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How to paste a range of cells into message body as image in Excel?

Author: Xiaoyang Last Modified: 2019-08-26

If you need to copy a range of cells and paste it as an image into message body when you send an email from Excel. How could you deal with this task?

Paste a range of cells into email body as image with VBA code in Excel


Paste a range of cells into email body as image with VBA code in Excel

May be there is no other good method for you to solve this job, a VBA code in this article can help you. Please do as this:

1. Enable the sheet you want to copy and paste the cells as image, hold down the ALT + F11 keys to open the Microsoft Visual Basic for Applications window.

2. Click Insert > Module, and paste the following code in the Module Window.

VBA code: paste a range of cells into email body as image:

Sub sendMail()
    Dim TempFilePath As String
    Dim xOutApp As Object
    Dim xOutMail As Object
    Dim xHTMLBody As String
    Dim xRg As Range
    On Error Resume Next
    Set xRg = Application.InputBox("Please select the data range:", "KuTools for Excel", Selection.Address, , , , , 8)
    If xRg Is Nothing Then Exit Sub
    With Application
        .Calculation = xlManual
        .ScreenUpdating = False
        .EnableEvents = False
    End With
    Set xOutApp = CreateObject("outlook.application")
    Set xOutMail = xOutApp.CreateItem(olMailItem)
    Call createJpg(ActiveSheet.Name, xRg.Address, "DashboardFile")
    TempFilePath = Environ$("temp") & "\"
    xHTMLBody = "<span LANG=EN>" _
            & "<p class=style2><span LANG=EN><font FACE=Calibri SIZE=3>" _
            & "Hello, this is the data range that you want:<br> " _
            & "<br>" _
            & "<img src='cid:DashboardFile.jpg'>" _
            & "<br>Best Regards!</font></span>"
    With xOutMail
        .Subject = ""
        .HTMLBody = xHTMLBody
      .Attachments.Add TempFilePath & "DashboardFile.jpg", olByValue
        .To = " "
        .Cc = " "
        .Display
    End With
End Sub
Sub createJpg(SheetName As String, xRgAddrss As String, nameFile As String)
    Dim xRgPic As Range
    Dim xShape As Shape
    ThisWorkbook.Activate
    Worksheets(SheetName).Activate
    Set xRgPic = ThisWorkbook.Worksheets(SheetName).Range(xRgAddrss)
    xRgPic.CopyPicture
    With ThisWorkbook.Worksheets(SheetName).ChartObjects.Add(xRgPic.Left, xRgPic.Top, xRgPic.Width, xRgPic.Height)
        .Activate
        For Each xShape In ActiveSheet.Shapes
            xShape.Line.Visible = msoFalse
        Next
        .Chart.Paste
        .Chart.Export Environ$("temp") & "\" & nameFile & ".jpg", "JPG"
    End With
   Worksheets(SheetName).ChartObjects(Worksheets(SheetName).ChartObjects.Count).Delete
Set xRgPic = Nothing
End Sub

Note: In the above code, you can change the body content and email address to your need.

3. After inserting the code, press F5 key to run this code, a dialog box is popped out to remind you selecting the data range that you want to insert into the email body as picture, see screenshot:

4. Then click OK button, and a Message window is displayed, the selected data range has been inserted into the body as image, see screenshot:

Note: In the Message window, you can also change the body content and Email addresses in To and Cc fields as you need.

5. At last, click Send button to send this email.


Note: If you need to paste multiple ranges from different worksheets, the below VBA code can do you a favor:

First, you should select the multiple ranges that you want to insert into the email body as pictures, and then apply the following code:

VBA code: paste multiple ranges of cells into email body as image:

Sub sendMail()
    Dim TempFilePath As String
    Dim xOutApp As Object
    Dim xOutMail As Object
    Dim xHTMLBody As String
    Dim xRg As Range
    Dim xSheet As Worksheet
    Dim xAcSheet As Worksheet
    Dim xFileName As String
    Dim xSrc As String
    On Error Resume Next
    TempFilePath = Environ$("temp") & "\RangePic\"
    If Len(VBA.Dir(TempFilePath, vbDirectory)) = False Then
      VBA.MkDir TempFilePath
    End If
    Set xAcSheet = Application.ActiveSheet
    For Each xSheet In Application.Worksheets
        xSheet.Activate
        Set xRg = xSheet.Application.Selection
        If xRg.Cells.Count > 1 Then
            Call createJpg(xSheet.Name, xRg.Address, "DashboardFile" & VBA.Trim(VBA.Str(xSheet.Index)))
        End If
    Next
    xAcSheet.Activate
    With Application
        .Calculation = xlManual
        .ScreenUpdating = False
        .EnableEvents = False
    End With
    Set xOutApp = CreateObject("outlook.application")
    Set xOutMail = xOutApp.CreateItem(olMailItem)
    xSrc = ""
    xFileName = Dir(TempFilePath & "*.*")
    Do While xFileName <> ""
        xSrc = xSrc + VBA.vbCrLf + "<img src='cid:" + xFileName + "'><br>"
        xFileName = Dir
        If xFileName = "" Then Exit Do
    Loop
    xHTMLBody = "<span LANG=EN>" _
                & "<p class=style2><span LANG=EN><font FACE=Calibri SIZE=3>" _
                & "Hello, this is the data range that you want:<br> " _
                & "<br>" _
                & xSrc _
                & "<br>Best Regards!</font></span>"
    With xOutMail
        .Subject = ""
        .HTMLBody = xHTMLBody
        xFileName = Dir(TempFilePath & "*.*")
        Do While xFileName <> ""
            .Attachments.Add TempFilePath & xFileName, olByValue
            xFileName = Dir
        If xFileName = "" Then Exit Do
        Loop
        .To = " "
        .Cc = " "
       .Display
    End With
    If VBA.Dir(TempFilePath & "*.*") <> "" Then
        VBA.Kill TempFilePath & "*.*"
    End If
End Sub
Sub createJpg(SheetName As String, xRgAddrss As String, nameFile As String)
    Dim xRgPic As Range
    ThisWorkbook.Activate
    Worksheets(SheetName).Activate
    Set xRgPic = ThisWorkbook.Worksheets(SheetName).Range(xRgAddrss)
    xRgPic.CopyPicture
    With ThisWorkbook.Worksheets(SheetName).ChartObjects.Add(xRgPic.Left, xRgPic.Top, xRgPic.Width, xRgPic.Height)
        .Activate
        .Chart.Paste
        .Chart.Export Environ$("temp") & "\RangePic\" & nameFile & ".jpg", "JPG"
    End With
    Worksheets(SheetName).ChartObjects(Worksheets(SheetName).ChartObjects.Count).Delete
Set xRgPic = Nothing
End Sub

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Comments (42)
No ratings yet. Be the first to rate!
This comment was minimized by the moderator on the site
Hello! The posted code above works great although its bringing along the grid lines from the Excel sheet into the email even though I shut off the visible gridlines in the sheet.. Is there a way to exclude these gridlines? Thank you!!
This comment was minimized by the moderator on the site
Thanks it really great helpful. can u pls help me to auto attached the sheet also while sending the mail  
This comment was minimized by the moderator on the site
Hi, Where I should paste my range for correct function this code.I have still the same range.Thanks for help - Damian.PS. This is´ great
This comment was minimized by the moderator on the site
This method is perfect but I'm unable to take email ids from range. Is there any specific reason ?
This comment was minimized by the moderator on the site
Suggestions for including the default email signature?
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