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How to quickly color ranking in Excel?

Author: Sun Last Modified: 2020-08-19

In sometimes, after you rank the values, you may want to color the top three ranking in different colors as below screenshot shown, how can you solve it? In this article, I introduce the method to quickly solve it in Excel.
doc color ranking 1

Color by ranking in Excel

Color by ranking in Excel

To color by ranking, you can apply the Conditional Formatting utility.

1. Rank the data first, select a blank cell which you will place the ranking at, type this formula =RANK(B2,$B$2:$B$10), and then drag fill handle over the cells to use this formula.
doc color ranking 2

2. Then keep the formula cells selected and click Home > Conditional Formatting > New Rules to create a new rule to format the cells.
doc color ranking 3

3. In the New Formatting Rule dialog, select Use a formula to determine which cells to format from the Select a Rule Type list, and type =$C2=1 into the Format values where this formula is true box, and click Format to enable Format Cells dialog, and under Fill tab, choose one color to fill cells. See screenshot:
doc color ranking 4

4. Click OK > OK, and the top 1 has been filled with color.
doc color ranking 5

5. Repeat step 3 and step 4 to color the top 2 and top 3 or top n as you need.

Format values where this formula is true text box, format top 2 use this =$C2=2;

Format values where this formula is true text box, format top 2 use this =$C2=3

Now the top 3 have been colored.

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