How to list all matched instances of a value in Excel?

As the left screenshot shown, you need to find and list all match instances of value “Linda” in the table. How to achieve it? Please try the methods in this article.

List all matched instances of a value with array formula
Easily list only the first matched instance of a value with Kutools for Excel

More tutorials for VLOOKUP...


List all matched instances of a value with array formula

With the following array formula, you can easily list all match instances of a value in a certain table in Excel. Please do as follows.

1. Select a blank cell to output the first matched instance, enter the below formula into it, and then press the Ctrl + Shift + Enter keys simultaneously. 

=INDEX($B$2:$B$11, SMALL(IF($D$2=$A$2:$A$11, ROW($A$2:$A$11)-ROW($A$2)+1), ROW(1:1)))

Note: In the formula, B2:B11 is the range which the matched instances locate in. A2:A11 is the range contains the certain value you will list all instances based on. And D2 contains the certain value.

2. Keep selecting the result cell, then drag the Fill Handle down to get the other matched instances.


Easily list only the first matched instance of a value with Kutools for Excel

You can easily find and list the first matched instance of a value with the Look for a value in list function of Kutools for Excel without remembering formulas. Please do as follows.

Before applying Kutools for Excel, please download and install it firstly.

1. Select a blank cell you will place the first matched instance, then click Kutools > Formula Helper > Formula Helper

2. In the Formulas Helper dialog box, you need to:

2.1 Find and select Look for a value in list option in the Choose a formula box;
Tips: You can check the Filter box, enter the keyword into the textbox to quickly filter the formula you need.
2.2 In the Table_array box, select the table range which contains both the specific value column and matched instances column;
2.3 In the Look_value box, select the cell with the specific value you will list the first instance based on;
2.4 In the Column box, select the column contains the matched instance. Or just enter the column number into it;
Tips: The column number is based on the selected number of columns, if you select four columns, and this is the 3rd column, you need to enter number 3 into the Column box.
2.5 click the OK button. 

Then the first matched instance of the given value is listed as below screenshot shown.

  If you want to have a free trial ( 30-day) of this utility, please click to download it, and then go to apply the operation according above steps.


related articles

Vlookup values across multiple worksheets
You can apply the vlookup function to return the matching values in a table of a worksheet. However, if you need to vlookup value across multiple worksheets, how can you do? This article provides detailed steps to help you easily solve the problem.

Vlookup and return matched values in multiple columns
Normally, applying the Vlookup function can only return the matched value from one column. Sometimes, you may need to extract matched values from multiple columns based on the criteria. Here is the solution for you.

Vlookup to return multiple values in one cell
Normally, when applying the VLOOKUP function, if there are multiple values that match the criteria, you can only get the result of the first one. If you want to return all matched results and display them all in a single cell, how can you achieve?

Vlookup and return entire row of a matched value
Normally, using the vlookup function can only return a result from a certain column in the same row. This article is going to show you how to return the whole row of data based on specific criteria.

Backwards Vlookup or in reverse order
In general, the VLOOKUP function searches values from left to right in the array table, and it requires the lookup value must stay in the left side of target value. But, sometimes you may know the target value and want to find out the lookup value in reverse. Therefore, you need to vlookup backwards in Excel. There are several ways in this article to deal with this problem easily!

More tutorials for VLOOKUP...


The Best Office Productivity Tools

Kutools for Excel Solves Most of Your Problems, and Increases Your Productivity by 80%

  • Reuse: Quickly insert complex formulas, charts and anything that you have used before; Encrypt Cells with password; Create Mailing List and send emails...
  • Super Formula Bar (easily edit multiple lines of text and formula); Reading Layout (easily read and edit large numbers of cells); Paste to Filtered Range...
  • Merge Cells/Rows/Columns without losing Data; Split Cells Content; Combine Duplicate Rows/Columns... Prevent Duplicate Cells; Compare Ranges...
  • Select Duplicate or Unique Rows; Select Blank Rows (all cells are empty); Super Find and Fuzzy Find in Many Workbooks; Random Select...
  • Exact Copy Multiple Cells without changing formula reference; Auto Create References to Multiple Sheets; Insert Bullets, Check Boxes and more...
  • Extract Text, Add Text, Remove by Position, Remove Space; Create and Print Paging Subtotals; Convert Between Cells Content and Comments...
  • Super Filter (save and apply filter schemes to other sheets); Advanced Sort by month/week/day, frequency and more; Special Filter by bold, italic...
  • Combine Workbooks and WorkSheets; Merge Tables based on key columns; Split Data into Multiple Sheets; Batch Convert xls, xlsx and PDF...
  • More than 300 powerful features. Supports Office/Excel 2007-2019 and 365. Supports all languages. Easy deploying in your enterprise or organization. Full features 30-day free trial. 60-day money back guarantee.
kte tab 201905

Office Tab Brings Tabbed interface to Office, and Make Your Work Much Easier

  • Enable tabbed editing and reading in Word, Excel, PowerPoint, Publisher, Access, Visio and Project.
  • Open and create multiple documents in new tabs of the same window, rather than in new windows.
  • Increases your productivity by 50%, and reduces hundreds of mouse clicks for you every day!
officetab bottom
Say something here...
symbols left.
You are guest ( Sign Up? )
or post as a guest, but your post won't be published automatically.
Loading comment... The comment will be refreshed after 00:00.
  • To post as a guest, your comment is unpublished.
    ChiTriGuy · 3 days ago
    Question, I have a sheet laid out opposite of this where "Linda" would be the column header I would like to flag on and the value "90" or 89" I would like to return. Would I change the row function to a column function?
  • To post as a guest, your comment is unpublished.
    Luke · 1 months ago
    How would I use this formula but instead of filling down I could fill across but the formula would continue moving down as I fill across (ie. the formula changes from ROW(1:1) to ROW(2:2)
    • To post as a guest, your comment is unpublished.
      crystal · 21 days ago
      Hi Luke,
      The below array formula can do you a favor.
      Note: After entering the formula, please press the Ctrl + Shift + Enter key to apply it. And then drag its Fill Handle right across the cells you need.
      =INDEX($B$2:$B$11, SMALL(IF($D$2=$A$2:$A$11, ROW($A$2:$A$11)-ROW($A$2)+1), COLUMN(A1)))
  • To post as a guest, your comment is unpublished.
    Reggie100 · 1 years ago
    A very useful and educational formula. I am matching against a set numeric value and it works a treat. How can I use >= rather than just = (i.e. IF($D$2>=$A$2:$A$11) to perform the match so it is looking for values greater than a set value (in $D$2). I assume as it doesn't work as one of the functions in the formula is matching against specific text rather than working with numbers?
  • To post as a guest, your comment is unpublished.
    jmedina202 · 1 years ago
    This was super useful, thanks! I'm trying to take this one step further and be able to return all match instances of a certain value while having to search through more than a single-column array. To work through this using your example, I added a second column of test scores and modified your formula to look up a given test score and return the names that match that score. I got this to work with INDEX(SMALL()) and can pull all of the names from both test columns. I've also managed to return only names with that score on Test 2 using INDEX(MATCH(INDEX(MATCH))), however this can only find the first instance in the array. What I'm really trying to do is a combination of these: return all of the names with the given array, while narrowing the search to a specific column within the array. Do you have any tips for this?
    • To post as a guest, your comment is unpublished.
      crystal · 1 years ago
      Good day,
      Would you please provide a screenshot of your spreadsheet showing what you are exactly trying to do? Thank you for your comment.
  • To post as a guest, your comment is unpublished.
    Ollie · 3 years ago
    Is there a similar formula that will work in google sheets?