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How to list all matched instances of a value in Excel?

As the left screenshot shown, you need to find and list all match instances of value “Linda” in the table. How to achieve it? Please try the methods in this article.

List all matched instances of a value with array formula
Easily list only the first matched instance of a value with Kutools for Excel
More tutorials for VLOOKUP...

List all matched instances of a value with array formula

With the following array formula, you can easily list all match instances of a value in a certain table in Excel. Please do as follows.

1. Select a blank cell to output the first matched instance, enter the below formula into it, and then press the Ctrl + Shift + Enter keys simultaneously. 

=INDEX($B$2:$B$11, SMALL(IF($D$2=$A$2:$A$11, ROW($A$2:$A$11)-ROW($A$2)+1), ROW(1:1)))

Note: In the formula, B2:B11 is the range which the matched instances locate in. A2:A11 is the range contains the certain value you will list all instances based on. And D2 contains the certain value.

2. Keep selecting the result cell, then drag the Fill Handle down to get the other matched instances.

Easily list only the first matched instance of a value with Kutools for Excel

You can easily find and list the first matched instance of a value with the Look for a value in list function of Kutools for Excel without remembering formulas. Please do as follows.

Before applying Kutools for Excel, please download and install it firstly.

1. Select a blank cell you will place the first matched instance, then click Kutools > Formula Helper > Formula Helper. 

2. In the Formulas Helper dialog box, you need to:

2.1 Find and select Look for a value in list option in the Choose a formula box;
Tips: You can check the Filter box, enter the keyword into the textbox to quickly filter the formula you need.
2.2 In the Table_array box, select the table range which contains both the specific value column and matched instances column;
2.3 In the Look_value box, select the cell with the specific value you will list the first instance based on;
2.4 In the Column box, select the column contains the matched instance. Or just enter the column number into it;
Tips: The column number is based on the selected number of columns, if you select four columns, and this is the 3rd column, you need to enter number 3 into the Column box.
2.5 click the OK button. 

Then the first matched instance of the given value is listed as below screenshot shown.

  If you want to have a free trial (30-day) of this utility, please click to download it, and then go to apply the operation according above steps.

related articles

Vlookup values across multiple worksheets
You can apply the vlookup function to return the matching values in a table of a worksheet. However, if you need to vlookup value across multiple worksheets, how can you do? This article provides detailed steps to help you easily solve the problem.

Vlookup and return matched values in multiple columns
Normally, applying the Vlookup function can only return the matched value from one column. Sometimes, you may need to extract matched values from multiple columns based on the criteria. Here is the solution for you.

Vlookup to return multiple values in one cell
Normally, when applying the VLOOKUP function, if there are multiple values that match the criteria, you can only get the result of the first one. If you want to return all matched results and display them all in a single cell, how can you achieve?

Vlookup and return entire row of a matched value
Normally, using the vlookup function can only return a result from a certain column in the same row. This article is going to show you how to return the whole row of data based on specific criteria.

Backwards Vlookup or in reverse order
In general, the VLOOKUP function searches values from left to right in the array table, and it requires the lookup value must stay in the left side of target value. But, sometimes you may know the target value and want to find out the lookup value in reverse. Therefore, you need to vlookup backwards in Excel. There are several ways in this article to deal with this problem easily!

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Comments (15)
Rated 5 out of 5 · 1 ratings
Brandon Beastall04
Brandon Beastall04
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Is there a way to make it totla up the values it find and just put it in the first box?
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crystal
crystal     Brandon Beastall04
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Hi Bramdon,

To total up all matched values, the following formula can help. Or you can take a look at this tutorial: vlookup and sum matches in rows or columns in Excel
=SUMPRODUCT((A2:A7=A10)*B2:F7)
https://www.extendoffice.com/images/stories/doc-excel/doc-vlookup-and-sum/doc-vlookup-sum-sumif4.png
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Steven Waddleton
Steven Waddleton
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Is there a way to stop this formula returning duplicate values

Thanks
Steven
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crystal
crystal     Steven Waddleton
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Hi Steven Waddleton,
The following two formulas can do you a favor.
Array formula in E2:
=INDEX($B$2:$B$11,MATCH(0,COUNTIF($E$1:E1,$B$2:$B$11)+($A$2:$A$11<>$D$2),0)) + Ctrl + Shift + Enter
Formula in E2:
=LOOKUP(2, 1/((COUNTIF($F$1:F1,$B$2:$B$11)=0)*($D$2=$A$2:$A$11)), $B$2:$B$11)
In the formulas, E1 is the cell above the result cell.
https://www.extendoffice.com/images/stories/comments/comment-picture-zxm/instance-no-duplicates.png
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Paolo Cavalli
Paolo Cavalli
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WOW! Worked perfectly, thanks a ton! Awesome formula.
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Rated 5 out of 5
Ton
Ton
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Nice formula. In testing it I get #NUMBER! when I clear cells A9:B11. How to change the formula to prevent getting this error? I wonder, because I want to use this formula for a list of events on a certain date and on date 1 there are 40 events, on day 2 it are 10 events etc. I could create an indexed list for perhaps 100 rows, but it looks very strange when for date 2 the first 10 rows show events and the other 90 rows show #NUMBER!. It would be okay for me if it gave "-" as a result instead of #NUMBER!
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Dev
Dev
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Fantastic. Thank you so much. Very helpful for my work.
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Gandhi, Shreepad
Gandhi, Shreepad
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Amazing. The formula worked for me exactly the way I was looking for. Hats off. Thanks a ton
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ChiTriGuy
ChiTriGuy
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Question, I have a sheet laid out opposite of this where "Linda" would be the column header I would like to flag on and the value "90" or 89" I would like to return. Would I change the row function to a column function?
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Luke
Luke
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How would I use this formula but instead of filling down I could fill across but the formula would continue moving down as I fill across (ie. the formula changes from ROW(1:1) to ROW(2:2)
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crystal
crystal     Luke
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Hi Luke,The below array formula can do you a favor. Note: After entering the formula, please press the Ctrl + Shift + Enter key to apply it. And then drag its Fill Handle right across the cells you need. =INDEX($B$2:$B$11, SMALL(IF($D$2=$A$2:$A$11, ROW($A$2:$A$11)-ROW($A$2)+1), COLUMN(A1)))
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Reggie100
Reggie100
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A very useful and educational formula. I am matching against a set numeric value and it works a treat. How can I use >= rather than just = (i.e. IF($D$2>=$A$2:$A$11) to perform the match so it is looking for values greater than a set value (in $D$2). I assume as it doesn't work as one of the functions in the formula is matching against specific text rather than working with numbers?
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jmedina202
jmedina202
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This was super useful, thanks! I'm trying to take this one step further and be able to return all match instances of a certain value while having to search through more than a single-column array. To work through this using your example, I added a second column of test scores and modified your formula to look up a given test score and return the names that match that score. I got this to work with INDEX(SMALL()) and can pull all of the names from both test columns. I've also managed to return only names with that score on Test 2 using INDEX(MATCH(INDEX(MATCH))), however this can only find the first instance in the array. What I'm really trying to do is a combination of these: return all of the names with the given array, while narrowing the search to a specific column within the array. Do you have any tips for this?
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crystal
crystal     jmedina202
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Good day,
Would you please provide a screenshot of your spreadsheet showing what you are exactly trying to do? Thank you for your comment.
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