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How to concatenate only visible cells in Excel?

Author Xiaoyang Last modified

If you have a list of filtered data, now, you just need to concatenate only the visible cells and ignore the hidden cells to get the following combined result. How could you finish this task quickly and easily in Excel?

A screenshot of filtered data in Excel, showing visible cells to be concatenated

Concatenate only visible cell values into one cell with VBA code

arrow blue right bubble Concatenate only visible cell values into one cell with VBA code

You can create a User Defined Function to solve this job, please do with the following steps:

1. Hold down the ALT + F11 keys to open the Microsoft Visual Basic for Applications window.

2. Click Insert > Module, and paste the following code in the Module Window.

VBA code: Concatenate only visible cell values:

Private Function ConcatenateVisible(xRg As Variant, sptChar As String)
'Updateby Extendoffice
    Dim rg As Range
    For Each rg In xRg
        If (rg.EntireRow.Hidden = False) And (rg.EntireColumn.Hidden = False) Then
            ConcatenateVisible = ConcatenateVisible & rg.Value & sptChar
        End If
    Next
    ConcatenateVisible = Left(ConcatenateVisible, Len(ConcatenateVisible) - Len(sptChar))
End Function

3. Then save and close this code, go back to the worksheet, and enter this formula: =concatenatevisible(B2:B10,"-") (B2:B10 is the filtered data range you want to combine, “-” is the separator to separate the combined values, you can change them to your need.) into a blank cell where you want to locate the combined result, and then press Enter key to get the result. See screenshot:

A screenshot showing the formula in Excel to concatenate only visible cells with a separator

Note: With this User Defined Function, the combined result will be changed with your filtered data dynamically, for example, if you filter the Product of KTO, your combined result will be changed to the new filtered data. See screenshot:

A screenshot showing updated concatenated results based on newly filtered data in Excel

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