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How to check if a value exists in another column then sum in Excel?

Author: Sun Last Modified: 2020-05-27

In this article, I introduce the tricks on summing values based on data in another column. For example, as below screenshot shown, if the data in List 2 exists in List 1, then sum the values in column Score.
doc if value exist then sum 1

Check if a value exists in another column then sum by formula and Filter function

Check if a value exists in another column then sum by Kutools for Excel


arrow blue right bubble Check if a value exists in another column then sum by formula and Filter function

1. Select a blank cell next to the data you want to sum, and enter this formula =IF(ISERROR(VLOOKUP(C2,$A$2:$A$7, 1, FALSE)),FALSE,TRUE ), then drag autofill handle down to apply this formula to the cells, if it displays TRUE, then the corresponding data exists in another column, and if it shows FALSE, the corresponding data is not in another column.
doc if value exist then sum 2

Note: in the formula, C2 is the first cell you want to check if exist in another column, A2:A7 is the criteria list, you can change them as you need.

2. Select the formula column and click Data > Filter to add Filter icon into the column, and click the icon to select TRUE from the Filter list. See screenshot:
doc if value exist then sum 3

3. Clock OK, now only the values which exist in another column are displayed. Copy them and paste to below location. See screenshot:
doc if value exist then sum 4

4. Then you can apply =SUM(D16:D20) to sum the values. See screenshot:
doc if value exist then sum 5

Tip: If you have Kutools for Excel installed, you can apply its SUMVISIBLE function to quickly sum the filtered data only. Free trial for 60 days.

Select a blank cell, and enter this formula =SUMVISIBLE(D2:D12), press Enter to get the result.
doc if value exist then sum 6

Note: If you want to sum the values by same data, you can apply a Pivot Table to solve it:

1. After copying and pasting the filtered data, please click Insert > PivotTable to create a Pivot Table.
doc if value exist then sum 7

2. Then in the PivotTable Fields panel, please drag column you will sum based on into the ROWS field, and column you want to sum into the VALUES field. See screenshot:
doc if value exist then sum 8


arrow blue right bubble Check if a value exists in another column then sum by Kutools for Excel

If you have Kutools for Excel, the problem will be much easier with its Select Same & Different Cells utility.

Kutools for Excel, with more than 300 handy functions, makes your jobs more easier. 

After installing Kutools for Excel, please do as below:(Free Download Kutools for Excel Now!)

1. Click Kutools > Select > Select Same & Different Cells. See screenshot:
doc if value exist then sum 9

2. In the popped-out dialog, select the list that you want to check in the Find values in textbox, then select the criteria list into the According to textbox, and check Each row, Same values, and Select entire rows options successively. See screenshot:
doc if value exist then sum 10

3. Then click Ok, a dialog pops out to remind you the number of selected rows, click OK to close it. And you can view the summing result in the Status bar. See screenshot:
doc if value exist then sum 11doc if value exist then sum 12

Note: If you want to sum by same values, you can press Ctrl + C and Ctrl + V to copy and paste the selected data to another location, and click Kutools > Content > Advanced Combine Rows. See screenshot:
doc if value exist then sum 13 doc kutools select same duplicate cells 5

And set the data column as Key column, and select Sum from the Calculate drop down list for the values you want to do calculation. Click Ok, the values are summed by same data separately.
doc if value exist then sum 14 doc kutools select same duplicate cells 7

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Comments (3)
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This comment was minimized by the moderator on the site
The example you provided: In this article, I introduce the tricks on summing values based on data in another column. For example, as below screenshot shown, if the data in List 2 exists in List 1, then sum the values in column Score. Is exactly what I am needing to do but in looking through your content - I'm not seeing the formula for this? Can you please point me in the right direction? Thanks!
This comment was minimized by the moderator on the site
Hi, Mahshid Rosario, there is no a way can solve the job with formulas only. In the tutorial, the first method, it combines the formulas and Filter function to handle the job, please read details and steps.
This comment was minimized by the moderator on the site
The example you provided: In this article, I introduce the tricks on summing values based on data in another column. For example, as below screenshot shown, if the data in List 2 exists in List 1, then sum the values in column Score. Is exactly what I am needing to do but in looking through your content - I'm not seeing the formula for this? Can you please point me in the right direction? Thanks!
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