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How to rank values by group in Excel?

Author: Sun Last Modified: 2020-05-27

In this article, I will talk about ranking values by group in Excel as below screenshot shown.
doc rank by group 1

Rank values by group


arrow blue right bubble Rank values by group

There is a formula to quickly rank values based on group.

Select a blank cell next to the data, C2 for instance, type this formula, =SUMPRODUCT(($A$2:$A$11=A2)*(B2<$B$2:$B$11))+1 then drag autofill handle down to apply this formula to the cells you need.

In the formula, A2:A11 is the range containing the group values, A2 is the first cell in the list of group values, B2 is the first cell in the list which needed to rank, B2:B11 is the list that contains values needed to rank.
doc rank by group 2

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Comments (12)
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This comment was minimized by the moderator on the site
How to get unique ranks for Ex: Group Record RankA 100 1
If the same record repeat again I want rank 2 instead of 1.
This comment was minimized by the moderator on the site
Hi Sunny, I will be so grateful for suggestions. I conducted a survey of stakeholders for our nonprofit. Our dataset of 53 responses now includes (1)type of stakeholder WHICH CAN INCLUDE MORE THAN ONE TYPE (ex: volunteer and donor); (2) rank order of top 3 skills (from a list) you feel are needed for your job; (3) rank order top 3 skills young people need today (from a list that is similar to but not exactly the same as the one used in the prior question). The format was to select from drop down list.Is it possible to analyze to see if Donors (for example) as a group prioritize similarly?
Thanks very much!
This comment was minimized by the moderator on the site
Thanks for this solution! Is there a alteration that would allow me to omit blanks from the ranking?
This comment was minimized by the moderator on the site
Hi, Nick, you can use the Filter feature in Excel to filter out blank cells firstly, and hide them or remove them, then use above formula to rank.
This comment was minimized by the moderator on the site
hi sunny, i have a complex query here but need to visualize it to better understanding. how can i contact u with visualization?v
This comment was minimized by the moderator on the site
How can I get it to rank in reverse order, from smallest to largest?
This comment was minimized by the moderator on the site
Hi, Brian Q, you can use this formula =SUMPRODUCT(($A$2:$A$11=A2)*(B2<$B$2:$B$11))+1 to ranke from smallest to largest
This comment was minimized by the moderator on the site
I'm sorry, but I don't see a difference between this formula and the one above.
This comment was minimized by the moderator on the site
B2> ; just reverse from less than to greater than.
This comment was minimized by the moderator on the site
This is EXCEL-lent (see what I did there?)! Now that you have the rankings by group, how do you find out % from #1 rank within the group? For example, Group A has record 100 as #1, and record 93 as #3 ranked. If I wanted to add another column to find out how far off in percentage record #3 (93) is from record #1 (100), what is the formula to achieve this? The result should be rank #1 is 0%, and rank #3 is 7% off ((100/93)-1) from rank #1
This comment was minimized by the moderator on the site
Devide the subject by the max of the group using a max if.

Like this:
=C2/MAXIFS(C:C,B:B,B2)
This comment was minimized by the moderator on the site
Sorry I have not found a formula or other solution can handle ur question.
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