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How to add 1 to a specified cell if cell contains certain text in Excel?

Supposing you have a column lists the student names as below screenshot shown. Now you need to scan the column for the name of “Judy” and add 1 if another “Judy” is entered in the specific cells to show the total number of “Judy”, what can you do? This article will show you a formula to achieve it.


Count number of cells contain certain text in a range:

The Select Specific Cells utility of Kutools for Excel helps you to quickly count number of cells that contain certain text in a range. And select all related cells immediately after counting. See screenshot:

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Add 1 to a specified cell if cell contains certain text with array formula


The following array formula can help you add 1 to a specified cell if a cell in a range contains certain text in Excel. Please do as follows.

1. Select a blank cell, enter formula =SUM(IF(A2:A7="Judy",1,0)) + Ctrl + Shift + Enter. See screenshot:

Note: A2:A7 is the column range which contains the text you will count. Please change it as you need.

Then the total number of name “Judy” is populated in selected cell as above screenshot shown.


Easily count number of cells contain certain text with Kutools for Excel

With the Select Specific Cells utility of Kutools for Excel, you can easily count number of cells contain certain text in a range. Please do as follows.

Kutools for Excel : with more than 300 handy Excel add-ins, free to try with no limitation in 60 days.

1. Select the range you will count cells contain certain text, then click Kutools > Select > Select Specific Cells. See screenshot:

2. In the Select Specific Cells dialog box, select the Cell option in the Selection Type section, select Contains or equals from the Specific type drop-down list, enter the certain text you will count cells based on into the textbox, and then click the OK button.

Then a dialog box pops up to tell you the total number of cells contain the certain text, and those cells are selected at the same time. Click the OK button. See screenshot:

Tip.If you want to have a free trial of this utility, please go to download the software freely first, and then go to apply the operation according above steps.


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