How to find and replace text then preserve formatting in Excel?

Find and Replace function is powerful and helpful when we need to find a specific value and replace it with another one. But if there is a range of cells, and some of the cells include different formatting values. In this case, to find and replace value by Find and Replace function will break the formatting of the values in cells as below screenshot shown, how can we preserve the formatting of values in each cell while finding and replacing in Excel?

Find and replace preserve formatting with Macro code

Find and replace preserve formatting with Macro code

There is no other methods but macro code can help you to find and replace text and preserve formatting.

1. Press Alt + F11 keys to open the Microsoft Visual Basic for Application window.

2. Click Insert > Module, and paste below code to the script.

VBA: Find and replace preserve formatting

Sub CharactersReplace(Rng As Range, FindText As String, ReplaceText As String, Optional MatchCase As Boolean = False)
  'UpdatebyExtendoffice20160711
    Dim I As Long
    Dim xLenFind As Long
    Dim xLenRep As Long
    Dim K As Long
    Dim xValue As String
    Dim M As Long
    Dim xCell As Range
    xLenFind = Len(FindText)
    xLenRep = Len(ReplaceText)
    If Not MatchCase Then M = 1
    For Each xCell In Rng
        If VarType(xCell) = vbString Then
            xValue = xCell.Value
            K = 0
            For I = 1 To Len(xValue)
              If StrComp(Mid$(xValue, I, xLenFind), FindText, M) = 0 Then
                xCell.Characters(I + K, xLenFind).Insert ReplaceText
                K = K + xLenRep - xLenFind
              End If
            Next
        End If
    Next
End Sub

Sub Test_CharactersReplace()
    Dim xRg As Range
    Dim xTxt As String
    Dim xCell As Range
    On Error Resume Next
    If ActiveWindow.RangeSelection.Count > 1 Then
      xTxt = ActiveWindow.RangeSelection.AddressLocal
    Else
      xTxt = ActiveSheet.UsedRange.AddressLocal
    End If
    Set xRg = Application.InputBox("Select a range:", "Kutools for Excel", xTxt, , , , , 8)
    If xRg Is Nothing Then Exit Sub
    Call CharactersReplace(xRg, "KK", "Kutools", True)
End Sub

3. Press F5 key, a dialog pops out for you to select a range to find and replace, see screenshot:

4. Click OK, and the specific string in the selected cell are replace with other and keep the formatting.

Tip: In the code,  KK is the string you want to find, and Kutools is the string you want to replace with, you can change them as you need.

The Best Office Productivity Tools

Kutools for Excel Solves Most of Your Problems, and Increases Your Productivity by 80%

• Reuse: Quickly insert complex formulas, charts and anything that you have used before; Encrypt Cells with password; Create Mailing List and send emails...
• Super Formula Bar (easily edit multiple lines of text and formula); Reading Layout (easily read and edit large numbers of cells); Paste to Filtered Range...
• Merge Cells/Rows/Columns without losing Data; Split Cells Content; Combine Duplicate Rows/Columns... Prevent Duplicate Cells; Compare Ranges...
• Select Duplicate or Unique Rows; Select Blank Rows (all cells are empty); Super Find and Fuzzy Find in Many Workbooks; Random Select...
• Exact Copy Multiple Cells without changing formula reference; Auto Create References to Multiple Sheets; Insert Bullets, Check Boxes and more...
• Extract Text, Add Text, Remove by Position, Remove Space; Create and Print Paging Subtotals; Convert Between Cells Content and Comments...
• Super Filter (save and apply filter schemes to other sheets); Advanced Sort by month/week/day, frequency and more; Special Filter by bold, italic...
• Combine Workbooks and WorkSheets; Merge Tables based on key columns; Split Data into Multiple Sheets; Batch Convert xls, xlsx and PDF...
• More than 300 powerful features. Supports Office/Excel 2007-2019 and 365. Supports all languages. Easy deploying in your enterprise or organization. Full features 30-day free trial. 60-day money back guarantee.

Read More... Free Download... Purchase... 

---

Office Tab Brings Tabbed interface to Office, and Make Your Work Much Easier

• Enable tabbed editing and reading in Word, Excel, PowerPoint, Publisher, Access, Visio and Project.
• Open and create multiple documents in new tabs of the same window, rather than in new windows.
• Increases your productivity by 50%, and reduces hundreds of mouse clicks for you every day!

Read More... Free Download... Purchase...