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How to display different text than the value in same cell?

Normally, the entered data will be displayed in formula bar as same as the cell as the below first screenshot shown, but, have you ever tried to display a different text than the value in the same cell? It means, the text in cell is different from the value displayed in formula bar as the second screenshot shown. To deal with this job in Excel, this article will provide an easy method.

doc different text than value 1

Display different text than the value in same cell with Conditional Formatting

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arrow blue right bubble Display different text than the value in same cell with Conditional Formatting

For example, I want the cell C1 display a word Monday but has a value of 1 in formula bar, C2 displays a word Tuesday but has a value of 2, etc as following screenshot shown:

doc different text than value 2

1. Select the cell values that you want to display them with different text, and then click Home > Conditional Formatting > New Rule, see screenshot:

doc different text than value 3

2. Then in the New Formatting Rule dialog box, click Use a formula to determine which cells to format under the Select a Rule Type list box, and then enter this formula:=c1=1 (C1 is the first cell of the selected cells that you want to use, and the number 1 is the cell value that you want to be displayed with a different text in formula bar.) into the Format values where this formula is true text box, see screenshot:

doc different text than value 4

3. Then click Format button to go to the Format Cells dialog box, and then click Number tab, and select Custom from the left Category pane, then enter the text that you want to be displayed in the same cell, this example, I will enter “Monday” into the Type text box, see screenshot:

doc different text than value 5

Note: The text should be surrounded with the double quotes.

4. And then click OK > OK to close the dialogs, and the number 1 in the cells has been displayed as the text Monday as following screenshot shown:

doc different text than value 6

Note: To display other cell values with different text, please repeat the formula into the Conditional Formatting dialog box, and enter the specific text you need to custom the cells in the Format Cells dialog, as below shown:

Conditional formula Format (Number: Custom)
=C1=2 "Tuesday"
=C1=3 "Wednesday"
=C1=4 "Thursday"
=C1=5 "Friday"
=C1=6 "Saturday"
=C1=7 "Sunday"

arrow blue right bubble Make the displayed text equal the actual value with Kutools for Excel

Sometimes, you just need to make the displayed text equal the actual value, how could you finish it in Excel?

If you have Kutools for Excel, with its To Actual feature, you can solve this task with one click.

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After installing Kutools for Excel, please do as this:

1. Select the cells, that you want to make the displayed text equal the actual value, and then click Kutools > To Actual, see screenshot:

doc different text than value 7

2. And the displayed text have been converted to the actual values at once, see screenshot:

doc different text than value 8

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  • To post as a guest, your comment is unpublished.
    rohit · 7 months ago
    This is amazing. Thanks
  • To post as a guest, your comment is unpublished.
    Stacey · 1 years ago
    How else can I make the displayed text equal the actual value if I don't have Kutools?
  • To post as a guest, your comment is unpublished.
    Maria · 1 years ago
    Awesome. Thanks for this, it exactly solved what I needed to do.