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How to populate textbox based on combobox selection on UserForm in Excel?

Supposing you have a table contains a Name and a Staff number column as below screenshot shown. Now you need to create a Userform embedded with a combo box which collecting all names inside and a text box which will populate corresponding staff number when selecting name from the combo box. The method in this article can help you to get it down.

Populate textbox based on combobox selection on Userform with VBA

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Populate textbox based on combobox selection on Userform with VBA

Please do as follows to populate textbox with corresponding value based on combobox selection on Userform.

1. Press the Alt + F11 keys to open the Microsoft Visual Basic for Applications window.

2. In the Microsoft Visual Basic for Applications window, click Insert > Userform. See screenshot:

3. Then insert a Combo box control and a Text box control into the created Userform as below screenshot shown.

4. Right-click on any blank space of the Userform, and then click View Code from the context menu. See screenshot:

5. In the opening Userform (Code) window, please copy and paste the below VBA code to replace the original.

VBA code: Populate textbox based on combobox selection on Userform

Dim xRg As Range
'Updated by Extendoffice 2018/1/30
Private Sub UserForm_Initialize()
    Set xRg = Worksheets("Sheet5").Range("A2:B8")
    Me.ComboBox1.List = xRg.Columns(1).Value
End Sub
Private Sub ComboBox1_Change()
    Me.TextBox1.Text = Application.WorksheetFunction.VLookup(Me.ComboBox1.Value, xRg, 2, False)
End Sub

Note: In the code, A2:B2 is the range contains the values you will populate separately in both the Userform combo box and text box. And Sheet5 is the name of the worksheet contains the data range. Please change them as you need.

6. Press the Alt + Q keys to exit the Microsoft Visual Basic for Applications window.

7. Click Developer > Insert > Command Button (ActiveX Control) to insert a command button into the worksheet.

8. Right-click the sheet tab and select View Code from the right-clicking menu. Then copy and paste VBA code into the code window.

VBA code: Show userform

Private Sub CommandButton1_Click()
'Updated by Extendoffice 2018/1/30
End Sub

9. Turn off the Design Mode in the workbook.

Click the command button to open the specified userform. Then you can see all names are collected in the combo box. When selecting a name from the combo box, the corresponding staff number will be populated into the textbox automatically as below screenshot shown.

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  • To post as a guest, your comment is unpublished.
    Carey Ogola · 11 months ago
    The method is very simple and populates the combo box quite efficiently. However, when I try populating the text box, I get a run-time error '1004': Unable to get the VLookup property of the WorksheetFunction class. Kindly assist with resolving this error.
    • To post as a guest, your comment is unpublished.
      crystal · 9 months ago
      May I have your Office version? I need the feedback to check for the error.
      Thanks for your comment.
      • To post as a guest, your comment is unpublished.
        hoa tran · 9 months ago
        office 2010 32 bit
        • To post as a guest, your comment is unpublished.
          crystal · 8 months ago
          Good day,
          I have tried the code in Office 2010 32 bit, but no errors occured.
          Please make sure the sheet name and cell range in the first VBA code are the same with your actual sheet name and range.
          Thanks for your comment.