Skip to main content

How to conditional formatting based on another sheet in Google sheet?

If you want to apply the conditional formatting to highlight cells based on a list of data from another sheet as following screenshot shown in Google sheet, do you have any easy and good methods for solving it?

Conditional formatting to highlight cells based on a list from another sheet in Google Sheets

Conditional formatting to highlight cells based on a list from another sheet in Google Sheets

 

 

Please do with the following steps to finish this job:

1. Click Format > Conditional formatting, see screenshot:

2. In the Conditional format rules pane, please do the following operations:

(1.) Click button to select the column data that you want to highlight;

(2.) In the Format cells if drop-down list, please choose Custom formula is option, and then enter this formula: =match(C2,indirect("data list!A2:A"),0) into the text box;

(3.) Then select one formatting from the Formatting style as you need.

Note: In the above formula: C2 is the first cell of the column data that you want to highlight, and the data list!A2:A is the sheet name and list cells range which contains the criteria you want to highlight the cells based on.

3. And all the matching cells based on the list cells have been highlighted at once, then you should click the Done button to close the Conditional format rules pane as you need.

 

Best Office Productivity Tools

Supercharge Your Spreadsheets： Experience Efficiency Like Never Before with Kutools for Excel

Popular Features: Find/Highlight/Identify Duplicates   |  Delete Blank Rows   |  Combine Columns or Cells without Losing Data   |   Round without Formula ...
Super Lookup: Multiple Criteria VLookup  |   Multiple Value VLookup  |   VLookup Across Multiple Sheets   |   Fuzzy Lookup ....
Advanced Drop-down List: Quickly Create Drop Down List   |  Dependent Drop Down List   |  Multi-select Drop Down List ....
Column Manager: Add a Specific Number of Columns   |   Move Columns   |   Unhide Columns   |   Compare Columns to Select Same & Different Cells ...
Featured Features: Grid Focus   |  Design View   |   Big Formula Bar   |  Workbook & Sheet Manager   |  Resource Library (Auto Text)   |  Date Picker   |  Combine Worksheets   |  Encrypt/Decrypt Cells   |  Send Emails by List   |  Super Filter   |   Special Filter (filter bold/italic/strikethrough...) ...
Top 15 Toolset:  12 Text Tools (Add Text, Remove Characters, ...)   |   50+ Chart Types (Gantt Chart, ...)   |   40+ Practical Formulas (Calculate age based on birthday, ...)   |   19 Insertion Tools (Insert QR Code, Insert Picture from Path, ...)   |   12 Conversion Tools (Numbers to Words, Currency Conversion, ...)   |   7 Merge & Split Tools (Advanced Combine Rows, Split Cells, ...)   |   Many More...

Kutools for Excel boasts over 300 features, ensuring that what you need is just a click away...

Supports Office/Excel 2007-2021 & newer, including 365   |   Available in 44 languages   |   Enjoy a full-featured 30-day free trial.

kte tab 201905

Office Tab Brings Tabbed interface to Office, and Make Your Work Much Easier

  • Enable tabbed editing and reading in Word, Excel, PowerPoint, Publisher, Access, Visio and Project.
  • Open and create multiple documents in new tabs of the same window, rather than in new windows.
  • Increases your productivity by 50%, and reduces hundreds of mouse clicks for you every day!

 

Comments (27)
Rated 5 out of 5 · 2 ratings
LR81
LR81
This comment was minimized by the moderator on the site
Hi! skyyang ! Thank you, =match(C2,indirect("data list!A2:A"),0) works for me.

But I would like to format more than one column, so column A in sheet a is checked against column B in sheet b , and so.
There are so many columns so I can not apply one format per column, but a whole conditional format for the whole sheet.


How should I modify the range and the formula?

