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How to count rows until a certain sum value is reached in Excel?

Author: Sun Last Modified: 2020-08-19

For instance, there is a range of data, column A includes product number, and column B contains order amount, and you have a certain value such as 80, which is the total of first nth numbers in Order, how can you count how many rows are involved to sum up to 80 as below screenshot shown?
doc count until sum reach 1

Count rows until a certain summed value is reached with formula


arrow blue right bubble Count rows until a certain summed value is reached with formula

To count the number of rows which are used to sum up to a certain matched value, you can apply a formula.

Select a blank cell, E2 for instance, and enter this formula =MATCH(D2,SUBTOTAL(9,OFFSET(B2,,,ROW(B2:B17)-ROW(B2))),1), press Shift + Ctrl + Enter key to get to the correct result. See screenshot:
doc count until sum reach 2

Tip: In this formula, D2 is the certain value you want to reach by summing, B2:B17 is the values range you sum from, you can change them as you need.

If you want to exclude the header row, you can use this formula =MATCH(D2,SUBTOTAL(9,INDIRECT("$B$1"&":"&ADDRESS(ROW($B$1:$B$17),COLUMN($B$1)))), and press the  Shift +Ctrl + Enter keys simultaneously.

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Comments (8)
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This comment was minimized by the moderator on the site
Hi, how would the formula be if instead of D2 I want it to be an established range of data?
This comment was minimized by the moderator on the site
MATCH(D2,SUBTOTAL(9,OFFSET(B2,,,ROW(B2:B17)-ROW(B2))),1)this formula is not working on google sheets any info about that
This comment was minimized by the moderator on the site
Hi, Suresh, above formula only work in Microsoft Excel, if you want to count rows until a target sum reach in google sheet, you need a helper column, and the COUNTIF function. Specific operations as below screenshot shown. Please let me know if this help you.
This comment was minimized by the moderator on the site
hi , what can be the formula but to count columns?
This comment was minimized by the moderator on the site
Hello, Diane, just change ROW to COLUMN in the formula like =MATCH(A2,SUBTOTAL(9,OFFSET(A1,,,COLUMN(A1:E1)-COLUMN(B2))),1). See screenshot:
This comment was minimized by the moderator on the site
This doesn't work - I think it's because subtotal only works vertically?
This comment was minimized by the moderator on the site
After reading this solution, I started reading about array formulas. Very interesting and useful. With respect to this solution, it solves a very challenging aspect of material stockpile size and composition tracking. Can you help me with one little change...I want the position in the list of the total going from the bottom of the list up vs top down in your example. I've tried a few things but not cracked it yet, mainly due to not fully understanding the formula syntax yet. Any suggestions? Particularly interested in the exclude header version, or a version that does not include any header consideration since I wish to calculate this fresh on each row (i.e. day.)
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Never mind. I figured out a simple, non array way to do what I wanted to do.
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