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How to add trailing spaces to text in Excel?

Author Sun Last modified

When we copy the cell values from a sheet to a notepad, the contents may be placed untidily as the cell values are in different length as below screenshot shown. In this case, we can add trailing space to each cell value to keep them in the same length for neat and tidy look.
A screenshot showing uneven cell values when copied to a Notepad in Excel

Add trailing spaces to text with formula

arrow blue right bubble Add trailing spaces to text with formula

To keep the value in a same length for looking tidily, you can add trailing space to each of them.

Select a blank cell, and type this formula =LEFT(A1 & REPT(" ",10),10), drag fill handle to over the cells which need this formula. See screenshot:
A screenshot showing the formula used to add trailing spaces to text in Excel

Now each cell value has been in the same text length, and when you copy them to a notepad, it list neatly and tidily. See screenshot:
A screenshot showing aligned cell values with trailing spaces when copied to Notepad

Note: in the formula, A1 is the cell you want to add trailing spaces, 10 indicates to specify the length of the value as 10 characters, you can change them as you need.

Tip. If you want to quickly export range cells to a sparate text file or other format file, please try to use the Kutools for Excel’s Export Range to File as shown in the following screenshot.

A screenshot of the Kutools for Excel feature to export a range to a file

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