How to easily extract comments contents in Excel?

In some cases, we need to extract the comment contents of cells to cells for viewing or analyzing better as below screenshot shown. But in Excel, there is no built-in function that can do a favor about that. However, here I have some tricks to help you quickly and easily solve this problem.

Extract comment contents with Defined Function

List all comment contents of active sheet or workbook with Kutools for Excel

Extract comment contents with Defined Function

In Excel, there is no formula that can extract comment contents except Defined Function.

1. Press Alt + F11 keys to enable the Microsoft Visual Basic for Applications window.

2. Click Insert > Module, copy and paste the code to the blank new module.

Code: Extract comment

 Function getComment(xCell As Range) As String
'UpdatebyExtendoffice20180330
On Error Resume Next
getComment = xCell.Comment.Text
End Function

3. Save the code and go back to the sheet you want to extract comment contents, type =getComment(B2) in a cell which will place the comment content at, and press Enter key. Then you can see the comment has been displayed in the cell. You can drag fill handle down to extract comments as you need.

List all comment contents of active sheet or workbook with Kutools for Excel

If you want to list all comment contents of the active sheet or current workbook, the Defined Function is not convenience. But Kutools for Excel’s Create Comment List function can quickly and easily handle this job.

After free installing Kutools for Excel, please do as below:

1. click Kutools > More (in the Editing group) > Create Comment List. See screenshot:

2. In the Create Comment List dialog, select the scope you want to list the comment, Active sheet or All sheets, then choose to place the comments in a new workbook or a new sheet of current workbook.

3. click Create. Now all comments have been listed one by one in a sheet.

Demo