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How to format numbers in thousands, million or billions in Excel?

Supposing, you have a list of large numbers, now, you want to format them in thousands, millions or billions to make them look neat and concise as following screenshot shown. This article, I will talk about how to format numbers in thousands, millions or billions quickly in Excel.


Format numbers in thousands, millions, billions separately with Format Cells function

In Excel, you can create custom format with the Format Cells feature to solve this task, please do as follows:

1. Select the list of numbers which you want to format.

2. Then right click, and choose Format Cells from the context menu, see screenshot:

3. In the Format Cells dialog box, under the Number tab, select Custom from the left pane, in the Type text box, enter the below format code as you need:

  • Format numbers in thousand: 0, "K"
  • Format numbers in millions: 0,,"M"
  • Format numbers in billions: 0,,,"B"

4. Then click OK to close the dialog box, and your numbers have been formatted in thousands, millions or billions as following screenshot shown:

  • Tips: If you want to format the numbers in thousands or millions with commas as following screenshot shown, please apply this format: #,##0,"K" or #,##0,,"M" into the Format Cells dialog box.

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Format numbers in thousands, millions, billions based on numbers with Format Cells function

If you want to format the numbers in thousands, millions or billions based on the specific numbers instead of only one number format. For example, to display 1,100,000 as 1.1M and110,000 as 110.0K as following screenshot shown.

1. Select the cells contain the numbers you want to format, and then right click Format Cells option from the context menu.

2. In the Format Cells dialog box, under the Number tab, select Custom from the left pane, in the Type text box, enter this format code: [<999950]0.0,"K";[<999950000]0.0,,"M";0.0,,,"B", see screenshot:

3. Then click OK button, and all the numbers have been formatted as the desired format based on the numbers, see screenshot:


Convert abbreviative numbers to normal long numbers (1K = 1000) with formula

Sometimes, you want to do the opposite operation to convert the abbreviative numbers to normal long numbers as below screenshot shown:

Please enter or copy the below formula into a blank cell where you want to get the result:

=IF(ISTEXT(A2),10^(LOOKUP(RIGHT(A2),{"B","K","M"}, {9,3,6}))*LEFT(A2,LEN(A2)-1),A2)

Then, drag the fill handle down to the cells you want to apply this formula, and all the abbreviative numbers have been formatted to the normal long numbers as you need, see screenshot:


More relative format clles articles:

  • Format Number As Ordinal (1st 2nd 3rd ) In Excel
  • In some cases, we need to format number as 1st, 2nd, 3rd, etc. when we rank as below screenshot shown. However, do you know how to format these cardinal numbers as ordinal numbers in Excel? In general, there is no built-in function to convert number as 1st in Excel, but, here I can introduce some tricks on this problem.
  • Apply Data Validation To Force Phone Number Format In Excel
  • May be, there are various phone number formats can be used when typing into the Excel workbook. But, how could you only allow one phone number format to be entered in a column of worksheet? For example, I just want the phone number as this format 123-456-7890 to be allowed entering in a worksheet.
  • Validate Email Addresses In A Column Of Worksheet
  • As we all known, a valid email address is composed of three parts, the user name, the "at symbol" (@), and the domain. Sometimes, you just allow others to enter only the email address format text into a specific column of worksheet. Is it possible to achieve this task in Excel?

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Comments (15)
Rated 5 out of 5 · 1 ratings
This comment was minimized by the moderator on the site
Hi everyone I found this did not work for me. Try this instead: To display amounts in Thousands > Highlight cell(s) > Go to "Format Cells" > Go to "Custom" > Type exactly #,###, To display amounts in Millions > Highlight cell(s) > Go to "Format Cells" > Go to "Custom" > Type exactly #,###,###, and so on ..... I found it worked for me ! Cheers !
This comment was minimized by the moderator on the site
Its working, Do this for thousands #,##0, "K" or 0, "K" for millions write this in type 0,, "M" best of luck
This comment was minimized by the moderator on the site
It also depends on your locale. For me it only work, if I replace the commas with points. So
0. "K"
or
0.. "M"
work good on my PC with German locale.
This comment was minimized by the moderator on the site
Thanks for this tip in terms of locale differences!
This comment was minimized by the moderator on the site
Hola, muchas gracias. ¿Sabrás cómo hacer para que la misma técnica funcione tanto para valores positivos como para valores NEGATIVOS? Saludos y gracias de antemano por su respuesta.
This comment was minimized by the moderator on the site
Perfect solution - thank you!!
This comment was minimized by the moderator on the site
My data set has numbers in tens, hundreds, thousands, millions, and billions. Using the method 2 formula reformats my numbers in tens and hundreds with abbreviation using “k.” For example, using the method 2 formula turns “135” into “0.1k” and “45” into “0.0k.” How does the method 2 formula need to be modified to keep “135” and “45?”
This comment was minimized by the moderator on the site
Hello, Adam,
To solve your problem, please apply the below formula:
=SUBSTITUTE(TEXT(ROUND(A2/(1000^INT(LOG10(A2)/3)),2),"#.## ") & CHOOSE(INT(LOG10(A2)/3)+1,"","K","M","B","T"),". ","")
Please try, hope it can help you!
This comment was minimized by the moderator on the site
Hi
What do you need to add to this formula to get number below 10,000 to reduce to one decimal place and numbers above 10,000 to reduce to no decimal place. For example 9.2k and 220k. The same goes for millions and billions for example number below 10million to 9.2m or 10billion to 9.2b. Thanks
This comment was minimized by the moderator on the site
Save the day! Thank you so much!
Rated 5 out of 5
This comment was minimized by the moderator on the site
Using this formula =IF(ISTEXT(A2),10^(LOOKUP(RIGHT(A2),{"B","K","M"}, {9,3,6}))*LEFT(A2,LEN(A2)-1),A2). How to modify this formula if my data set has K, M, B, and without abbreviative numbers? It will appear #N/A for the value without abbreviative numbers.
This comment was minimized by the moderator on the site
Hola a mi me sirvió muchísimo el formato solo tengo una duda cuando es negativo el millón o lo miles como puedo condicionar para que se ponga en rojo ( aparezca el signo negativo o en su caso dentro de paréntesis)
This comment was minimized by the moderator on the site
Hello Alan,

Glad to help. You can format the cell to make the negative number turn red within parentheses. Please see the attached pictures.https://www.extendoffice.com/images/stories/comments/comment-zmt/negative_number_format_1.pnghttps://www.extendoffice.com/images/stories/comments/comment-zmt/negative_number_format_2.png

Sincerely,
Mandy
This comment was minimized by the moderator on the site
This is so fucking ridiculously good. You have totally saved me today. God bless all of you, especially the person who wrote this document. Thank you so much, have a good day.
This comment was minimized by the moderator on the site
hola, ¿como puedo hacer que los negativos queden tambien con el formato, ejemplo un -752.000.000 deberia quedar como -752M y actualmente con este formato me queda -752.000k.

PD: muy bueno el post recomendado.
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