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How to create a dependent drop down list in Google sheet?

Author: Xiaoyang Last Modified: 2020-11-25

Inserting normal drop down list in Google sheet may be an easy job for you, but, sometimes, you may need to insert a dependent drop down list which means the second drop down list depending on the choice of the first drop down list. How could you deal with this task in Google sheet?

Create a dependent drop down list in Google sheet


Create a dependent drop down list in Google sheet

The following steps may help you to insert a dependent drop down list, please do as this:

1. First, you should insert the basic drop down list, please select a cell where you want to put the first drop down list, and then click Data > Data validation, see screenshot:

2. In the popped out Data validation dialog box, select List from a range from the drop down list beside the Criteria section, and then click button to select the cell values which you want to create the first drop down list based on, see screenshot:

3. Then click Save button, the first drop down list has been created. Choose one item from the created drop down list, and then enter this formula: =arrayformula(if(F1=A1,A2:A7,if(F1=B1,B2:B6,if(F1=C1,C2:C7,"")))) into a blank cell which adjacent the data columns, then press Enter key, all the matching values based on the first drop down list item have been displayed at once, see screenshot:

Note: In the above formula: F1 is the first drop down list cell, A1, B1 and C1 are the items of the first drop down list, A2:A7, B2:B6 and C2:C7 are the cell values which the second drop down list based on. You can change them to your own.

4. And then you can create the second dependent drop down list, click a cell where you want to put the second drop down list, and then click Data > Data validation to go to the Data validation dialog box, choose List from a range from the drop down beside the Criteria section, and go on clicking the button to select the formula cells which are the matching results of the first drop down item, see screenshot:

5. At last, click Save button, and the second dependent drop down list has been created successfully as the following screenshot shown:

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Comments (18)
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This comment was minimized by the moderator on the site
Hi there. Its been working but for it only appears that only one cell can be formulated.I need help 
For example: in Cell A1, it shows dependent dropdown, but when in cell a2 it does not work.
Thas what help that i need, From A:A, They have all different selection from the dropdown list. Thanks.
This comment was minimized by the moderator on the site
Would it been possible to create pull down menu based of formula?
I use formula "=SUMIFS(Items!$I:$I,Items!$A:$A,K$1,Items!$D:$D,$D2)" (=for example 150) to find the qty on pallet based on item and container size.
So I wanted to create pull down menu like qty 1 pallet, qty 2 pallets, qty 3 pallets,.....
Then user will always order qty of full pallets like 150, 2 x 150, 3 x150, up to 21 x 150.
This comment was minimized by the moderator on the site
Hi, I already created a drop down list like this one, what I'd like to know is how i can, when clicking on one option from that list, restrict what appears as options on another cell. For example, in one cell i can choose between laparoscopy and orthopaedics. If I choose orthopaedics then, the other cell which has a list of doctors, should only show the doctors for orthopedy and not all of them. Does anyone know how to do this?
This comment was minimized by the moderator on the site
Hii Sir,
I Want to Create A Dependent Drop Down List Like
- State(A1):- District(B1):- Taluka(C1) :- Then Information(D1) ,
So I need your Help .
Tell How do you do this Type of Dependent Drop down List in Excel or Google Sheet
This comment was minimized by the moderator on the site
Hi, Shelate,
Maybe the below article can solve your problem, please view it:
https://www.extendoffice.com/documents/excel/5852-excel-multiple-level-drop-down-list.html

Please try, hope it can help you!
This comment was minimized by the moderator on the site
Now is needed to use: =arrayformula(if(F1=A1;A2:A7;if(F1=B1;B2:B6;if(F1=C1;C2:C7;""))))
This comment was minimized by the moderator on the site
Thank you soooo much!
This comment was minimized by the moderator on the site
Hi,
I was wondering if anyone could advise me with this? I've followed the above steps but on step 3 rather than getting:
"...all the matching values based on the first drop down list item have been displayed at once," I am just seeing one value (the top one from the drop down list).
My cells are placed slightly differently and the first drop down is filled from another sheet (from anywhere int eh column excluding the top row) so my formula is:

=arrayformula(if(VLE!D2:D=B11,B12,if(VLE!D2:D=C11,C12:C14,if(VLE!D2:D=D11,D12:D14,if(VLE!D2:D=E11,E12:E16,if(VLE!D2:D=F11,F12:F16,""))))))

It is correctly displaying the top drop down option for each of (using cell numbers from the step 3 example on this page) A1, B1, and C1 so, again using this page's example, if I select Asia form the F1 drop down, I would get China, but nothing further


Any suggestions?

Many thanks! Nick
This comment was minimized by the moderator on the site
If the first drop own is on sheet 1 A1, will this work were I want the second drop down as sheet 1 A2, but to have its data range on a separate sheet?
This comment was minimized by the moderator on the site
Ich bekomm immer die Meldung "Fehler beim Parsen der Formel" wenn ich =arrayformula(if(F1=A1,A2:A7,if(F1=B1,B2:B6,if(F1=C1,C2:C7,"")))) eingebe. Was ist der "Weiter-Schlüsel"? Reicht es nicht wie bei Excel die Formel einzugeben?
This comment was minimized by the moderator on the site
Ersetzen Sie den , zu ;
es hat für mich funktioniert
This comment was minimized by the moderator on the site
This is the best explanation I have found, so thank you for that!

In my situation, I am working with over 200 rows with more being continuously added. Is there an easier/more efficient way to handle this many rows?
This comment was minimized by the moderator on the site
Yes, if you don't put number index to specify ending cell.
Like instead of C2:C7 you put C2:C. This will automatically tell the array formula, that you want to consider all values in column "C" starting at "C2".
This comment was minimized by the moderator on the site
What happens if I want exactly the same dropdown list in F2 as you have in F1 ?
I tried, and it doesn't overwrite D1:D7 .. meaning D1:D7 is only available once.
I need something else, double dropdown, but on many-many lines .. guess I must use another system then .. not sure which ..
This comment was minimized by the moderator on the site
Hi, Xained,
This method can only applied to one cell, if you have some good ways for applying this to multiple cells, please comment here.

Thank you!
This comment was minimized by the moderator on the site
Please, guide me how to do that.Thanks
This comment was minimized by the moderator on the site
혹시, 하나의 셀이 아닌 여러셀에 할 수 있는 방법을 알 수 있을까요?
This comment was minimized by the moderator on the site
내말이... 시바 좃빠지게 따라했디만 밑에줄은 안되노..
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