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How to quickly transpose group of rows to column in Excel?

Author: Sun Last Modified: 2020-08-20

For instance, here are some groups of rows in Excel sheet, do you have any tricks on quickly transposing these rows to columns as below screenshot shown? If you are interested in this task, this article may can give you a solution.
doc transpose group 1

Transpose group of rows to column with formulas

Transpose group of rows to column with Kutools for Excelgood idea3


Transpose group of rows to column with formulas

In Excel, to transpose some groups of rows to columns, you need to create a unique list, and then extract all matched values of each group.

1. Select a blank cell which you will place the unique list, C1, and type Unique List into it, and then go to the adjacent cell, C2, enter 1 into it, and drag auto fill handle right to fill series as below screenshot shown:
doc transpose group 2

2. Then in the cell C2, enter this formula =IFERROR(INDEX($A$1:$A$9, MATCH(0, COUNTIF($C$1:C1, $A$1:$A$9), 0)),0), and press Shift + Ctrl + Enter key, then drag fill handle down until zeros display. See screenshot:
doc transpose group 3

In the formula, A1:A9 is the group names you want to transpose values by, and C1 is the cell you enter Unique List in above step, you can change these references as you need.

3. In cell D2, enter this formula =IFERROR(INDEX($B$1:$B$9, SMALL(IF($C2=$A$1:$A$9, ROW($A$1:$A$9)-MIN(ROW($A$1:$A$9))+1, ""), D$1)),0), press Shift + Ctrl + Enter key, then drag fill handle right until zeros appear, and then drag down to apply this formula to cells you need. See screenshot:

In the formula, B1:B9 is the values of each group you want to use, C2 is the cell you apply the first formula, A1: A9 is range with the duplicate group names, D1 is the first cell of the series you created in step 1.
doc transpose group 4

Now the groups of rows have been transposed to columns.


Transpose group of rows to column with Kutools for Excel

If you want to more quickly transpose groups of rows to columns, please try Kutools for Excel’s Advanced Combine Rows utility.

Kutools for Excel, with more than 300 handy functions, makes your jobs more easier. 

After installing Kutools for Excel, please do as below:(Free Download Kutools for Excel Now!)

1. Select the range you want to transpose, click Kutools > Merge & Split > Advanced Combine Rows. See screenshot:
doc transpose group 5

2. In the popped out dialog, select the group names column and choose Primary Key, and the select the column which contains values of each group to select Combine and choose one delimiter to separate the combined rows. See screenshot:
doc transpose group 6

3. Click Ok, now the group of rows are combined to column.
doc transpose group 7

If you want to split the cell into columns, you can apply Kutools > Merge & Split > Split Cells to separate cell by delimiters.
doc transpose group 8

Tip. If you want to have a free trial of the Advanced Combine Rows and Split Cells functions, please go to free try Kutools for Excel first, and then go to apply the operation according above steps.

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Comments (3)
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This comment was minimized by the moderator on the site
The first formula does not work for me - In my spreadsheet I have a list of names sorted alphabetically of names and using the formula for the Unique List in C2 results in zeroes from the first row onwards. I have checked the references and they seem OK - show the entire names list and Column C is 1, 2, 3 or more as per the row on the column C.
This comment was minimized by the moderator on the site
The formula works for my worksheet. it works brilliantly.
This comment was minimized by the moderator on the site
Could you upload a screenshot of your data? I want to try if work.
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