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How to quickly send email based on date in Excel cell?

Have you ever tried to send an Email based on date in Excel cell? For example, here is a list of dates in column A, and then you want to send an Email with the subject, message body to a recipient (also can CC and BCC to others), how can you handle it?

Send Email based on date with VBA

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Send Email based on date with VBA


To send email based on the date in Excel, you only can apply a macro code.

1. Enable the sheet that contains data and date you use, and press Alt + F11 keys to enable the Microsoft Visual Basic for Applications window.

2. Click Insert > Module, and paste below code to the blank script. 

VBA: Send by date

Sub email()
'UpdatebyExtendoffice20170831
    Dim xRg As Range
    Dim xRgEach As Range
    Dim xAddress As String
    Dim xEmail_Subject, xEmail_Send_From, xEmail_Send_To, xEmail_Cc, xEmail_Bcc, xEmail_Body As String
    Dim xMail_Object, xMail_Single As Object
    On Error Resume Next
    xAddress = ActiveWindow.RangeSelection.Address
    Set xRg = Application.InputBox("Select a range:", "KuTools For Excel", xAddress, , , , , 8)
    If xRg Is Nothing Then Exit Sub
    For Each xRgEach In xRg
        If xRgEach.Value = Date Then
            xEmail_Subject = Application.InputBox("Subject: ", "Kutools", , , , , , 2)
            xEmail_Send_From = Application.InputBox("Send from: ", "KuTools For Excel", , , , , , 2)
            xEmail_Send_To = Application.InputBox("Send to: ", "KuTools For Excel", , , , , , 2)
            If xEmail_Send_To = "" Then Exit Sub
            xEmail_Cc = Application.InputBox("CC: ", "KuTools For Excel", , , , , , 2)
            xEmail_Bcc = Application.InputBox("BCC: ", "KuTools For Excel", , , , , , 2)
            xEmail_Body = Application.InputBox("Message Body: ", "KuTools For Excel", , , , , , 2)
            Set xMail_Object = CreateObject("Outlook.Application")
            Set xMail_Single = xMail_Object.CreateItem(0)
            With xMail_Single
                .Subject = xEmail_Subject
                .To = xEmail_Send_To
                .cc = xEmail_Cc
                .BCC = xEmail_Bcc
                .Body = xEmail_Body
                .Send
            End With
        End If
    Next
End Sub

3. Click Run button or press F5 key to execute the code, a dialog pops out to remind you to select a list of date. See screenshot:
doc send by date 1

4. Click OK, and continue to specify the email subject, sender’s email address, receiver’s email address, the CC, BCC, and message body. See screenshot:

doc send by date 2 shot arrow right doc send by date 3 shot arrow right doc send by date 4
        doc arrow down
doc send by date 7 shot arrow left doc send by date 6 shot arrow left doc send by date 5

5. Click OK > OK until last one, and then the email has been sent.
doc send by date 8

Note: the sender’s email address must be the default account in your Outlook.


Create Mailing List and Send Emails

doc send email

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  • To post as a guest, your comment is unpublished.
    Jorge Barrios · 4 months ago
    Felicidades por el material; pero no me funciona. Al parecer el Rango no se llena, por ende queda vacío y sale de la rutina.

    Alguna corrección ?
  • To post as a guest, your comment is unpublished.
    Edward Snyder · 1 years ago
    This is close to what I need but I am stuck with two problems. 1st I need to run this across my entire workbook that gets new worksheets added daily. 2nd I need it to include the worksheet name in the email so I will know which sheet is due. I create new tickets (worksheets) with a field that is a future date, when that day arrives I need an email. Thank you for your help.
  • To post as a guest, your comment is unpublished.
    Stephen Davis · 1 years ago
    How do I get VBA in Excel to generate an email when a cell changes color? I am able to use formula to have cells' font change, based on the computer clock, when a date is within a range before expiry. I currently have a spreadsheet with 25 employee's names and the dates of expiry for their driver's license, work permits, entry/exit visa dates, and annual start date. Some dates are 30 days, some are 60 days. Whenever a date enters the 30 (or 60) day range before expiry, the value in the cell changes from normal black to bold red font. I want to be able to have an email sent to me warning that the person in A1...A2...A3, etc. is about to have a work document expire. What is the script I need to run to accomplish this?