How to highlight duplicate values in different colors in Excel?

In Excel, we can easily highlight the duplicate values in a column with one color by using the Conditional Formatting, but, sometimes, we need to highlight the duplicate values in different colors to recognize the duplicates quickly and easily as following screenshot shown. How could you solve this task in Excel?

Highlight duplicate values in a column with different colors by using VBA code

Highlight duplicate values in a column with different colors by using VBA code

In fact, there is no direct way for us to finish this job in Excel, but, the below VBA code may help you, please do as follows:

1. Select the column of values that you want to highlight duplicates with difference colors, then hold down the ALT + F11 keys to open the Microsoft Visual Basic for Applications window.

2. Click Insert > Module, and paste the following code in the Module Window.

VBA code: Highlight duplicate values in different colors:

Sub ColorCompanyDuplicates()
'Updateby Extendoffice
    Dim xRg As Range
    Dim xTxt As String
    Dim xCell As Range
    Dim xChar As String
    Dim xCellPre As Range
    Dim xCIndex As Long
    Dim xCol As Collection
    Dim I As Long
    On Error Resume Next
    If ActiveWindow.RangeSelection.Count > 1 Then
      xTxt = ActiveWindow.RangeSelection.AddressLocal
    Else
      xTxt = ActiveSheet.UsedRange.AddressLocal
    End If
    Set xRg = Application.InputBox("please select the data range:", "Kutools for Excel", xTxt, , , , , 8)
    If xRg Is Nothing Then Exit Sub
    xCIndex = 2
    Set xCol = New Collection
    For Each xCell In xRg
      On Error Resume Next
      xCol.Add xCell, xCell.Text
      If Err.Number = 457 Then
        xCIndex = xCIndex + 1
        Set xCellPre = xCol(xCell.Text)
        If xCellPre.Interior.ColorIndex = xlNone Then xCellPre.Interior.ColorIndex = xCIndex
        xCell.Interior.ColorIndex = xCellPre.Interior.ColorIndex
      ElseIf Err.Number = 9 Then
        MsgBox "Too many duplicate companies!", vbCritical, "Kutools for Excel"
        Exit Sub
      End If
      On Error GoTo 0
    Next
End Sub

3. And then press F5 key to run this code, and a prompt box will remind you to select the data range that you want to highlight the duplicate values, see screenshot:

doc different colors duplicates 2

4. Then click OK button, all the duplicate values have been highlighted in different colors, see screenshot:

doc different colors duplicates 1

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skyyang · 3 months ago
@Sadie737 Hi, Sadie,
To ignore the empty cells, please apply the below code:
Sub ColorCompanyDuplicates() 'Updateby Extendoffice Dim xRg As Range Dim xTxt As String Dim xCell As Range Dim xChar As String Dim xCellPre As Range Dim xCIndex As Long Dim xCol As Collection Dim I As Long On Error Resume Next If ActiveWindow.RangeSelection.Count > 1 Then xTxt = ActiveWindow.RangeSelection.AddressLocal Else xTxt = ActiveSheet.UsedRange.AddressLocal End If Set xRg = Application.InputBox("please select the data range:", "Kutools for Excel", xTxt, , , , , 8) If xRg Is Nothing Then Exit Sub xCIndex = 2 Set xCol = New Collection For Each xCell In xRg On Error Resume Next If xCell.Value <> "" Then xCol.Add xCell, xCell.Text If Err.Number = 457 Then xCIndex = xCIndex + 1 Set xCellPre = xCol(xCell.Text) If xCellPre.Interior.ColorIndex = xlNone Then xCellPre.Interior.ColorIndex = xCIndex xCell.Interior.ColorIndex = xCellPre.Interior.ColorIndex ElseIf Err.Number = 9 Then MsgBox "Too many duplicate companies!", vbCritical, "Kutools for Excel" Exit Sub End If On Error GoTo 0 End If Next End Sub
Please try, hope it can help you!
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Sadie737 · 3 months ago
Hi, is there any way to have this code ignore empty cells? When I put in the code it highlighted all of the empty cells and I need them to be blank.
Thank you!
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sajith · 4 months ago
@Sajith It's not working. something wrong?
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Sajith · 4 months ago
@skyyang Thanks a lot. Can I have a email or something?
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skyyang · 4 months ago
@sajith Hello, sajith,
To highlight the duplicates with different font colors, please apply the below formula:
Sub ColorCompanyDuplicates() 'Updateby Extendoffice Dim xRg As Range Dim xTxt As String Dim xCell As Range Dim xChar As String Dim xCellPre As Range Dim xCIndex As Long Dim xCol As Collection Dim I As Long On Error Resume Next If ActiveWindow.RangeSelection.Count > 1 Then xTxt = ActiveWindow.RangeSelection.AddressLocal Else xTxt = ActiveSheet.UsedRange.AddressLocal End If Set xRg = Application.InputBox("please select the data range:", "Kutools for Excel", xTxt, , , , , 8) If xRg Is Nothing Then Exit Sub xCIndex = 2 Set xCol = New Collection For Each xCell In xRg On Error Resume Next xCol.Add xCell, xCell.Text If Err.Number = 457 Then xCIndex = xCIndex + 1 Set xCellPre = xCol(xCell.Text) If xCellPre.Font.ThemeColor = xlNone Then xCellPre.Font.ThemeColor = xCIndex xCell.Font.ThemeColor = xCellPre.Font.ThemeColor ElseIf Err.Number = 9 Then MsgBox "Too many duplicate companies!", vbCritical, "Kutools for Excel" Exit Sub End If On Error GoTo 0 Next End Sub
Please try, hope it can help you!
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sajith · 4 months ago
IS THERE ANY VBA CODE TO HIGHLIGHT DUPLICATES BY DIFFERENT FONT COLORS?
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FannieM · 5 months ago
Hello I need help highlighting cells only if they repeat consecutively with 2 cell colors. This is a sample of end result.

