How to reverse (delete) filtered rows in Excel?
In some cases, you have filtered out some data in Excel before, but later you need to reverse the filter and display filtered/hidden data. Any idea to reverse filter quickly? In this article I will share several tricks to get it done easily.
Reverse filter rows with a helper column in Excel
Reverse filter rows with manually deleting filtered out rows in Excel
Reverse filter rows with deleting filtered out rows in Excel with Kutools for Excel
Quickly delete all hidden rows or columns in active worksheet/workbook/range in Excel
If you need to delete all hidden rows/ visible or columns or rows or columns from selected range, selected sheets, active sheet or all sheets, you should try Kutools for Excel's Delete Hidden (Visible) Rows & Columns utility.
Supposing you have filtered a fruit purchase table, and filtered out the purchase records of apple and orange as below screenshots shown. Here I will take this example to demonstrate how to reverse filters in Excel.
Reverse filter rows with a helper column in Excel
This method will walk you through adding a helper column to reverse filter easily in Excel. Please do as follows:
1. Beside filtered range, type Filtered as helper column header, next type Y into below cells as following screenshot shown:
2. Select the new helper column, and click the Filter button twice on the Data tab.
Note: Clicking the Filter for the first time will disable filter in the filtered range, and clicking the Filter button for the second time will enable filter in the selected helper column.
3. Click the Arrow button in the Filter column, only check the (Blanks) option, and click the OK button.
Now the filter is reversed, and hidden rows are shown immediately.
Note: Deleting the helper column will disable the new filter. But you can hide the helper column with right clicking and selecting Hide from the right-clicking menu.
Reverse filter rows with manually deleting filtered out rows in Excel
This method is talking about deleting all filtered out rows to reverse filter in a certain range. Please do as follows:
1. Select all filtered out rows except the heading row in the certain range, and then press the Alt + ; keys simultaneously to select only visible rows.
2. Right click these selected rows header, and select the Delete Row from the right-clicking menu.
3. Now all visible rows (except the heading row) are removed but hidden rows have not come out yet. Click the Data > Filter to disable the filter.
Now all hidden rows are displaying as below screenshot shown:
Reverse filter rows with deleting filtered out rows in Excel with Kutools for Excel
In the third method, I will introduce Kutools for Excel’s Delete Hidden (Visible) Rows & Columns utility to delete filtered out rows and reverse filter easily.
Kutools for Excel - Includes more than 300 handy tools for Excel. Full feature free trial 30-day, no credit card required! Free Trial Now!
1. Select the certain range without the heading row, and click the Kutools > Delete > Delete Hidden (Visible) Rows & Columns. See below screenshot:
2. In the opening Delete Hidden (Visible) Rows & Columns dialog box, you need to:
(1) Click the Look in drop down list and select In Selected Range;
(2) In the Delete type section, please check the Rows option;
(3) In the Detailed type section, please check the Visible rows option.
Kutools for Excel - Includes more than 300 handy tools for Excel. Full feature free trial 30-day, no credit card required! Get It Now
3. Click the Ok button.
Then a dialog box will come out and show you how many rows have been deleted. Just click the OK button to close it.
4. Now all visible rows are removed but hidden rows have not come out yet. Please click the Data > Filter to disable the filter.
Now the original filter is reversed, and all filtered/hidden rows are displaying as below screenshot shown:
Demo: reverse (delete) filtered rows in Excel
The Best Office Productivity Tools
Kutools for Excel Solves Most of Your Problems, and Increases Your Productivity by 80%
- Reuse: Quickly insert complex formulas, charts and anything that you have used before; Encrypt Cells with password; Create Mailing List and send emails...
- Super Formula Bar (easily edit multiple lines of text and formula); Reading Layout (easily read and edit large numbers of cells); Paste to Filtered Range...
- Merge Cells/Rows/Columns without losing Data; Split Cells Content; Combine Duplicate Rows/Columns... Prevent Duplicate Cells; Compare Ranges...
- Select Duplicate or Unique Rows; Select Blank Rows (all cells are empty); Super Find and Fuzzy Find in Many Workbooks; Random Select...
- Exact Copy Multiple Cells without changing formula reference; Auto Create References to Multiple Sheets; Insert Bullets, Check Boxes and more...
- Extract Text, Add Text, Remove by Position, Remove Space; Create and Print Paging Subtotals; Convert Between Cells Content and Comments...
- Super Filter (save and apply filter schemes to other sheets); Advanced Sort by month/week/day, frequency and more; Special Filter by bold, italic...
- Combine Workbooks and WorkSheets; Merge Tables based on key columns; Split Data into Multiple Sheets; Batch Convert xls, xlsx and PDF...
- More than 300 powerful features. Supports Office / Excel 2007-2021 and 365. Supports all languages. Easy deploying in your enterprise or organization. Full features 30-day free trial. 60-day money back guarantee.
Office Tab Brings Tabbed interface to Office, and Make Your Work Much Easier
- Enable tabbed editing and reading in Word, Excel, PowerPoint, Publisher, Access, Visio and Project.
- Open and create multiple documents in new tabs of the same window, rather than in new windows.
- Increases your productivity by 50%, and reduces hundreds of mouse clicks for you every day!
