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How to sum values based on selection of drop-down list in Excel?

Supposing you have a table contains two columns (Category and Amount), and you have created a data validation drop-down list which contains all the categories. When selecting a category from the drop-down list, you want to sum up all corresponding values in Amount column. As the below screenshot shown, if you select AA from the drop down, you will get the result 10+30+80=120. How to achieve it? Methods in this article can do you a favor.

Sum values based on selection of drop-down list with formula
Easily sum values based on selection of drop down list with an amazing tool

More tutorial for drop down list...


Easily sum values based on drop down item in Excel:

The LOOKUP and Sum utility of Kutools for Excel can help you easily sum values based on drop down item without applying formula.
Download the full feature 30-day free trail of Kutools for Excel now!


Sum values based on selection of drop-down list with formula

You can apply the following formulas to sum values based on selection of drop-down list in Excel.

1. Select a blank cell to output the result,

2. Enter the below formula into it, and then press the Enter key.

=SUMIF(A2:A10,D2,B2:B10)

From now on, the sum will be adjusted automatically based on the selection of the drop-down list.

Notes:

  • 1. You can also apply the below formula to sum values based on selection of drop-down list.
    =SUMPRODUCT(SUMIF($A$2:$A$10,$D$2,$B$2:$B$10))
  • 2. In the formula, A2:A10 is the category range, D2 is the drop-down list cell, and B2:B10 is the value range you need to sum based on the drop-down list selection. Please change them as you need.

Easily sum values based on selection of drop down list with an amazing tool

Here recommend a handy tool – the LOOKUP and Sum utility of Kutools for Excel to help you easily sum values based on drop-down list selection without applying formulas. Please do as follows.

1. Click Kutools > Super LOOKUP > LOOKUP and Sum. See screeshot:

2. Then a LOOKUP and Sum dialog box pops up, you need to finish the below settings:

  • 2.1) In the Lookup and Sum Type section, select Lookup and sum matched values(s) in row(s) option;
  • 2.2) In the Select Range section, specify the Lookup Value, Output Range as well as the Data table range;
  • 2.3) In the Options section, choose the Return the sum of all matched values option;
  • 2.4) Click OK.

Then a formula is created automatically in the Output cell. From now on, the sum will be adjusted automatically based on the drop-down item.


Related articles:

Autocomplete when typing in Excel drop down list
If you have a data validation drop down list with large values, you need to scroll down in the list just for finding the proper one, or type the whole word into the list box directly. If there is method for allowing to auto complete when typing the first letter in the drop down list, everything will become easier. This tutorial provides the method to solve the problem.

Create drop down list from another workbook in Excel
It is quite easy to create a data validation drop down list among worksheets within a workbook. But if the list data you need for the data validation locates in another workbook, what would you do? In this tutorial, you will learn how to create a drop fown list from another workbook in Excel in details.

Create a searchable drop down list in Excel
For a drop down list with numerous values, finding a proper one is not an easy work. Previously we have introduced a method of auto completing drop down list when enter the first letter into the drop down box. Besides the autocomplete function, you can also make the drop down list searchable for enhancing the working efficiency in finding proper values in the drop down list. For making drop down list searchable, try the method in this tutorial.

Auto populate other cells when selecting values in Excel drop down list
Let’s say you have created a drop down list based on the values in cell range B8:B14. When you selecting any value in the drop down list, you want the corresponding values in cell range C8:C14 be automatically populated in a selected cell. For solving the problem, the methods in this tutorial will do you a favor.

More tutorial for drop down list...


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  • To post as a guest, your comment is unpublished.
    Brian Remsburg · 5 months ago
    The Sum Values Based On Selection Of Drop-Down List With Formula worked perfectly for what I needed. Thanks so much for posting this on here. You saved me hours of headaches!
  • To post as a guest, your comment is unpublished.
    Srinivas · 1 years ago
    I am trying to use sumifs with set of conditions. There is a project column with sprint numbers and test cases, etc.. I created a drop down list of the project names above the cell with the formula and referred that in the Sumif condition. Now based on my dropdown selection, the total of test cases created are resulted. This works absolutely fine. Now, if I have to select the dropdown to select all projects, how do I do it. I tried creating a list item as "<>" but that is not working. Any suggestions?
    • To post as a guest, your comment is unpublished.
      Exceltard · 6 months ago
      Trying using the wild card "*" so the last or first item in your list is just the *. I am working through a similar problem and that has worked most of the time.
    • To post as a guest, your comment is unpublished.
      Scott Morrison · 1 years ago
      Did you find a way to make this work?
    • To post as a guest, your comment is unpublished.
      crystal · 1 years ago
      Hi,
      What do you mean of "to select the dropdown to select all projects"?
      Would be nice if you could provide screenshot of what you are trying to do.
      Thanks for your comment.
  • To post as a guest, your comment is unpublished.
    A · 2 years ago
    formula for 2 different categories
  • To post as a guest, your comment is unpublished.
    Dharmendra kumar · 2 years ago
    how to sum value all selected cell in sum total value ?