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How to set the Sum function as the default function in Pivot table?

Author: Xiaoyang Last Modified: 2018-05-03

Sometimes, when you create a Pivot Table, the Count function is set as the default calculation instead of the Sum function as following screenshot shown. This problem is caused by having some blank cells in the source data of the Pivot Table. How could you set the Sum function as default function in Pivot Table?

doc pivottable default sum 1

Set the Sum function as default function in Pivot Table


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To set the Sum function as default function, you should do with the following steps:

1. Select the data range that you want to create Pivot Table based on, and then click Home > Find & Select > Go To Special, in the Go To Special dialog box, select Blanks from the Select section, see screenshot:

doc pivottable default sum 2

2. Then click OK button to close the dialog box, and all blank cells have been selected at once, now, you should enter 0 directly, and then press Ctrl + Enter keys together, and all blank cells have been filled with 0, see screenshot:

doc pivottable default sum 3

3. And then, please select the data range, and click Insert > PivotTable, see screenshot:

doc pivottable default sum 4

4. In the Create PivotTable dialog box, select a cell to put the Pivot Table in the Existing Worksheet or create Pivot Table in New Worksheet, see screenshot:

doc pivottable default sum 5

5. Now, the Sum function has been set as the default function as you need in the created Pivot Table as following screenshot shown:

doc pivottable default sum 6

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