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How to quickly condense rows based on same value in Excel?

doc condense rows based on same 1
Supposing you have two column data, one is the Order Column which includes duplicate values, and another column contains Sales. Now what you want to do is to condense rows based on the same value in the Order column and then sum the corresponding sales based on the order name as below screenshot shown. And have you any ideas to quickly handle it? In this article, I can tell you the tricks on combine the same rows and sum up values in another column in Excel.
Condense rows based on value with PivotTable

Condense rows based on value with formulas

Condense rows based on value with Kutools for Excel good idea3

Advanced Combine Rows

With Kutools for Excel's Advanced Combine Rows utility, you can easily combine the  rows based on same value, and then sum or count or list the responding value in another column. See screenshot:
doc advanced combined

arrow blue right bubble Condense rows based on value with PivotTable


In Excel, there is a function – PivotTable, you can use it to quickly condense rows based on value and calculate values in other column.

1. Select the data range you want to work with, and click Insert > PivotTable. Now the Create PivotTable dialog pops out, please check New Worksheet or Existing Worksheet option as you need in the Choose where you want the PivotTable report to be placed section, and click OK. See screenshot:
doc condense rows based on same 2

2. Then drag the Order from the Field list to the Rows section, and drag the Sales field to the Values section in the PivotTable Fields pane, and the PivotTable has been created. See screenshot:
doc condense rows based on same 3

Tip: If you want to do other calculations in Sale field, you can click at down arrow beside Sum of Sales in the Values section, and choose Value Field Settings to change the calculation in the prompt dialog. See screenshot:
doc condense rows based on same 4


arrow blue right bubble Condense rows based on value with formulas

Also, here are some formulas can help you to condense rows based on the same values.

1. Select a blank cell next to the data range you use, D2 for instance, and enter this formula =INDEX($A$2:$A$12,MATCH(0,COUNTIF($D$1:D1,$A$2:$A$12),0)), and hold Shift + Ctrl, and press Enter key to get to correct result. See screenshot:
doc condense rows based on same 5

Note: In this formula, A2:A12 is the column list you want to condense based on its duplicates, D1 is the first cell of the column you apply the formula. You can change them as you need.

2. Then click D2, the formula cell, and drag the autofill handle down until an error value displays. See screenshot:

3. Delete the error values and go to next cell to the first formula you use, E2 for instance, enter this formula =SUMIF($A$2:$A$12,D2,$B$2:$B$12), press Enter to get the result, and then drag fill handle down to apply this formula to cells. See screenshot:
doc condense rows based on same 7

In this formula, A2:A12 is the list you want to condense based on, and D2 is the cell you apply the first formula, B2:B12 is the list you want to sum up based on duplicates. You can change them as you need.

doc attention 1  Kutools for Excel's Auto Text, collect all formulas to a group as auto text, you can insert them anytime as you want whithout remembering! Free Download Now!

arrow blue right bubble Condense rows based on value with Kutools for Excel

If above methods are not simple enough for you, you can try to apply the Advanced Combine Rows utility of Kutools for Excel.

Kutools for Excel, with more than 120 handy Excel functions, enhance your working efficiency and save your working time.

After free installing Kutools for Excel, please do as below:

1. Select the data range you want to condense, and click Kutools > Content > Advanced Combine Rows. See screenshot:
doc condense rows based on same 8

2. In the prompt Advanced Combine Rows dialog, click the column A ( the column includes duplicate values), and choose Primary Key to mark it as key column, and then click the column B ( the column you do calculation) and click Calculate, and select one calculation you need from the list. See screenshot:
doc condense rows based on same 9

3. Click Ok, and the select range has been condensed rows based on values and do calculation. See screenshot:
doc condense rows based on same 10

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