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How to assign a value or category based on a number range in Excel?

This article is talking about assigning a value or category based on a specified number range in Excel. For example, if a person's monthly sales are between 0 and 100, the sales performance of that month will be evaluated as Poor, if between 101 and 500, evaluated as Fair, if between 501 and 1000, evaluated as Good, and if over 1000, evaluated as Excellent. The methods described in this article can help you with this task.

Assign a value or category based on a number range with formulas


Assign a value or category based on a number range with formulas

The following formulas can help to assign a value or category based on a number range in Excel. Please do as follows.

Formula 1: Using a formula with the combination of the IF function and the AND function

1. Select a blank cell, enter the following formula and press the Enter key. Select the result cell, drag its AutoFill Handle down to the cells where you want to apply the formula.

=IF(AND(B2>=0,B2<=100),"Poor",IF(AND(B2>100,B2<=500),"Fair",IF(AND(B2>500,B2<=1000),"Good",IF(AND(B2>1000),"Excellent",0))))

Notes: If the given number is not in the specified number range, the formula will return the result as 0.

Formula 2: Using VLOOKUP function to get it done

VLOOKUP function can help to handle this problem as well.

1. Firstly, you need to create an auxiliary table as shown in the table below. The table should contain two columns, one for the sales points and the other for the corresponding category you will assign to the number range.

2. Select a blank cell, enter the formula below and press the Enter key to get the result. Select the result cell, drag its AutoFill Handle down to the cells where you want to apply the formula.

=VLOOKUP(B2,$E$2:$F$5,2)

Click here to know more about the VLOOKUP function.

Note: In the formula, $E$2:$F$5 is the table range we created in step 1.


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Comments (6)
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This comment was minimized by the moderator on the site
I couldnt make this work
This comment was minimized by the moderator on the site
How would this work if the numbers were negative? For example, if the given number is between -100 and 0, then assign value 1.
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i wanted to do a 10 grade with this system everything fine until i reach 5th grade then its just doesnt work
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Life saver!
This comment was minimized by the moderator on the site
This was exactly what I needed and it worked perfectly for allocating six different grades to six score ranges. Thank you!!!
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