How to find and replace text then preserve formatting in Excel?
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Find and replace preserve formatting with Macro code
Find and replace preserve formatting with Macro code
There is no other methods but macro code can help you to find and replace text and preserve formatting.
1. Press Alt + F11 keys to open the Microsoft Visual Basic for Application window.
2. Click Insert > Module, and paste below code to the script.
VBA: Find and replace preserve formatting
Sub CharactersReplace(Rng As Range, FindText As String, ReplaceText As String, Optional MatchCase As Boolean = False)
'UpdatebyExtendoffice20160711
Dim I As Long
Dim xLenFind As Long
Dim xLenRep As Long
Dim K As Long
Dim xValue As String
Dim M As Long
Dim xCell As Range
xLenFind = Len(FindText)
xLenRep = Len(ReplaceText)
If Not MatchCase Then M = 1
For Each xCell In Rng
If VarType(xCell) = vbString Then
xValue = xCell.Value
K = 0
For I = 1 To Len(xValue)
If StrComp(Mid$(xValue, I, xLenFind), FindText, M) = 0 Then
xCell.Characters(I + K, xLenFind).Insert ReplaceText
K = K + xLenRep - xLenFind
End If
Next
End If
Next
End Sub
Sub Test_CharactersReplace()
Dim xRg As Range
Dim xTxt As String
Dim xCell As Range
On Error Resume Next
If ActiveWindow.RangeSelection.Count > 1 Then
xTxt = ActiveWindow.RangeSelection.AddressLocal
Else
xTxt = ActiveSheet.UsedRange.AddressLocal
End If
Set xRg = Application.InputBox("Select a range:", "Kutools for Excel", xTxt, , , , , 8)
If xRg Is Nothing Then Exit Sub
Call CharactersReplace(xRg, "KK", "Kutools", True)
End Sub
3. Press F5 key, a dialog pops out for you to select a range to find and replace, see screenshot:
4. Click OK, and the specific string in the selected cell are replace with other and keep the formatting.
Tip: In the code, KK is the string you want to find, and Kutools is the string you want to replace with, you can change them as you need.
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