95
83
68
94
97
95.** Highlight with color 1
95 ** Highlight with color 1
95** Highlight with color 1
78
92
65
85
79
94
83
91
68** Highlight with 2nd color
68** Highlight with 2nd color
68** Highlight with 2nd color
80
70
83**Highlight with color 1
83**Highlight with color 1
94
65
83
12
65** Highlight with 2nd color
65** Highlight with 2nd color
65** Highlight with 2nd color
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FannieM · 5 months ago
Hello, I need help highlighting duplicate values only if they are found repeating consecutively as a group using only two colors. if they appear only once elsewhere do not highlight.

can someone help me with a code please?
This is the sample end result i'm looking for.
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ganesh ugale · 6 months ago
You are champion..!!!
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MB · 9 months ago
How to Highlight Duplicate rows In A table With Different Colors By Using VBA Code ?
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MB · 9 months ago
Highlight Duplicate rows In A table With Different Colors By Using VBA Code
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nasa · 1 years ago
@Thomas Thank you so much Thomas! You just saved me!
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skyyang · 1 years ago
@Pavithra Hello, Pavithra,
This code works well in my worksheet, which Excel version do you use?
Or you can send your worksheet to my email, I test it for you!
Thank you!
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Pavithra · 1 years ago
this macro stops after every 100 rows. I ahve dtaa with more than 5000 rows. then What Should i do with the code.
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luis · 1 years ago
hola y si quisiera combinar todas las celdas repetidas con sus similares
de forma automática?? hacerlas una sola
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Kelli · 1 years ago
Whenever I run this code it seems to work for a few seconds (I can see the various colors in the appropriate column...) but when I try to scroll down to see the entire sheet, everything freezes. Eventually I get an error message that Excel is not responding... Any suggestions? My guess is that my spreadsheet is too large? Or I have too many Duplicate Vales and it's throwing Excel for a loop?? i.e. Recent spreadsheet had 567 cells in the column I was attempting to format and there were around 267 duplicates... Too much? Not enough colors in the rainbow, possibly? ;)
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Douglas · 1 years ago
what is the limit of duplicate values for the code to work properly?
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skyyang · 1 years ago
@Peter Hi, Peter,
Sorry, maybe there is no direct code for coloring the cells dynamically when entering new data.
If others have any good ideas, please comment here.
Thank you!
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skyyang · 1 years ago
@debbie Hello, debbie,
The code works well in my worksheet, which Excel version do you use?
Or you can insert your problem screenshot here.
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Alex · 1 years ago
@Edward Hello,

Is there a way to make this only effect the highlighted column and not the entire row? Some of the bold red and blue colors are hard to look at all the way across the spreadsheet. Thanks
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debbie · 1 years ago
I'm a beginner (obviously), but I keep getting the following error "Compile Error: Invalid outside procedure." Any suggestions?
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Peter · 1 years ago
Hallo and thx for your work - know its long time ago but still great to use

I use it in a large address list and filter out all double entry’s - help a lot

Now my question - is it possible to run this macro in some kind of live error check - I mean - if someone enter a doable address it get colored directly when I press enter.

