How to quickly color ranking in Excel?

In sometimes, after you rank the values, you may want to color the top three ranking in different colors as below screenshot shown, how can you solve it? In this article, I introduce the method to quickly solve it in Excel.
doc color ranking 1

Color by ranking in Excel

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Color by ranking in Excel


To color by ranking, you can apply the Conditional Formatting utility.

1. Rank the data first, select a blank cell which you will place the ranking at, type this formula =RANK(B2,$B$2:$B$10), and then drag fill handle over the cells to use this formula.
doc color ranking 2

2. Then keep the formula cells selected and click Home > Conditional Formatting > New Rules to create a new rule to format the cells.
doc color ranking 3

3. In the New Formatting Rule dialog, select Use a formula to determine which cells to format from the Select a Rule Type list, and type =$C2=1 into the Format values where this formula is true box, and click Format to enable Format Cells dialog, and under Fill tab, choose one color to fill cells. See screenshot:
doc color ranking 4

4. Click OK > OK, and the top 1 has been filled with color.
doc color ranking 5

5. Repeat step 3 and step 4 to color the top 2 and top 3 or top n as you need.

Format values where this formula is true text box, format top 2 use this =$C2=2;

Format values where this formula is true text box, format top 2 use this =$C2=3

Now the top 3 have been colored.


Count by Color

In some cases, you may have a range of calues with multiple colors, and what you want is to count/sum values based on same color, how can you quickly calculate?
With Kutools for Excel's Count by Color, you can quickly do many calculations by color, and also can generate a report of the calculated result.
doc count by color

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