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How to quickly send email based on date in Excel cell?

Author: Sun Last Modified: 2020-08-10

Have you ever tried to send an Email based on date in Excel cell? For example, here is a list of dates in column A, and then you want to send an Email with the subject, message body to a recipient (also can CC and BCC to others), how can you handle it?

Send Email based on date with VBA


Send Email based on date with VBA

To send email based on the date in Excel, you only can apply a macro code.

1. Enable the sheet that contains data and date you use, and press Alt + F11 keys to enable the Microsoft Visual Basic for Applications window.

2. Click Insert > Module, and paste below code to the blank script. 

VBA: Send by date

Sub email()
'UpdatebyExtendoffice20170831
    Dim xRg As Range
    Dim xRgEach As Range
    Dim xAddress As String
    Dim xEmail_Subject, xEmail_Send_From, xEmail_Send_To, xEmail_Cc, xEmail_Bcc, xEmail_Body As String
    Dim xMail_Object, xMail_Single As Object
    On Error Resume Next
    xAddress = ActiveWindow.RangeSelection.Address
    Set xRg = Application.InputBox("Select a range:", "KuTools For Excel", xAddress, , , , , 8)
    If xRg Is Nothing Then Exit Sub
    For Each xRgEach In xRg
        If xRgEach.Value = Date Then
            xEmail_Subject = Application.InputBox("Subject: ", "Kutools", , , , , , 2)
            xEmail_Send_From = Application.InputBox("Send from: ", "KuTools For Excel", , , , , , 2)
            xEmail_Send_To = Application.InputBox("Send to: ", "KuTools For Excel", , , , , , 2)
            If xEmail_Send_To = "" Then Exit Sub
            xEmail_Cc = Application.InputBox("CC: ", "KuTools For Excel", , , , , , 2)
            xEmail_Bcc = Application.InputBox("BCC: ", "KuTools For Excel", , , , , , 2)
            xEmail_Body = Application.InputBox("Message Body: ", "KuTools For Excel", , , , , , 2)
            Set xMail_Object = CreateObject("Outlook.Application")
            Set xMail_Single = xMail_Object.CreateItem(0)
            With xMail_Single
                .Subject = xEmail_Subject
                .To = xEmail_Send_To
                .cc = xEmail_Cc
                .BCC = xEmail_Bcc
                .Body = xEmail_Body
                .Send
            End With
        End If
    Next
End Sub

3. Click Run button or press F5 key to execute the code, a dialog pops out to remind you to select a list of date. See screenshot:
doc send by date 1

4. Click OK, and continue to specify the email subject, sender’s email address, receiver’s email address, the CC, BCC, and message body. See screenshot:

doc send by date 2 shot arrow right doc send by date 3 shot arrow right doc send by date 4
        doc arrow down
doc send by date 7 shot arrow left doc send by date 6 shot arrow left doc send by date 5

5. Click OK > OK until last one, and then the email has been sent.
doc send by date 8

Note: the sender’s email address must be the default account in your Outlook.


Create Mailing List and Send Emails

doc send email

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Comments (16)
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This comment was minimized by the moderator on the site
When I click run the date an I am asked to select a range nothing happens after I click ok?
This comment was minimized by the moderator on the site
Hi, jason, you need to select a cell or range that contains date(s), if the selected cell or range is empty or not contains date(s), the macro will exit.
This comment was minimized by the moderator on the site
Hi,


That is perfect, but when I add or change a date, it wont send the email Automatiklicht, I have to run the code again and by that I have to choose date range, sender, receiver and all info again. is there anyway to solve this issue?
This comment was minimized by the moderator on the site
its not going on next xRgEach if i am having same dates multiple times, its sending mails to same user multiple times.
This comment was minimized by the moderator on the site
Hi, vaibhav, you can remove the duplicate times by using Remove Duplicates feature in Data Tools under Data tab, then using the VBA.
This comment was minimized by the moderator on the site
Çok teşekkür ederim..
This comment was minimized by the moderator on the site
Merhaba, bir excel dosyasında hatırlatıcı olarak bu konuyla ilgili VSB nin nasıl yapıldığı ile ilgili bilgiye ihtiyacım var. Örneğin boş bir hücreye bilgi girildiğinde bana mail at ya da 3 hafta sıklıkla hücreye bilgi girilip girilmediğiyle alakalı bana bilgi ver.

Hertürlü bilgi ve kaynağa açığım. Şimdiden herkese teşekkür ederim..
This comment was minimized by the moderator on the site
Hi, Mehmet, here is a tutorial How To Send Email If A Certain Cell Is Modified In Excel? that talking about sending an email with the excel file as attachment if the cells in the specific range are modified, which may help you.
This comment was minimized by the moderator on the site
Bonjour j'ai copié les codes, à la validation il me demande bien les cellules concernées, mais lorsque que je valide, il ne me propose pas la suite des fenêtres, sujets, adresses etc
This comment was minimized by the moderator on the site
Hi, boutry, sorry I that reply with English since I do not know French. May I know your date time format? I guess maybe the code only work for datetime in English date format.
This comment was minimized by the moderator on the site
The boxes do not automatically populate after I hit OK. Where do I change the subject, email address and body of the email in the code?
This comment was minimized by the moderator on the site
holagracias por tu ayuda...tengo una consulta.....en la formula Set xRgDate = Application.InputBox("Please select the due date column:", "KuTools For Excel", , , , , , 8), el 8 que significa?
This comment was minimized by the moderator on the site
Felicidades por el material; pero no me funciona. Al parecer el Rango no se llena, por ende queda vacío y sale de la rutina.

Alguna corrección ?
This comment was minimized by the moderator on the site
This is close to what I need but I am stuck with two problems. 1st I need to run this across my entire workbook that gets new worksheets added daily. 2nd I need it to include the worksheet name in the email so I will know which sheet is due. I create new tickets (worksheets) with a field that is a future date, when that day arrives I need an email. Thank you for your help.
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