Sub ColorCompanyDuplicates()
'Updateby Extendoffice 20171222
Dim xRg As Range
Dim xTxt As String
Dim xCell As Range
Dim xChar As String
Dim xCellPre As Range
Dim xCIndex As Long
Dim xCol As Collection
Dim I As Long
On Error Resume Next
If ActiveWindow.RangeSelection.Count > 1 Then
xTxt = ActiveWindow.RangeSelection.AddressLocal
Else
xTxt = ActiveSheet.UsedRange.AddressLocal
End If
Set xRg = Range("M10:P10010")
If xRg Is Nothing Then Exit Sub
xCIndex = 2
Set xCol = New Collection
For Each xCell In xRg
On Error Resume Next
If xCell.Value <> "" Then
xCol.Add xCell, xCell.Text
If Err.Number = 457 Then
xCIndex = xCIndex + 1
Set xCellPre = xCol(xCell.Text)
If xCellPre.Interior.ColorIndex = xlNone Then xCellPre.Interior.Color = RGB(xRed, xGreen, xBlue)
xCell.Interior.Color = xCellPre.Interior.Color
ElseIf Err.Number = 9 Then
MsgBox "Too many duplicate companies!", vbCritical, "Kutools for Excel"
Exit Sub
End If
xRed = Application.WorksheetFunction.RandBetween(0, 255)
xGreen = Application.WorksheetFunction.RandBetween(0, 255)
xBlue = Application.WorksheetFunction.RandBetween(0, 255)
On Error GoTo 0
End If
Next
End Sub

Thx for your help
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alex · 1 years ago
I have 1039 rows some have duplicate names but when I run the code it seems to only highlight 100 of the rows and in between it misses some. Is the problem not to many colors? or is it too much to process? (there might be like 500-800 names that repeat)
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javier · 1 years ago
@Thomas Woow man, thanks !!! exactly what I was looking for!
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skyyang · 1 years ago
@Thomas Dear, Thomas,
Thanks a lot for your code, your are a warm-hearted man, the code may help for others!
Thanks again!
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skyyang · 1 years ago
@AW Hi, AW,
To highlight entire documnet based on the duplicate cell values, you can apply the following VBA code:

Sub ColorCompanyDuplicates()
Dim xRg As Range
Dim xTxt As String
Dim xCell As Range
Dim xChar As String
Dim xCellPre As Range
Dim xCIndex As Long
Dim xCol As Collection
Dim I As Long
On Error Resume Next
If ActiveWindow.RangeSelection.Count > 1 Then
xTxt = ActiveWindow.RangeSelection.AddressLocal
Else
xTxt = ActiveSheet.UsedRange.AddressLocal
End If
Set xRg = Application.InputBox("please select the data range:", "Kutools for Excel", xTxt, , , , , 8)
If xRg Is Nothing Then Exit Sub
xCIndex = 2
Set xCol = New Collection
For Each xCell In xRg
On Error Resume Next
xCol.Add xCell, xCell.Text
If Err.Number = 457 Then
xCIndex = xCIndex + 1
Set xCellPre = xCol(xCell.Text)
If xCellPre.Interior.ColorIndex = xlNone Then xCellPre.EntireRow.Interior.ColorIndex = xCIndex
xCell.EntireRow.Interior.ColorIndex = xCellPre.EntireRow.Interior.ColorIndex
ElseIf Err.Number = 9 Then
MsgBox "Too many duplicate companies!", vbCritical, "Kutools for Excel"
Exit Sub
End If
On Error GoTo 0
Next
End Sub

Please try it, hope it can help you!
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Thomas · 2 years ago
Because you are limited to 56 Colours using the *.ColorIndex you should probably consider using RGB colours.

I have modified the code (note there is no if-statement for duplicate coloruing)…

