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How to send email to email addresses specified in cells in Excel?

Author Siluvia Last modified

Supposing you have a list of email addresses, and now, you want to send email message to these email addresses in bulk directly in Excel. How to achieve it? This article will show you methods of sending email to multiple email addresses which specified in cells in Excel.

Send email to email addresses specified in cells in Excel with VBA
Easily send email to email addresses specified in cells with Kutools for Excel

Send email to email addresses specified in cells in Excel with VBA

The following VBA code can help you sending emails to the specified email addresses in Excel. Please do as follow.

1. In the worksheet contains the email addresses you need to send emails to, press the Alt + F11 keys simultaneously to open the Microsoft Visual Basic for Applications window.

2. In the opening Microsoft Visual Basic for Applications window, please click Tools > References as below screenshot shown.

click Tools > References

3. In the References – VBAProject dialog box, please find and check the Microsoft Outlook Object Library option, and then click the OK button.

find and check the Microsoft Outlook Object Library option

4. Then click Insert > Module. Then copy and paste the below VBA code into the Module window.

VBA code: Send email to email addresses specified in cells in Excel

Sub SendEmailToAddressInCells()
    Dim xRg As Range
    Dim xRgEach As Range
    Dim xRgVal As String
    Dim xAddress As String
    Dim xOutApp As Outlook.Application
    Dim xMailOut As Outlook.MailItem
    On Error Resume Next
    xAddress = ActiveWindow.RangeSelection.Address
    Set xRg = Application.InputBox("Please select email address range", "KuTools For Excel", xAddress, , , , , 8)
    If xRg Is Nothing Then Exit Sub
    Application.ScreenUpdating = False
    Set xOutApp = CreateObject("Outlook.Application")
    Set xRg = xRg.SpecialCells(xlCellTypeConstants, xlTextValues)
    For Each xRgEach In xRg
        xRgVal = xRgEach.Value
        If xRgVal Like "?*@?*.?*" Then
            Set xMailOut = xOutApp.CreateItem(olMailItem)
            With xMailOut
                .To = xRgVal
                .Subject = "Test"
                .Body = "Dear " _
                      & vbNewLine & vbNewLine & _
                        "This is a test email " & _
                        "sending in Excel"
                .Display
                '.Send
            End With
        End If
    Next
    Set xMailOut = Nothing
    Set xOutApp = Nothing
    Application.ScreenUpdating = True
End Sub

Note: Please specify your email subject and body in both .Subject = "test" and .Body = "Dear " _ & vbNewLine & vbNewLine & _ "This is a test email " & _ "sending in Excel" lines in the code.

5. Press the F5 key to run the code. In the opening Kutools for Excel dialog box, please select the range which contains the email addresses you will send emails to, and then click the OK button. See screenshot:

vba code to select the range contains the email addresses

Then emails based on selected email addresses are created as below screenshot shown. Please click the Send buttons to send these emails.

emails based on selected email addresses are created

Notes:

1. If there are three email addresses separately existing in selected cells, three email messages will be created.
2. The VBA code is only working when you use Outlook as your email program.

Send email to email addresses specified in cells with Kutools for Excel

This section will recommend you the Send Emails utility of Kutools for Excel. With this utility, you can easily send emails to email addresses which specified in cells in Excel. Please do as follows.

Kutools for Excel offers over 300 advanced features to streamline complex tasks, boosting creativity and efficiency. Itegarate with AI capabilities, Kutools automates tasks with precision, making data management effortless. Detailed information of Kutools for Excel...         Free trial...

1. Select the email addresses with the header cell in your worksheet, then click Kutools Plus > Send Emails.

click Send Emails feature of kutools

2. In the popping up Send Emails dialog box, please do the following configurations:

2.1) Select the header of the email address list in the To drop-down list;
2.2) Enter the email subject in the Subject box;
2.3) Composing your email body;
2.4) Check the Send emails via Outlook box;
2.5) Click the Send button. See screenshot:

specify options in the dialog box

3. Then a Kutools for Excel dialog box pops up to tell you how many emails have been sent. Please click the OK button and close the Send Emails dialog box. See screenshot:

click send button to send the emails

Notes:

1. You can go to the Outlook’s Sent Items folder to check for the sending emails.
2. You can also use another server by clicking Outgoing Server Settings to set the sending mode to your own.

  If you want to have a free trial (30-day) of this utility, please click to download it, and then go to apply the operation according above steps.

Demo: Send email to email addresses specified in cells with Kutools for Excel

 

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