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How to hide or unhide a certain shape based on specified cell value in Excel?

Actually, a certain shape can be hidden or unhidden based on the value of a specified cell. The following method can help you.

Hide or unhide a certain shape based on specified cell value with VBA code

Hide or unhide a certain shape based on specified cell value with VBA code

For example, you want to unhide a certain shape when entering number 1 into cell A1, or hide this shape if cell A1 is other values. Please run the following VBA code to achieve it.

1. Right click the sheet tab which contains the shape you will hide or unhide, then click View Code from the right-clicking menu.

2. Then the Microsoft Visual Basic for Applications window pops up. Please copy and paste the below VBA code into the Code window.

VBA code: Hide or unhide a certain shape based on specified cell value

Private Sub Worksheet_Change(ByVal Target As Range)
    If Target.Row = 1 And Target.Column = 1 Then _
        Me.Shapes("Oval 6").Visible = (Cells(1, 1).Value = 1)
End Sub

Notes: In the code:

1) Row=1 and Column=1 indicate the specific cell which is located in row one and column one, Cells(1, 1) is the corresponding cell A1.
2) Value = 1, the number 1 is the specific value that you want to show the shape based on.
3) “Oval 6” is the name of the certain shape.

You can change them based on you need.

3. Press the Alt + Q keys simultaneously to close the Microsoft Visual Basic for Applications window.

From now on, when entering number 1 into cell A1, the shape “Oval 6” is unhidden. But if you enter other value such as number 2 into the cell A1, the shape “Oval 6” is hidden immediately.

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Comments (14)
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kasperp
kasperp
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Hello,

thank you for making this guide!

I have one question:
If i need a shape to show up based on two or more values, how is this done?
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crystal
crystal     kasperp
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Hi Kasper Pedersen,

Suppose you want to show up a shape named "Oval 4" when both cells A1 and C8 contain the specified values (1 and 2 respectively), and if either of the cells is cleared (i.e., its value becomes empty), the shape will set to invisible. You can try the following VBA code to get it done.

Private Sub Worksheet_Change(ByVal Target As Range)
    If Range("A1").Value = 1 And Range("C8").Value = 2 Then
        Me.Shapes("Oval 4").Visible = True
    ElseIf Range("A1").Value = "" Or Range("C8").Value = "" Then
        Me.Shapes("Oval 4").Visible = False
    End If
End Sub
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kasperp
kasperp     crystal
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Thanks, but i want the shape not to be visible if the value is diffrent than "1" and "2" as shown in your example. eg. if the value is diffrent from 1 in cell A1 the shape becomes invisible. Is it possible?
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Cornan
Cornan
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This article doesn't give any hint as to how one gets the name of a shape.

I have checked the name manager and the object manager in VBA as well as the context menu - there is no "Properties" menu for shapes.

So, where is the shape name?
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crystal
crystal     Cornan
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Hi Cornan,
The shape name will be displayed on the Name box of worksheet when selecting the shape. Sorry for the inconvenience.
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Gus
Gus
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2 questions:

1. I cant seem to get this code to run and i dont understand why... copied and pasted it exactly as it is there...help!!!


2. how do i change it for shapes like Shapes.Range(Array("Rounded Rectangle 1"))
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crystal
crystal     Gus
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Hi Gus,
You must miss something in the operation.
Supposing your shape name is "Rounded Rectangle 1", please copy the below code into the worksheet code window (this worksheet should contain the specified shape "Rounded Rectangle 1").
From now on, only typing number 1 into A1 cell can display the shape "Rounded Rectangle 1". If you type in other content, the shape will be hidden.

Private Sub Worksheet_Change(ByVal Target As Range)
If Target.Row = 1 And Target.Column = 1 Then _
Me.Shapes("Rounded Rectangle 1").Visible = (Cells(1, 1).Value = 1)
End Sub
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Josh
Josh     crystal
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You left out the ":"
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Piaget
Piaget
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I am a newbie in VBA Excel. I am working with this code and I would like to optimize it. This code makes a shape visible on an active cell if value is 1 other values hide it. Range includes J13:AC161. If I will use the code below, it will take me more lines of code. Any help will be much appreciated.

Private Sub Worksheet_Change(ByVal Target As Range)
If ActiveSheet.Range("E13").Value = 1 Then
ActiveSheet.Shapes("rt1").Visible = True
Else
ActiveSheet.Shapes("rt1").Visible = False
End If

If ActiveSheet.Range("F13").Value = 1 Then
ActiveSheet.Shapes("rt2").Visible = True
Else
ActiveSheet.Shapes("rt2").Visible = False
End If

If ActiveSheet.Range("G13").Value = 1 Then
ActiveSheet.Shapes("rt3").Visible = True
Else
ActiveSheet.Shapes("rt3").Visible = False
End If

If ActiveSheet.Range("H13").Value = 1 Then
ActiveSheet.Shapes("rt4").Visible = True
Else
ActiveSheet.Shapes("rt4").Visible = False
End If

If ActiveSheet.Range("I13").Value = 1 Then
ActiveSheet.Shapes("rt5").Visible = True
Else
ActiveSheet.Shapes("rt5").Visible = False
End If

If ActiveSheet.Range("J13").Value = 1 Then
ActiveSheet.Shapes("rt6").Visible = True
Else
ActiveSheet.Shapes("rt6").Visible = False
End If
...

End Sub
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crystal
crystal     Piaget
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Good day,
Do you mean you want to display or hide lots of specified shapes based on cells in range J13:AC161 with brief code?
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A Webb
A Webb
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This works great for me as long as the value entered is a number. I need it to work on letters like A B C etc: when i use letters it works backwards enter A and it hides i need it to be visible when i enter a letter any ideas
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C Aubrey
C Aubrey     A Webb
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You can use letters instead, you just need to add " to either side. E.g. Me.Shapes("Oval 6").Visible = (Cells(1, 1).Value = "A")
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faisalzainol96
faisalzainol96     C Aubrey
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How about if i want to add two values as the input such as : E.g. Me.Shapes("Oval 6").Visible = (Cells(1, 1).Value = "A" Or "B")?
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bob
bob     faisalzainol96
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Me.Shapes("Rounded Rectangle 2").Visible = (Cells(1, 1).Value = "A" Or Cells(1, 1).Value = "B")
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