Sub ColorCompanyDuplicates()
'Updateby Extendoffice 20160704
Dim xRg As Range
Dim xTxt As String
Dim xCell As Range
Dim xChar As String
Dim xCellPre As Range
Dim xCIndex As Long
Dim xCol As Collection
Dim I As Long
On Error Resume Next
If ActiveWindow.RangeSelection.Count > 1 Then
xTxt = ActiveWindow.RangeSelection.AddressLocal
Else
xTxt = ActiveSheet.UsedRange.AddressLocal
End If
Set xRg = Application.InputBox("please select the data range:", "Kutools for Excel", xTxt, , , , , 8)
If xRg Is Nothing Then Exit Sub
xCIndex = 2
Set xCol = New Collection
For Each xCell In xRg
On Error Resume Next
xCol.Add xCell, xCell.Text
If Err.Number = 457 Then
xCIndex = xCIndex + 1
Set xCellPre = xCol(xCell.Text)
If xCellPre.Interior.ColorIndex = xlNone Then xCellPre.Interior.Color = RGB(xRed, xGreen, xBlue)
xCell.Interior.Color = xCellPre.Interior.Color
ElseIf Err.Number = 9 Then
MsgBox "Too many duplicate companies!", vbCritical, "Kutools for Excel"
Exit Sub
End If
xRed = Application.WorksheetFunction.RandBetween(0, 255)
xGreen = Application.WorksheetFunction.RandBetween(0, 255)
xBlue = Application.WorksheetFunction.RandBetween(0, 255)
On Error GoTo 0
Next
End Sub
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AW · 2 years ago
How can you make it color the entire document if there are many rows?
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skyyang · 2 years ago
@Miles Hi, Miles,
The above VBA code can not support to choose the colors, it fills the cells with random background color.
If you have other good ideas, please comment here.
Thank you!
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Miles · 2 years ago
Thanks for posting this, it's been very helpful! Which lines in the VBA code designate which colors will be used? I was looking for hex color codes in there but nothing was popping out.
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Bree · 2 years ago
Nvm i got it to work.
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Bree · 2 years ago
I can't get it to work it keeps crashing my Excel.
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Татьяна · 2 years ago
Огромное СПАСИБО !!!!
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Prashanth · 2 years ago
Oh Damn, You saved my time,,I was taking help of my colleagues all these days and no one had idea about it. Thanks a Ton !!!
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skyyang · 2 years ago
@Carol Hello, Carol,
Could you send your workbook to my email address, I may help you to find the problem.
My email address is :skyyang@extendoffice.com
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Carol · 2 years ago
My spreadsheet also stopped coloring at 178 and I have over 400 lines. How do you fix this?
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Ahmed · 2 years ago
@skyyang Hello,
my excel sheet has 11000 row of data.
how can I extend it to highlight all the duplicate in that long column.

it stopped at row 77.

Thanks,

AK
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hidayat_wijaya · 2 years ago
This is really great, but colouring stopped after row 76 (5 colours). How can I this be extended too?
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bruceluo7701@gmail.com · 2 years ago
@skyyang there is some mistake regarding the colorindex setting, xCindex will be more than 56 if there are 56 row data in your sheet, system will ignore the sentence :
If xCellPre.Interior.ColorIndex = xlNone Then xCellPre.Interior.ColorIndex = xCIndex
xCell.Interior.ColorIndex = xCellPre.Interior.ColorIndex
I correct the program like below: \
if Err.number=457 then
if xCellPre.Text<>xCell.Text Then
xCindex=xCindex+1
endif
set.....
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skyyang · 2 years ago
@Anri Hello, Anri,
The above code works well in my worksheet, i test it in 300 hundred rows.
Please try it again. Or you can send your workbook file to my email account.
My email account is: skyyang@extendoffice.com
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Wojciech Radwan · 2 years ago
@Sarah Replace line: Set xRg = Application.InputBox("please select the data range:", "Kutools for Excel", xTxt, , , , , 8)
to
Set xRg = Range("A1:A100")

or if you have table you can apply to whole table column:
Set xRg = Range("Table1[[#All],[Column1]]")

just replace Table1 to your own name and Column1 to any table header you wish to apply this macro.

Regards
Wojciech
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Anri · 2 years ago
This is really great, but colouring stopped after row 66 (9 colours). How can I this be extended?
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skyyang · 2 years ago
@Hossein Hello, Hossein,
May be the following code can do you a favor, please try it.

