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How to list all matched instances of a value in Excel?

As the left screenshot shown, you need to find and list all match instances of value “Linda” in the table. How to achieve it? Please try the methods in this article.

List all matched instances of a value with array formula

List first matched instance of a value with Kutools for Excel

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arrow blue right bubble List all matched instances of a value with array formula


With the following array formula, you can easily list all match instances of a value in a certain table in Excel. Please do as follows.

1. Select a blank cell for placing the first matched instance, then enter formula =INDEX($B$2:$B$11, SMALL(IF($D$2=$A$2:$A$11, ROW($A$2:$A$11)-ROW($A$2)+1), ROW(1:1))) into the Formula Bar, and then press the Ctrl + Shift + Enter keys simultaneously. See screenshot:

Note: In the formula, B2:B11 is the range which the matched instances locate in. A2:A11 is the range contains the certain value you will list all instances based on. And D2 contains the certain value.

2. Keep selecting the result cell, then drag the Fill Handle down to get the other matched instances.


arrow blue right bubble List first matched instance of a value with Kutools for Excel

You can easily find and list the first matched instance of a value with the Look for a value in list function of Kutools for Excel without remembering formulas. Please do as follows.

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1. Select a blank cell you will place the first matched instance, then click Kutools > Formula Helper > Look for a value in list. See screenshot:

2. In the Formula Helper dialog box, you need to:

2.1 Select the table range contains the value and matched instance you will find and list in the Table_array box;

2.2 Select the cell with the certain value you will list the first instance based on in the Look_value box;

2.3 Select the column contains the matched instance in the Column box;

2.4 click the OK button. See screenshot:

Then the first matched instance of the given value is listed in selected blank cell immediately as below screenshot shown.

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    Peter Dent · 5 months ago
    A very useful and educational formula. I am matching against a set numeric value and it works a treat. How can I use >= rather than just = (i.e. IF($D$2>=$A$2:$A$11) to perform the match so it is looking for values greater than a set value (in $D$2). I assume as it doesn't work as one of the functions in the formula is matching against specific text rather than working with numbers?
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    Jeremiah Medina · 9 months ago
    This was super useful, thanks! I'm trying to take this one step further and be able to return all match instances of a certain value while having to search through more than a single-column array. To work through this using your example, I added a second column of test scores and modified your formula to look up a given test score and return the names that match that score. I got this to work with INDEX(SMALL()) and can pull all of the names from both test columns. I've also managed to return only names with that score on Test 2 using INDEX(MATCH(INDEX(MATCH))), however this can only find the first instance in the array. What I'm really trying to do is a combination of these: return all of the names with the given array, while narrowing the search to a specific column within the array. Do you have any tips for this?
    • To post as a guest, your comment is unpublished.
      crystal · 7 months ago
      Good day,
      Would you please provide a screenshot of your spreadsheet showing what you are exactly trying to do? Thank you for your comment.
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    Ollie · 2 years ago
    Is there a similar formula that will work in google sheets?