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How to swap or switch text around within one cell in Excel?

Author: Siluvia Last Modified: 2020-06-18

In many cases, you may need to swap text around in a single cell for some purposes. For example, a cell contains a name Smith John, you need to swap the texts inside the cell to change the name to John Smith. This article lists some methods to solve this problem.

Swap or switch text around within one cell by using formula
Swap or switch text around within one cell by using VBA code
Easily swap or switch text around within one cell by Kutools for Excel


Swap or switch text around within one cell by using formula

The below formula can help you to swap texts around within one cell in Excel. Please do as follows.

1. Select a blank cell to locate the swapped data, enter formula into the Formula Bar, and then press the Enter key. See screenshot:

=RIGHT(A2,LEN(A2)-FIND(" ",A2)) & " " & LEFT(A2,FIND(" ",A2)-1)

2. Select the result cell, then drag the Fill Handle down to get the rest results as below screenshot shown.

Then you can see the first name and last name are swapped in specified cells.

Note: This method can only swap two texts within one cell which are separated by space.


Easily swap or switch text around within one cell in Excel:

The Reverse Text utility of Kutools for Excel can help you to easily swap text around within one cell by certain separator in Excel as the below demo shown.
Download and try it now! (30-day free trail)


Swap or switch text around within one cell by using VBA code

As above example shown, you can also run the following VBA script to swap or switch text around within one cell.

1. Press the Alt + F11 keys simultaneously to open the Microsoft Visual Basic for Applications window.

2. In the Microsoft Visual Basic for Applications window, click Insert > Module. Then copy and paste the below VBA code into the Module window.

VBA code: Swap or switch text around within one cell

Sub res()
    Dim xRg As Range, yRg As Range
    Dim LastRow As Long, i As Long
    Dim strTxt As String, strFs As String
    Dim strLs As String, N As Integer
    On Error Resume Next
    Set xRg = Application.InputBox(Prompt:="Range Selection:", _
                                    Title:="Kutools for excel", Type:=8)
    For Each yRg In xRg
        On Error Resume Next
        strTxt = yRg.Value
        Trim (strTxt)
        N = InStr(strTxt, " ")
        strLs = Left(strTxt, N - 1)
        strFs = Right(strTxt, Len(strTxt) - N)
        yRg.Value = strFs & " " & strLs
    Next
End Sub

3. Press the F5 key to run the code. In the popping up Kutools for Excel dialog box, please select the range with data you need to swap, and then click the OK button. See screenshot:

Then you can see texts in the specified name cells are swapped immediately.

Note: This code can also swap two words within one cell which are separated by space correctly.


Easily swap or switch text around within one cell by Kutools for Excel

This section recommends the Reverse Text Order utility of Kutools for Excel to help you easily solve this problem. Please do as follows.

Before applying Kutools for Excel, please download and install it firstly.

1. Select the range contains the texts you need to swap, then click Kutools > Text > Reverse Text Order. See screenshot:

2. In the Reverse Text dialog box, specify a separator you will swap the texts based on in the Separator section. In this case, I select the Space option. And then click the OK button.

Then you can see data in selected cells are swapped in same cell by specified separator immediately.

  If you want to have a free trial (30-day) of this utility, please click to download it, and then go to apply the operation according above steps.


Demo: Easily swap or switch text around within one cell by Kutools for Excel

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Comments (2)
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This comment was minimized by the moderator on the site
Very good..
This comment was minimized by the moderator on the site
Thank you for the VBA code.
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