Note: The other languages of the website are Google-translated. Back to English
Log in  \/ 
x
or
x
Register  \/ 
x

or

How to sum based on column and row criteria in Excel? 

I have a range of data which contains row and column headers, now, I want to take a sum of the cells that meet both column and row header criteria. For example, to sum the cells which column criteria is Tom and the row criteria is Feb as following screenshot shown. This article, I will talk about some useful formulas to solve it.

doc sum column row criteria 1

Sum cells based on column and row criteria with formulas


arrow blue right bubble Sum cells based on column and row criteria with formulas

Here, you can apply the following formulas to sum the cells based on both the column and row criteria, please do as this:

Enter any one of the below formulas into a blank cell where you want to output the result:

=SUMPRODUCT((A2:A7="Tom")*(B1:J1="Feb")*(B2:J7))

=SUM(IF(B1:J1="Feb",IF(A2:A7="Tom",B2:J7)))

And then press Shift + Ctrl + Enter keys together to get the result, see screenshot:

doc sum column row criteria 2

Note: In the above formulas: Tom and Feb are the column and row criteria that based on, A2:A7, B1:J1 are the column headers and row headers contain the criteria, B2:J7 is the data range that you want to sum.


The Best Office Productivity Tools

Kutools for Excel Solves Most of Your Problems, and Increases Your Productivity by 80%

  • Reuse: Quickly insert complex formulas, charts and anything that you have used before; Encrypt Cells with password; Create Mailing List and send emails...
  • Super Formula Bar (easily edit multiple lines of text and formula); Reading Layout (easily read and edit large numbers of cells); Paste to Filtered Range...
  • Merge Cells/Rows/Columns without losing Data; Split Cells Content; Combine Duplicate Rows/Columns... Prevent Duplicate Cells; Compare Ranges...
  • Select Duplicate or Unique Rows; Select Blank Rows (all cells are empty); Super Find and Fuzzy Find in Many Workbooks; Random Select...
  • Exact Copy Multiple Cells without changing formula reference; Auto Create References to Multiple Sheets; Insert Bullets, Check Boxes and more...
  • Extract Text, Add Text, Remove by Position, Remove Space; Create and Print Paging Subtotals; Convert Between Cells Content and Comments...
  • Super Filter (save and apply filter schemes to other sheets); Advanced Sort by month/week/day, frequency and more; Special Filter by bold, italic...
  • Combine Workbooks and WorkSheets; Merge Tables based on key columns; Split Data into Multiple Sheets; Batch Convert xls, xlsx and PDF...
  • More than 300 powerful features. Supports Office/Excel 2007-2019 and 365. Supports all languages. Easy deploying in your enterprise or organization. Full features 30-day free trial. 60-day money back guarantee.
kte tab 201905

Office Tab Brings Tabbed interface to Office, and Make Your Work Much Easier

  • Enable tabbed editing and reading in Word, Excel, PowerPoint, Publisher, Access, Visio and Project.
  • Open and create multiple documents in new tabs of the same window, rather than in new windows.
  • Increases your productivity by 50%, and reduces hundreds of mouse clicks for you every day!
officetab bottom
Say something here...
symbols left.
You are guest
or post as a guest, but your post won't be published automatically.
Loading comment... The comment will be refreshed after 00:00.
  • To post as a guest, your comment is unpublished.
    Y · 3 months ago
    If there were negatives in the matrix and you only wanted to include the positives, what would you do? 
    I tried to do something like this:

    =SUMPRODUCT((Column = Criteria)* ( Row = Criteria) * (second column = Criteria) * (Matrix) * (Matrix >0))

  • To post as a guest, your comment is unpublished.
    Rianna · 10 months ago
    Is there a way to do this but instead of writing "Tom" & "Feb" in the formula, you are able to reference the criteria cells e.g.A11 & A12?
    • To post as a guest, your comment is unpublished.
      skyyang · 10 months ago
      Hello, Rianna,
      Yest, as you said, you can use the cell references to replace the text in the formula, such as:

