certain value with Kutools for Excel
Comparison of Methods for Counting Cells Equal to a Certain Value in Excel
To count cells that equal a specific value in Excel, you can use the COUNTIF function or Kutools for Excel's Select Specific Cells feature. Both methods can count matching cells, but they differ in how the results can be used.
| Comparison | Excel COUNTIF | Kutools Select Specific Cells |
|---|---|---|
| Count matching cells | ✔ Returns the count in a worksheet cell | ✔ Displays the count in a dialog box |
| Count X or Y | ✔ Combine multiple COUNTIF functions | ✔ Set two criteria in the dialog box |
| Select matching cells | ✘ Only returns the count | ✔ Automatically selects all matched cells |
| Best for | Dynamic counts that should remain visible and update in the worksheet | Quickly counting and selecting matching cells for further processing |
Count cells that equal to a certain value with formula
As below screenshot shown, you need to count how many cells in the Team Color column containing the value “Red”. Please do as follows.
Use formula: =COUNTIF(range,criteria)
1. Select a blank cell (in this case, I select cell C2), enter formula =COUNTIF(B2:B19,"Red") into the Formula Bar, then press the Enter key. Then you will get the result immediately. See screenshot:
Note: If you want to count number of cells equal to either X or Y in a specified range, such as equal to either Red or Black in range B2:B19, please use the formula =COUNTIF(B2:B19,"Red") + COUNTIF(B2:B19,"Black"). See screenshot:
Count cells that equal to a certain value with Kutools for Excel
This section will introduce the Select Specific Cells utility of Kutools for Excel. With this utility, you can easily count number of cells in a range that equal to a certain value, or equal to either X or Y. Please do as follows.
1. Select the range with the cells you need to count, then click Kutools > Select > Select Specific Cells.
2. In the Select Specific Cells dialog box, select the Cell option in the Selection type section, and in the Specific type section, select Equals from the drop-down list, then enter the certain value into the next text box you will count based on, and finally click the OK button.
For counting number of cells equal to either X or Y in the selected range, please do the configuration as below screenshot shown.
3. After clicking the OK button, the counting result will be displayed in the popping up dialog box, please click the OK button. And all matched cells in selected range will be selected immediately. See screenshot:
Conclusion
Excel's COUNTIF function is the better choice when you need a dynamic count that remains in the worksheet. For example, =COUNTIF(B2:B19,"Red") counts cells equal to Red, while multiple COUNTIF functions can be combined to count cells equal to either of two values.
Kutools for Excel's Select Specific Cells is particularly useful when you need to do more than simply get a count. It displays the number of matching cells and selects all matches at the same time, allowing you to immediately format, copy, delete, or otherwise process those cells without creating formulas.
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