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How to paste data in alternate blank rows in Excel?

Author: Siluvia Last Modified: 2020-06-18

In some cases, for a copied row, you may need to paste it in multiple blank rows alternately in a new range in Excel as below screenshot shown. How can you do to achieve it? This article will help you.

Paste data in alternate blank rows with formula and filter


Paste data in alternate blank rows with formula and filter

There is no direct method to solve this problem, but you can achieve it with the little trick in this article. Please do as follows.

1. Select a blank cell (here I select cell D2) in the new range you need to paste the copied data into, then enter formula =MOD(ROW(A1),2).

2. Keep selecting cell D2, drag the Fill Handle down to the column cells. See screenshot:

3. Then select cell D1, click Data > Filter to enable the Filter function.

4. Click the drop-down arrow of cell D1, then filter the column by number 1 and finally click the OK button. See screenshot:

5. Now the alternate blank rows are filtered out. Please copy the data, select the filtered range, and then press Ctrl + V keys simultaneously to paste the data.

6. Click Data > Filter to turn off the Filter function, and then delete the helper column as you need. See screenshot:

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Comments (12)
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This comment was minimized by the moderator on the site
Instead of using 1s and 0s you can just use 1,2,3,4,... next to the cells you want to alternate.
Then paste the exact same sequence under underneath (like this)
1
2
3
4
1
2
3
4

Then just with the data filter (like in the original example) just sort by ascending or descending and you will have blank rows

(Credit to my friend Angus)
This comment was minimized by the moderator on the site
Thanks a lot Chris! This is a great idea!
This comment was minimized by the moderator on the site
Hi Chris,
Thank you very much for sharing your method.
This comment was minimized by the moderator on the site
I just get the first line of the data I'm copying filling all the rows. Tried using 'skip blanks' but it doesn't work.
This comment was minimized by the moderator on the site
It only works if you copy a single cell, which pretty is useless. For a range of data it doesn't work.
This comment was minimized by the moderator on the site
Thanks. Works with Google Sheets (April 2020). Use formula =MOD(ROW(),2) to create the alternating pattern.

The cell you create your filter in gets turned into a header, so you want to select the cell ABOVE your range and in the data menu choose create filter. It should auto-detect your number range and add a filter. Or you could just highlight your whole range (+ 1 cell above it) beforehand.

Click the little filter icon that appears in the header cell to adjust settings of what to display.

When done you can then copy paste your result into another program if needed.
This comment was minimized by the moderator on the site
didnt work for me either
This comment was minimized by the moderator on the site
Hi,
This method works well in my case.
Which Office version do you use?
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