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How to display only rows with certain text in Excel?

Author: Sun Last Modified: 2020-04-30

In Excel, the Filter function is used widely in our daily work. And in this case, I introduce how to filter rows with certain text in Excel. For instance, here are two columns, and I want to show the rows which contain “KTE” in column B only as below screenshot shown.
doc display rows with certain text 1

Show rows contain a specific string by Filter function

Show rows contains a specific string by Kutools for Excelgood idea3

Show rows contain a specific string by Filter function

To display rows that contain a string, you can do as below:

1. Select the ranges you use, and click Data > Filter to enable the Filter function.
doc display rows with certain text 2

2. Then click at the filter icon on the column you want to filter on, and select Text Filters > Contains. See screenshot:
doc display rows with certain text 3

3. In the Custom AutoFilter dialog, you can specify the text you want to filter based on. See screenshot:
doc display rows with certain text 4

4. Click OK. Then only the rows which contain the text string you specified are displayed.

Show rows contains a specific string by Kutools for Excel

If you usually use the same filter criteria across workbooks, you can apply Kutools for Excel’s Super Filter function, it can save the filter settings for reusing easily with only several clicks, without reconfiguring it repeatedly.

Kutools for Excel, with more than 300 handy functions, makes your jobs easier. 

After installing Kutools for Excel, please do as below:(Free Download Kutools for Excel Now!)

1. Select the data you want to user, click Kutools Plus > Super Filter. See screenshot:
doc display rows with certain text 5

2. Then in the Super Filter pane, check Specified to fix the filtering range, and specify the criteria as you need in the pane. See screenshot:
doc kutools super filter 1

For more filtering details, click this.

3. Click Filter to filter the range.
doc kutools super filter 3

4. Then click Save current filter settings button doc save , then a dialog pops out for you to give this scenario a name, and specify the scenario applying range.
doc kutools super filter 4

5. Click OK, and you can open the scenario by clicking the drop-down menu > Open saved filter settings scenario to select the current saved scenario, or clicking Manage filter settings scenarios button doc manager , select the specified filter setting you want, and then click Open to enable the filter settings next time.
doc kutools super filter 5
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Tip. If you want to have a free trial of the Super Filter function, please go to free try Kutools for Excel first, and then go to apply the operation according above steps.

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