      =SUMPRODUCT((A2:A7=A2)*(B1:J1=C1)*(B2:J7))
      =SUM(IF(B1:J1=C1,IF(A2:A7=A2,B2:J7)))
  • To post as a guest, your comment is unpublished.
    Bilwaraj Nabar · 1 years ago
    In the above example which formula should I use if I wanted calculate the sum of the amounts earned by Tom Ruby & Nicol in March?
    • To post as a guest, your comment is unpublished.
      skyyang · 1 years ago
      Hello, Nabar,
      To get the result you want, please apply the below formula:
      =SUMPRODUCT(((A2:A7="Tom")+(A2:A7="Nicol")+(A2:A7="Ruby"))*(B1:J1="Mar")*(B2:J7))
      Please try, hope it can help you!

      • To post as a guest, your comment is unpublished.
        Bilwaraj Nabar · 1 years ago
        Hello Skyyang,

        Thank you for your response. I tried the formula you suggested but I am not getting the right answer. Probably I wasn't able to put my query correctly. Let me try again
        I have a spreadsheet with data with daily calculation, I have numbered the first row 1,2,3,4.....132. 2nd, 3rd 4th &5th rows has table headings. The first column has line no's numbered 1, 2,3,.....3005 starting from row 6,range B6:EF3005 has data filled in on everyday basis. In second sheet i have a table in which I want to apply a formula which will look up two line numbers fed in two different rows and calculate the sum from the range B6: EF3005 from the data spreadsheet between the two line numbers from a certain column viz sum of values in column 15 between rows (line No's) 50 & 85.
  • To post as a guest, your comment is unpublished.
    Tabby · 2 years ago
    Is there a way to make this work with wildcard characters? I'd like to use it on everything starting with certain characters, but with (a fixed number of) undefined characters at the end, i.e. =SUM(IF(B1:J1="Fe*",IF(A2:A7="To*",B2:J7)))
    • To post as a guest, your comment is unpublished.
      Tabby · 2 years ago
      Should anyone have the same question, this is how I solved it (in Google Sheets, not tested in Excel):

      =ArrayFormula(SUM(IF(regexmatch(O5:W5,"^Fe."),IF(regexmatch(N6:N11,"^To."),O6:W11))))

      Note that the IF function does not support wildcard characters and that for regexmatch the wildcards are different and can be found here: https://github.com/google/re2/blob/master/doc/syntax.txt
      In this particular instance, I used ^ to indicate that Fe & Tom occur at the beginning of text and . to allow for any following character (* would mean zero or more of the previous character, e.g. Fe* would only look for instances with 1 or more "e"s after F)
      • To post as a guest, your comment is unpublished.
        Y · 8 months ago
        I tried to create a formula to calculate if the D12 is blank, it will calculate from K12 to AH12 but it seems this part ' regexmatch(D12,"")' is not working 
        ArrayFormula(SUM(IF(regexmatch(D12,""),K12:AH12)))
      • To post as a guest, your comment is unpublished.
        TeSageDS · 8 months ago
        Thank you so much! You made my day!! @TeSageDS
  • To post as a guest, your comment is unpublished.
    Angela · 3 years ago
    how would you do this same formula if you wanted to sum both Feb and March together? please help! thanks

    =SUMPRODUCT((A2:A7="Tom")*(B1:J1="Feb")*(B2:J7))
    • To post as a guest, your comment is unpublished.
      skyyang · 3 years ago
      Hello,Angela,
      To solve your problem, you just need to apply the below formula, please try it.

      =SUMPRODUCT((A2:A7="Tom")*((B1:J1="Feb")+(B1:J1="Mar"))*(B2:J7)).

      Hope it can help you!
  • To post as a guest, your comment is unpublished.
    sebghatullah.24@gmail.com · 4 years ago
    Brilliant
  • To post as a guest, your comment is unpublished.
    BSB · 4 years ago
    Worth pointing out that of the two formulas provided above you do not need to enter the SUMPRODUCT formula with Ctrl + Shift + Enter. It will work perfectly well without it.
  • To post as a guest, your comment is unpublished.
    Swap · 4 years ago
    Awesome, this is the one what i was looking for. thanks for the help