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How to count number of lines (line breaks) in a cell in Excel?

Author: Siluvia Last Modified: 2022-02-09

This article is talking about counting number of lines within a cell in Excel.

Easily split multiline cell contents into rows or columns in Excel


Count number of lines in a cell with formulas

The following formulas can help you to count number of lines in a cell.

1. Select a blank cell, enter the below formula into it, and then press the Enter key.

=LEN(A2)-LEN(SUBSTITUTE(A2,CHAR(10),""))+1

Note: In the formula, A2 is the cell you need to count a number of lines.

2. Keep selecting the resulting cell, then drag the Fill Handle down to get all line numbers of cells as below screenshot shown.

Notes:

1. For a blank cell, you will get number 1 after applying the above formula.
2. This formula =LEN(A2)-LEN(SUBSTITUTE(A2,CHAR(10),""))+(LEN(A2)>1) can also help you to count a number of lines in a cell but get the result of 0 for a blank cell.

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Comments (8)
Rated 3.5 out of 5 · 1 ratings
This comment was minimized by the moderator on the site
How to count the bold lines within a cell
This comment was minimized by the moderator on the site
Hi SENTHIL KUMAR KJ,
Sorry can't help with this.
This comment was minimized by the moderator on the site
If you don't want to count empty cells simply cover with =if(isblank...)

=IF(ISBLANK(B5)," ",LEN(B5)-LEN(SUBSTITUTE(B5,CHAR(10),""))+1)

*Note: char(10) is for windows & char(15) for mac
Rated 3.5 out of 5
This comment was minimized by the moderator on the site
what is mean of 10 in this formula
This comment was minimized by the moderator on the site
Hi ram,The CHAR function and the code number 10 appear together to represent a line break in Windows.
This comment was minimized by the moderator on the site
Great article thanks, but for this part:
"This formula =LEN(A2)-LEN(SUBSTITUTE(A2,CHAR(10),""))+(LEN(A2)>1) can also help you to count a number of lines in a cell but get number 0 of a blank cell."
That returns 0 for a cell with 1 letter in it.

So I think it would be:
=LEN(A2)-LEN(SUBSTITUTE(A2,CHAR(10),""))+(LEN(A2)>0)
This comment was minimized by the moderator on the site
with this formula, is there a way to differentiate counting lines with different formatting, e.g. one line with bold, one line with strikethrough etc.? TIA
This comment was minimized by the moderator on the site
Good day,
Sorry can't handle your problem with this formula. Thanks for your comment.
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