How to sum values based on selection of drop-down list in Excel?

Supposing you have a table contains two columns (Category and Amount), and you have created a data validation drop-down list which contains all the categories. When selecting a category from the drop-down list, you want to sum up all corresponding values in Amount column. As the below screenshot shown, if you select AA from the drop down, you will get the result 10+30+80=120. How to achieve it? Methods in this article can do you a favor.

Sum values based on selection of drop-down list with formula

You can apply the following formulas to sum values based on selection of drop-down list in Excel.

1. Select a blank cell to output the result,

2. Enter the below formula into it, and then press the Enter key.

=SUMIF(A2:A10,D2,B2:B10)

From now on, the sum will be adjusted automatically based on the selection of the drop-down list.

Notes:

• 1. You can also apply the below formula to sum values based on selection of drop-down list.
=SUMPRODUCT(SUMIF(\$A\$2:\$A\$10,\$D\$2,\$B\$2:\$B\$10))
• 2. In the formula, A2:A10 is the category range, D2 is the drop-down list cell, and B2:B10 is the value range you need to sum based on the drop-down list selection. Please change them as you need.

Easily sum values based on selection of drop down list with an amazing tool

Here recommend a handy tool – the LOOKUP and Sum utility of Kutools for Excel to help you easily sum values based on drop-down list selection without applying formulas. Please do as follows.

1. Click Kutools > Super LOOKUP > LOOKUP and Sum.

2. Then a LOOKUP and Sum dialog box pops up, you need to finish the below settings:

• 2.1) In the Lookup and Sum Type section, select Lookup and sum matched values(s) in row(s) option;
• 2.2) In the Select Range section, specify the Lookup Value, Output Range as well as the Data table range;
• 2.3) In the Options section, choose the Return the sum of all matched values option;
• 2.4) Click OK.

Then a formula is created automatically in the Output cell. From now on, the sum will be adjusted automatically based on the drop-down item.

If you want to have a free trial (30-day) of this utility, please click to download it, and then go to apply the operation according above steps.

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More tutorial for drop down list...

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