Skip to main content

How to easily extract comments contents in Excel?

In some cases, we need to extract the comment contents of cells to cells for viewing or analyzing better as below screenshot shown. But in Excel, there is no built-in function that can do a favor about that. However, here I have some tricks to help you quickly and easily solve this problem.
doc extract comment contents 1

Extract comment contents with Defined Function

List all comment contents of active sheet or workbook with Kutools for Excelgood idea3


Extract comment contents with Defined Function

In Excel, there is no formula that can extract comment contents except Defined Function.

1. Press Alt + F11 keys to enable the Microsoft Visual Basic for Applications window.

2. Click Insert > Module, copy and paste the code to the blank new module.

Code: Extract comment

 Function getComment(xCell As Range) As String
'UpdatebyExtendoffice20180330
On Error Resume Next
getComment = xCell.Comment.Text
End Function

doc extract comment contents 2

3. Save the code and go back to the sheet you want to extract comment contents, type =getComment(B2) in a cell which will place the comment content at, and press Enter key. Then you can see the comment has been displayed in the cell. You can drag fill handle down to extract comments as you need.

doc extract comment contents 3 doc arrow right doc extract comment contents 4

List all comment contents of active sheet or workbook with Kutools for Excel

If you want to list all comment contents of the active sheet or current workbook, the Defined Function is not convenience. But Kutools for Excel’s Create Comment List function can quickly and easily handle this job.

Kutools for Excel, with more than 300 handy functions, makes your jobs more easier. 

After free installing Kutools for Excel, please do as below:

1. click Kutools > More (in the Editing group) > Create Comment List. See screenshot:
doc extract comment contents 5

2. In the Create Comment List dialog, select the scope you want to list the comment, Active sheet or All sheets, then choose to place the comments in a new workbook or a new sheet of current workbook.
doc extract comment contents 6

3. click Create. Now all comments have been listed one by one in a sheet.
doc extract comment contents 7

Best Office Productivity Tools

Popular Features: Find, Highlight or Identify Duplicates   |  Delete Blank Rows   |  Combine Columns or Cells without Losing Data   |   Round without Formula ...
Super Lookup: Multiple Criteria VLookup    Multiple Value VLookup  |   VLookup Across Multiple Sheets   |   Fuzzy Lookup ....
Advanced Drop-down List: Quickly Create Drop Down List   |  Dependent Drop Down List   |  Multi-select Drop Down List ....
Column Manager: Add a Specific Number of Columns  |  Move Columns  |  Toggle Visibility Status of Hidden Columns  |  Compare Ranges & Columns ...
Featured Features: Grid Focus   |  Design View   |   Big Formula Bar    Workbook & Sheet Manager   |  Resource Library (Auto Text)   |  Date Picker   |  Combine Worksheets   |  Encrypt/Decrypt Cells    Send Emails by List   |  Super Filter   |   Special Filter (filter bold/italic/strikethrough...) ...
Top 15 Toolsets12 Text Tools (Add Text, Remove Characters, ...)   |   50+ Chart Types (Gantt Chart, ...)   |   40+ Practical Formulas (Calculate age based on birthday, ...)   |   19 Insertion Tools (Insert QR Code, Insert Picture from Path, ...)   |   12 Conversion Tools (Numbers to Words, Currency Conversion, ...)   |   7 Merge & Split Tools (Advanced Combine Rows, Split Cells, ...)   |   ... and more

Supercharge Your Excel Skills with Kutools for Excel, and Experience Efficiency Like Never Before. Kutools for Excel Offers Over 300 Advanced Features to Boost Productivity and Save Time.  Click Here to Get The Feature You Need The Most...

kte tab 201905


Office Tab Brings Tabbed interface to Office, and Make Your Work Much Easier

  • Enable tabbed editing and reading in Word, Excel, PowerPoint, Publisher, Access, Visio and Project.
  • Open and create multiple documents in new tabs of the same window, rather than in new windows.
  • Increases your productivity by 50%, and reduces hundreds of mouse clicks for you every day!
Comments (18)
No ratings yet. Be the first to rate!
This comment was minimized by the moderator on the site
I'm getting ambiguous name detected: getComment error.

This usually works, don't understand why it doesn't now.

Any idea?
This comment was minimized by the moderator on the site
how would we modify if we are pointing to a cell on another sheet?  TIA
This comment was minimized by the moderator on the site
Sorry, Kelly, I would like to help you if I know. Probably, you can place this question in our forum https://www.extendoffice.com/forum/excel.html, maybe someone know the solution.
This comment was minimized by the moderator on the site
So informative things are provided here, I really happy to read this post, I was just imagine about it and you provided me the correct information. I really need this for my site.
This comment was minimized by the moderator on the site
Thank you! This really helps.
This comment was minimized by the moderator on the site
Thanks! Worked like a charm!
This comment was minimized by the moderator on the site
Thank you! Very helpful!
This comment was minimized by the moderator on the site
Thanks a lot! It was really helpful!
This comment was minimized by the moderator on the site
Thank you a lot! Helped me much. It could be hours of manual work :D
This comment was minimized by the moderator on the site
When I use this tool for the newer threaded comments feature in excel, it doesn't recognize any "comments" as "comments." It only shows "notes." Is there a workaround for this?
This comment was minimized by the moderator on the site
Hey,

If you change the fourth line in the Macro to "getComment = xCell.CommentThreaded.Text", it will work.
This comment was minimized by the moderator on the site
I'm not the original commenter but this is exactly the fix I was looking for. Thanks!!
This comment was minimized by the moderator on the site
My goodness, thank you i've been trying to figure this out and this was the missing piece.
This comment was minimized by the moderator on the site
Thank you so much for sharing this tips. Really helpful & it works easily.
There are no comments posted here yet
Load More
Please leave your comments in English
Posting as Guest
×
Rate this post:
0   Characters
Suggested Locations