Thanks!
Reply
0
0
Katie
Katie
This comment was minimized by the moderator on the site
What if the cell values you're trying to match are hyperlinks?
Reply
0
0
Rated 5 out of 5
Antoine
Antoine
This comment was minimized by the moderator on the site
Pardon, il fallait lire =A1<>INDIRECT("PreviousVersion!"& CHAR (COLUMN () + 64) & ROW ()) ...
Reply
0
0
Antoine
Antoine
This comment was minimized by the moderator on the site
Bonjour,
J'ai une autre question du même type au sujet d'un formatage conditionnel qui fonctionne sur Excel mais que je n'arrive pas à porter sur Google Sheet :
L'idée est de comparer 2 versions d'une même feuille que l'on stock à l'aide de 2 onglets (2 feuilles du même workbook)

La formule est la suivante : =A1<>'previousVersion'!A1 avec un formatage fond jaune pour mettre en évidence les changements sur toute la feuille car l'idée est d'appliquer ce
formatage conditionnel sur toutes les cellules de la feuille ($A$1:$V:1000)

Sur Google sheet cette formule m'est interdite et si je passe par un "indirect("previousVersion!A1"), je perds le coté dynamique sur le "A1" de la feuille precious version
Si j'essaye =A1<>indirect("previousVersion!"&A1) j'ai une erreur car c'est la valeur de A1 qui est interprétée et concaténée avec "previousVersion!"

Si j'essaye la formule =C3<>INDIRECT("PreviousVersion!"& CHAR (COLUMN () + 64) & ROW ()) cela ne fonctionne pas non plus....

Si vous avez une solution...
Merci d'avance
Reply
0
0
Sarah
Sarah
This comment was minimized by the moderator on the site
Bonjour,
Dans Feuille google je cherche la formule suivante
Si dans la cel A1 = text alors dans la Cel B1 ecire telle valeur ou texte automatiquement
Merci d avance pour votre aide
Reply
0
0
ashley
ashley
This comment was minimized by the moderator on the site
What if it's not an exact match but contains the reference data.
Reply
0
0
skyyang
skyyang     ashley
This comment was minimized by the moderator on the site
Hello, ashley
To solve your problem, please apply the below formula:
=REGEXMATCH(C2:C21,INDIRECT("Sheet2!$A$2"))

Please try, hope it can help you!
Reply
Report
0
0
jconway37
jconway37
This comment was minimized by the moderator on the site
What happens if the data in my list is in more than one column? When I try to use datalist!A2:M or datalist!A:M or datalist!A2:M17 none of those work.
Reply
0
0
jconway37
jconway37     jconway37
This comment was minimized by the moderator on the site
I have even tried naming the specific range I want to refer to and using that in the formula, no luck.
Reply
0
0
Ranganath
Ranganath
This comment was minimized by the moderator on the site
How to highlight the entire row data with conditional formatting using other sub-sheet
Reply
0
0
skyyang
skyyang     Ranganath
This comment was minimized by the moderator on the site
Hello, Ranganath
To highlight the entire row based on the data list, please do as this:
1. In the Apply to range box, select the whole sheet;
2. Apply this formula: =match($C2,indirect("datalist!A2:A"),0) into the Custom formula is textbox.
Please try, hope it can help you!

https://www.extendoffice.com/images/stories/comments/comment-skyyang/doc-highlight-entire-row.png
Reply
Report
0
0
Ranganath
Ranganath     skyyang
This comment was minimized by the moderator on the site
Hey, Thanks for replying. I have tried the formula but its not working.
Reply
0
0
Rated 5 out of 5
skyyang
skyyang     Ranganath
This comment was minimized by the moderator on the site
Hi,
Have you modified the sheet name and cell reference to your own data?
$C2 is the first cell of the column data that you want to highlight, and the datalist!A2:A is another sheet name and list range which contains the criteria you want to highlight the cells based on.
Please check them, thank you!
Reply
Report
0
0
Amber
Amber
This comment was minimized by the moderator on the site
This doesn't work for me. I have triple checked everything.

Apply to range: K1:K2158

=match(K2,indirect("TorontoCitys!A1:A"),0)

It highlights random other city names, not in the TorontoCity's list.

