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How to sum based on column and row criteria in Excel? 

Author: Xiaoyang Last Modified: 2020-11-18

I have a range of data which contains row and column headers, now, I want to take a sum of the cells that meet both column and row header criteria. For example, to sum the cells which column criteria is Tom and the row criteria is Feb as following screenshot shown. This article, I will talk about some useful formulas to solve it.

doc sum column row criteria 1

Sum cells based on column and row criteria with formulas


arrow blue right bubble Sum cells based on column and row criteria with formulas

Here, you can apply the following formulas to sum the cells based on both the column and row criteria, please do as this:

Enter any one of the below formulas into a blank cell where you want to output the result:

=SUMPRODUCT((A2:A7="Tom")*(B1:J1="Feb")*(B2:J7))

=SUM(IF(B1:J1="Feb",IF(A2:A7="Tom",B2:J7)))

And then press Shift + Ctrl + Enter keys together to get the result, see screenshot:

doc sum column row criteria 2

Note: In the above formulas: Tom and Feb are the column and row criteria that based on, A2:A7, B1:J1 are the column headers and row headers contain the criteria, B2:J7 is the data range that you want to sum.

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Comments (17)
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This comment was minimized by the moderator on the site
Brilliant!

The function =SUM(IF(B1:J1="Feb",IF(A2:A7="Tom",B2:J7))) is a great X & Y summation tool.
I would not have thought this logic out on my own.
In fact i took me a minute to deconstruction the operations.

Thank you
This comment was minimized by the moderator on the site
My data that I am trying to retrieve is in a table. Would this impact the result at all? I have:

=SUM(IF('[Primary Controller Active Project Database (KC notes)1.xlsx]Active Project Tracking'!$B2:$B66=X2,IF('[Primary Controller Active Project Database (KC notes)1.xlsx]Active Project Tracking'!$A1:$AV1=AH10,'[Primary Controller Active Project Database (KC notes)1.xlsx]Active Project Tracking'!$H$2:$AV$66)))

So I think the equivalent would be if you did your information above, but in a table in a different workbook. Thoughts?
This comment was minimized by the moderator on the site
If there were negatives in the matrix and you only wanted to include the positives, what would you do?ย 
I tried to do something like this:

=SUMPRODUCT((Column = Criteria)* ( Row = Criteria) * (second column = Criteria) * (Matrix) * (Matrix >0))

This comment was minimized by the moderator on the site
Is there a way to do this but instead of writing "Tom" & "Feb" in the formula, you are able to reference the criteria cells e.g.A11 & A12?
This comment was minimized by the moderator on the site
Hello, Rianna,Yest, as you said, you can use the cell references to replace the text in the formula, such as:
=SUMPRODUCT((A2:A7=A2)*(B1:J1=C1)*(B2:J7))
=SUM(IF(B1:J1=C1,IF(A2:A7=A2,B2:J7)))
This comment was minimized by the moderator on the site
In the above example which formula should I use if I wanted calculate the sum of the amounts earned by Tom Ruby & Nicol in March?
This comment was minimized by the moderator on the site
Hello, Nabar,To get the result you want, please apply the below formula:=SUMPRODUCT(((A2:A7="Tom")+(A2:A7="Nicol")+(A2:A7="Ruby"))*(B1:J1="Mar")*(B2:J7))
Please try, hope it can help you!
This comment was minimized by the moderator on the site
Hello Skyyang,
Thank you for your response. I tried the formula you suggested but I am not getting the right answer. Probably I wasn't able to put my query correctly. Let me try again I have a spreadsheet with data with daily calculation, I have numbered the first row 1,2,3,4.....132. 2nd, 3rd 4th &5th rows has table headings. The first column has line no's numbered 1, 2,3,.....3005 starting from row 6,range B6:EF3005 has data filled in on everyday basis. In second sheet i have a table in which I want to apply a formula which will look up two line numbers fed in two different rows and calculate the sum from the range B6: EF3005 from the data spreadsheet between the two line numbers from a certain column viz sum of values in column 15 between rows (line No's) 50 & 85.
This comment was minimized by the moderator on the site
Is there a way to make this work with wildcard characters? I'd like to use it on everything starting with certain characters, but with (a fixed number of) undefined characters at the end, i.e. =SUM(IF(B1:J1="Fe*",IF(A2:A7="To*",B2:J7)))
This comment was minimized by the moderator on the site
Should anyone have the same question, this is how I solved it (in Google Sheets, not tested in Excel):

=ArrayFormula(SUM(IF(regexmatch(O5:W5,"^Fe."),IF(regexmatch(N6:N11,"^To."),O6:W11))))

Note that the IF function does not support wildcard characters and that for regexmatch the wildcards are different and can be found here: https://github.com/google/re2/blob/master/doc/syntax.txt
In this particular instance, I used ^ to indicate that Fe & Tom occur at the beginning of text and . to allow for any following character (* would mean zero or more of the previous character, e.g. Fe* would only look for instances with 1 or more "e"s after F)
This comment was minimized by the moderator on the site
I tried to create a formula to calculate if the D12 is blank, it will calculate from K12 to AH12 but it seems this part ' regexmatch(D12,"")' is not working
ArrayFormula(SUM(IF(regexmatch(D12,""),K12:AH12)))
This comment was minimized by the moderator on the site
Thank you so much! You made my day!! @TeSageDS
This comment was minimized by the moderator on the site
how would you do this same formula if you wanted to sum both Feb and March together? please help! thanks

=SUMPRODUCT((A2:A7="Tom")*(B1:J1="Feb")*(B2:J7))
This comment was minimized by the moderator on the site
Hello,Angela,
To solve your problem, you just need to apply the below formula, please try it.

=SUMPRODUCT((A2:A7="Tom")*((B1:J1="Feb")+(B1:J1="Mar"))*(B2:J7)).

Hope it can help you!
This comment was minimized by the moderator on the site
Brilliant
This comment was minimized by the moderator on the site
Worth pointing out that of the two formulas provided above you do not need to enter the SUMPRODUCT formula with Ctrl + Shift + Enter. It will work perfectly well without it.
This comment was minimized by the moderator on the site
Awesome, this is the one what i was looking for. thanks for the help
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