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How to count number of instances if string length is greater than X in Excel?

Author: Sun Last Modified: 2020-07-22
doc count by length 7
In Excel, you can count the number of a character or word appears in a range, but have you ever tried to count the number of instances if string length is greater than x characters as below screenshot shown?
Countif string length greater than X with formula
Sort strings by length with Kutools for Excel

arrow blue right bubble Countif string length greater than X with formula

Here I introduce some formulas to help you quickly count strings if the length is greater than a specific length.

Select a blank cell, and type this formula =COUNTIF(A1:A20,REPT("?",B1)&"*"), and press Enter key.
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In this formula, A1:A20 is the range you want to count from, and B1 is the cell with the specified character length you want to count based on, in this case, I count the cell which length is greater than 9, so in B1, type 10( 9+1) ,  you can change them as you need.

Tip: You also can use this formula =SUMPRODUCT(--(LEN(A1:A20)>B1)) to count, in B1, type the specific lenght you want to use, for example, count length greater than 9, type 9 in B1.

arrow blue right bubble Sort strings by length with Kutools for Excel

In this section, I will introduce a trick on sorting strings by length, if you are interesting in this operation, you can move on.

Kutools for Excel, with more than 300 handy functions, makes your jobs more easier. 

After free installing Kutools for Excel, please do as below:

To sort strings by length, you can use a handy and powerful add in – Kutools for Excel’s Advanced Sort function, please do as below steps:

1. Select the data range you want to sort by length, and click Kutools Plus > SortAdvanced Sort. See screenshot:
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2. In the Advanced Sort dialog, select the column header you want to sort, and choose Text length from Sort On list, and specify the order you need in next Order list. See screenshot:
doc count by length 4

3. Click Ok. And the range has been sorted by text length of Order ID column. See screenshot:
doc count by length 5

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Out of a sample of 10,000, I needed to find the items that were greater than 13 in length (some cells are text, others are numbers):

I used your formula COUNTIF(B2:10001,REPT("?",C1)&"*"), with C1 = 13. This returned 45

To confirm these results, I used D2 = LEN(B2) and filled that down. I then put on an auto-filter and selected all of the values > 13 manually. The bottom of the sheet showed 38 rows had been selected, not 45!

I then used the formula SUMPRODUCT(--(LEN(B2:B10001)>C1)) and it returned 38.

I use Kutools a lot and am very happy with it (just didn't have it on this computer), however, I am curious about this. Why should your formula have worked? Can you break it down a little further for me?
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