K2 (is my main sheet and the starting column cell of the column I want to be affected.
TorontoCitys (is the name of the sheet)
A1 is the start of the column of the list of city names.
A is the column.

Could be that my punctuation's are incorrect?

Thanks in advance.
Reply
0
0
MandyZhou
MandyZhou     Amber
This comment was minimized by the moderator on the site
Hello friend,

Glad to help. Your formula is correct, please don't worry. The problem is the range you apply to. It shouldn't be K1:K2158, but K2:K2158.

Please see the screenshots. The example is simple but enough to explain the problem.

The correct "Apply to Range" is A2:A20. And the correct formula is =match(A2,indirect("TorontoCitys!A1:A"),0). Then correct cities can be highlighted. Please see screenshot 2.
But if I change the "Apply to Range" to A1:A20, the wrong city name is highlighted. Please see screenshot 3.

So please change your "Apply to Range" from K1:K2158 to K2:K2158. The problem should be solved. Looking forward to your reply.

Sincerely,
Mandy
View Attachments (3 / 5)
Reply
Report
0
0
Lu
Lu
This comment was minimized by the moderator on the site
how do you do this but with the entire row highlighted
Reply
0
0
Hex
Hex
This comment was minimized by the moderator on the site
is it me, or does this not work anymore? As soon as I try to point to a cell in another sheet (something as simple as just "=Othersheet!H17") it doesn't accept this as valid. :'(
Reply
0
0
Matt
Matt     Hex
This comment was minimized by the moderator on the site
Your = is inside the " " and it shouldn't be.
Reply
0
0
Darren
Darren
This comment was minimized by the moderator on the site
The "indirect" command information was very helpful. Thank you.
Reply
0
0
Dan
Dan
This comment was minimized by the moderator on the site
Amazing! Thank you! Worked perfectly!
Reply
0
0
Brian
Brian
This comment was minimized by the moderator on the site
I found this really useful for referncing against one sheet, however is it possible to reference against all other sheets?
Reply
0
0
Tiffany
Tiffany
This comment was minimized by the moderator on the site
How about the opposite? I'd like to highlight a cell that doesn't match. How could I modify this formula to work for me?
Reply
0
0
Emily
Emily     Tiffany
This comment was minimized by the moderator on the site
By any chance did you manage to find an answer to this? I have the same query
Reply
0
0
Sya
Sya     Emily
This comment was minimized by the moderator on the site
Hi. I used this, and it works for me. =AND($D2<>"",ISERROR(MATCH($D2,indirect("Final Assignment!$B$2:B"),0)))- i want to highlight whole row that contain the cell which doesn't match my other list- i don't want blank cells to be highlighted
Reply
0
0
Mark
Mark
This comment was minimized by the moderator on the site
Is it possible to do this, but based on more than one column, and also highlight the whole row? I have a set of data that has Last Name and First Name columns as well as other data. I am then taking those names and arranging into groups on another sheet. I want to have a formula where once the particular person has been placed on the second sheet, they are 'done' and so their entire row (name + associated data for them) is highlighted in a color for 'done' on the original sheet.
Reply
0
0
Gabriela
Gabriela
This comment was minimized by the moderator on the site
HI,
This is a very nice tutorial! how can I add a second condition to it? I'm seeking to match the cells and if the cels J:N in the correspondent row is not blank. I'm trying this, but it's not working:

=and(match(H4,indirect("ADMIN!G2:G"),not(isblank(indirect("ADMIN!J2:N"),0))))

Thanks!!
Reply
0
0
Derek Herzog
Derek Herzog     Gabriela
This comment was minimized by the moderator on the site
Have you tried tried just using =if(J2:N<>"") as a new rule?
Reply
0
0
There are no comments posted here yet
Please leave your comments in English
Guest
Posting as Guest
×
Rate this post:
Reset
0   Characters
Suggested Locations