How to find and replace text then preserve formatting in Excel?

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doc find replace preserve format 2
Find and Replace function is powerful and helpful when we need to find a specific value and replace it with another one. But if there is a range of cells, and some of the cells include different formatting values. In this case, to find and replace value by Find and Replace function will break the formatting of the values in cells as below screenshot shown, how can we preserve the formatting of values in each cell while finding and replacing in Excel?

Find and replace preserve formatting with Macro code

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Kutools for Excel's advanced Find and Replace function, can help you find and
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arrow blue right bubble Find and replace preserve formatting with Macro code


There is no other methods but macro code can help you to find and replace text and preserve formatting.

1. Press Alt + F11 keys to open the Microsoft Visual Basic for Application window.

2. Click Insert > Module, and paste below code to the script.

VBA: Find and replace preserve formatting

Sub CharactersReplace(Rng As Range, FindText As String, ReplaceText As String, Optional MatchCase As Boolean = False)
  'UpdatebyExtendoffice20160711
    Dim I As Long
    Dim xLenFind As Long
    Dim xLenRep As Long
    Dim K As Long
    Dim xValue As String
    Dim M As Long
    Dim xCell As Range
    xLenFind = Len(FindText)
    xLenRep = Len(ReplaceText)
    If Not MatchCase Then M = 1
    For Each xCell In Rng
        If VarType(xCell) = vbString Then
            xValue = xCell.Value
            K = 0
            For I = 1 To Len(xValue)
              If StrComp(Mid$(xValue, I, xLenFind), FindText, M) = 0 Then
                xCell.Characters(I + K, xLenFind).Insert ReplaceText
                K = K + xLenRep - xLenFind
              End If
            Next
        End If
    Next
End Sub

Sub Test_CharactersReplace()
    Dim xRg As Range
    Dim xTxt As String
    Dim xCell As Range
    On Error Resume Next
    If ActiveWindow.RangeSelection.Count > 1 Then
      xTxt = ActiveWindow.RangeSelection.AddressLocal
    Else
      xTxt = ActiveSheet.UsedRange.AddressLocal
    End If
    Set xRg = Application.InputBox("Select a range:", "Kutools for Excel", xTxt, , , , , 8)
    If xRg Is Nothing Then Exit Sub
    Call CharactersReplace(xRg, "KK", "Kutools", True)
End Sub

 

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3. Press F5 key, a dialog pops out for you to select a range to find and replace, see screenshot:
doc find replace preserve format 6

4. Click OK, and the specific string in the selected cell are replace with other and keep the formatting.
doc find replace preserve format 4

Tip: In the code,  KK is the string you want to find, and Kutools is the string you want to replace with, you can change them as you need.

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  • To post as a guest, your comment is unpublished.
    Ben · 4 days ago
    Can you clarify if there is a solution that works in cells with more than 255 characters, or is this a limitation of Excel? Does your add-in support cells with more than 255 characters that contain formatting?
  • To post as a guest, your comment is unpublished.
    Marc · 1 months ago
    Same Question as John Birk i need a workaround with Cells that have more then 255 signs.
    • To post as a guest, your comment is unpublished.
      Sunny · 1 months ago
      The method only work while characters less than 255 digits.
  • To post as a guest, your comment is unpublished.
    brodie · 3 months ago
    I am getting syntax error in VBA

  • To post as a guest, your comment is unpublished.
    John Birk · 4 months ago
    I tried your solution on a cell that is over 255 characters long and nothing changes. Is there a workaround for this case?