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How to separate email addresses to username and domain in Excel?

Author: Sun Last Modified: 2024-10-11

If there is a list of email addresses in Excel, you may need to separate the email addresses into two columns, one contains usernames, and the other contains the domains as below screenshot shown. This article will introduce some tricks on solving this job easily and quickly.
A screenshot showing a dataset of email addresses to be separated into usernames and domains

Separate email addresses by formulas

Separate email addresses by Text to Columns

Separate email addresses by Split Cellsgood idea3


Separate email addresses by formulas

To separate email addresses into usernames and domain addresses, you can apply formulas to handle.

To extract the username from email address

Select a blank cell to place this formula =LEFT(A2,FIND("@",A2)-1), press Enter key, and drag fill handle down to the cells which need this formula.
A screenshot showing how to extract usernames from email addresses using a formula in Excel

To extract domain from email address

Select a blank cell to place this formula =RIGHT(A2,LEN(A2)-FIND("@",A2)), press Enter key, and drag fill handle down to the cells which need this formula.
A screenshot showing how to extract domains from email addresses using a formula in Excel


Separate email addresses by Text to Columns

In Excel, the Text to Columns function also can do you a favor on separating email addresses.

1. Select the email addresses you want to separate, and click Data > Text to Columns.
A screenshot showing the Text to Columns function on the ribbon

2. Then in the Text to Columns Wizard window, check Delimited option and click Next to go the step 2 of the Wizard.
A screenshot showing the Text to Columns wizard

3. Check Other checkbox, and type @ into next textbox, you can preview the separated result in below window.
A screenshot showing the Text to Columns wizard preview of separated usernames and domains

4. Click Next, select one cell to place the results in the last step of the Wizard.
A screenshot showing the cell selection step for placing separated usernames and domains

5. Click Finish, the email addresses have been split into two columns.
A screenshot showing email addresses split into usernames and domains


Separate email addresses by Split Cells

If you neither like to remember formulas nor use the Text to Columns Wizard, you can apply Kutools for Excel’s Split Cells utility to split to rows/columns based on delimiter, specific width or text and number.

Kutools for Excel, equipped with AI 🤖, offers over 300 handy features to simplify your tasks.

After installing Kutools for Excel, please do as below:(Free Download Kutools for Excel Now!)

1. Select the cells you use to separate, and click Kutools > Merge & Split > Split Cells.
A screenshot showing the Split Cells on the Kutools tab on the ribbon

2. In the Split Cells dialog, check the type you want to separate to, and then check Other checkbox and type @ into the next textbox. See screenshot:
A screenshot showing the Split Cells dialog

3. Click Ok and select one cell to place the result.
A screenshot showing the cell selection step for placing separated emails

4. Click OK. The emails have been split into usernames and domains.
A screenshot showing the result of splitting email addresses into usernames and domains using Kutools

Demo: Split single cell into rows or column by a specific character with Kutools for Excel

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