Sub ColorCompanyDuplicates()
'Updateby Extendoffice
Dim xRg, xRgRow As Range
Dim xTxt, xStr As String
Dim xCell, xCellPre As Range
Dim xCIndex As Long
Dim xCol As Collection
Dim I As Long
If ActiveWindow.RangeSelection.Count > 1 Then
xTxt = ActiveWindow.RangeSelection.AddressLocal
Else
xTxt = ActiveSheet.UsedRange.AddressLocal
End If
Set xRg = Application.InputBox("please select the data range:", "Kutools for Excel", xTxt, , , , , 8)
If xRg Is Nothing Then Exit Sub
xCIndex = 2
Set xCol = New Collection
For I = 1 To xRg.Rows.Count
On Error Resume Next
Set xRgRow = xRg.Rows(I)
For Each xCell In xRgRow.Columns
xStr = xStr & xCell.Text
Next
xCol.Add xRgRow, xStr
If Err.Number = 457 Then
xCIndex = xCIndex + 1
Set xCellPre = xCol(xStr)
If xCellPre.Interior.ColorIndex = xlNone Then xCellPre.Interior.ColorIndex = xCIndex
xRgRow.Interior.ColorIndex = xCellPre.Interior.ColorIndex
ElseIf Err.Number = 9 Then
MsgBox "Too many duplicate companies!", vbCritical, "Kutools for Excel"
Exit Sub
End If
On Error GoTo 0
xStr = ""
Next
End Sub
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Hossein · 2 years ago
@skyyang how can I highlight the range of rows?
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Priya · 2 years ago
I am new to VBA. Is there any way, that we need not run the macro over and over, it is automated to highlight even if new cells are copied into the column where macro is programmed?
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skyyang · 2 years ago
@Vasil Hello, Vasil,
To highlight duplicate values in a range of cell, please try the following vba code:

Sub ColorCompanyDuplicates()
'Updateby Extendoffice
Dim xRg, xRgRow As Range
Dim xTxt, xStr As String
Dim xCell, xCellPre As Range
Dim xCIndex As Long
Dim xCol As Collection
Dim I As Long
If ActiveWindow.RangeSelection.Count > 1 Then
xTxt = ActiveWindow.RangeSelection.AddressLocal
Else
xTxt = ActiveSheet.UsedRange.AddressLocal
End If
Set xRg = Application.InputBox("please select the data range:", "Kutools for Excel", xTxt, , , , , 8)
If xRg Is Nothing Then Exit Sub
xCIndex = 2
Set xCol = New Collection
For I = 1 To xRg.Rows.Count
On Error Resume Next
Set xRgRow = xRg.Rows(I)
For Each xCell In xRgRow.Columns
xStr = xStr & xCell.Text
Next
xCol.Add xRgRow, xStr
If Err.Number = 457 Then
xCIndex = xCIndex + 1
Set xCellPre = xCol(xStr)
If xCellPre.Interior.ColorIndex = xlNone Then xCellPre.Interior.ColorIndex = xCIndex
xRgRow.Interior.ColorIndex = xCellPre.Interior.ColorIndex
ElseIf Err.Number = 9 Then
MsgBox "Too many duplicate companies!", vbCritical, "Kutools for Excel"
Exit Sub
End If
On Error GoTo 0
xStr = ""
Next
End Sub

Hope it can help you.
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skyyang · 2 years ago
@Bobo Hi, Bobo,
To highlight entire row based on the duplicate cell values, you can apply the following VBA code:

Sub ColorCompanyDuplicates()
Dim xRg As Range
Dim xTxt As String
Dim xCell As Range
Dim xChar As String
Dim xCellPre As Range
Dim xCIndex As Long
Dim xCol As Collection
Dim I As Long
On Error Resume Next
If ActiveWindow.RangeSelection.Count > 1 Then
xTxt = ActiveWindow.RangeSelection.AddressLocal
Else
xTxt = ActiveSheet.UsedRange.AddressLocal
End If
Set xRg = Application.InputBox("please select the data range:", "Kutools for Excel", xTxt, , , , , 8)
If xRg Is Nothing Then Exit Sub
xCIndex = 2
Set xCol = New Collection
For Each xCell In xRg
On Error Resume Next
xCol.Add xCell, xCell.Text
If Err.Number = 457 Then
xCIndex = xCIndex + 1
Set xCellPre = xCol(xCell.Text)
If xCellPre.Interior.ColorIndex = xlNone Then xCellPre.EntireRow.Interior.ColorIndex = xCIndex
xCell.EntireRow.Interior.ColorIndex = xCellPre.EntireRow.Interior.ColorIndex
ElseIf Err.Number = 9 Then
MsgBox "Too many duplicate companies!", vbCritical, "Kutools for Excel"
Exit Sub
End If
On Error GoTo 0
Next
End Sub

Please try it, hope it can help you!
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eddvp · 2 years ago
@bhaggi the same problem with me... color is too dark to read...
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Vasil · 2 years ago
Is there a way to change the script to work for (look at) table array instead of column? For example F2:BC117.
Thank you!
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John · 2 years ago
@skyyang It seems to always use the same color palette though, is there a way to select the palette it uses? It's giving me some really dark colors through which the text is unreadable.
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