Skip to main content

Explore the new, free version of Kutools for Outlook today!

 

How to assign a value or category based on a number range in Excel?

Author: Siluvia Last Modified: 2022-03-03

This article is talking about assigning a value or category based on a specified number range in Excel. For example, if a person's monthly sales are between 0 and 100, the sales performance of that month will be evaluated as Poor, if between 101 and 500, evaluated as Fair, if between 501 and 1000, evaluated as Good, and if over 1000, evaluated as Excellent. The methods described in this article can help you with this task.

Assign a value or category based on a number range with formulas

Assign a value or category based on a number range with formulas

The following formulas can help to assign a value or category based on a number range in Excel. Please do as follows.

Formula 1: Using a formula with the combination of the IF function and the AND function

1. Select a blank cell, enter the following formula and press the Enter key. Select the result cell, drag its AutoFill Handle down to the cells where you want to apply the formula.

=IF(AND(B2>=0,B2<=100),"Poor",IF(AND(B2>100,B2<=500),"Fair",IF(AND(B2>500,B2<=1000),"Good",IF(AND(B2>1000),"Excellent",0))))

Notes: If the given number is not in the specified number range, the formula will return the result as 0.

Formula 2: Using VLOOKUP function to get it done

VLOOKUP function can help to handle this problem as well.

1. Firstly, you need to create an auxiliary table as shown in the table below. The table should contain two columns, one for the sales points and the other for the corresponding category you will assign to the number range.

2. Select a blank cell, enter the formula below and press the Enter key to get the result. Select the result cell, drag its AutoFill Handle down to the cells where you want to apply the formula.

=VLOOKUP(B2,$E$2:$F$5,2)

Click here to know more about the VLOOKUP function.

Note: In the formula, $E$2:$F$5 is the table range we created in step 1.

Related articles:

Best Office Productivity Tools

🤖 Kutools AI Aide: Revolutionize data analysis based on: Intelligent Execution   |  Generate Code  |  Create Custom Formulas  |  Analyze Data and Generate Charts  |  Invoke Kutools Functions…
Popular Features: Find, Highlight or Identify Duplicates   |  Delete Blank Rows   |  Combine Columns or Cells without Losing Data   |   Round without Formula ...
Super Lookup: Multiple Criteria VLookup  |   Multiple Value VLookup  |   VLookup Across Multiple Sheets   |   Fuzzy Lookup ....
Advanced Drop-down List: Quickly Create Drop Down List   |  Dependent Drop Down List   |  Multi-select Drop Down List ....
Column Manager: Add a Specific Number of Columns  |  Move Columns  |  Toggle Visibility Status of Hidden Columns  |  Compare Ranges & Columns ...
Featured Features: Grid Focus   |  Design View   |   Big Formula Bar   |  Workbook & Sheet Manager   |  Resource Library (Auto Text)   |  Date Picker   |  Combine Worksheets   |  Encrypt/Decrypt Cells   |  Send Emails by List   |  Super Filter   |   Special Filter (filter bold/italic/strikethrough...) ...
Top 15 Toolsets:  12 Text Tools (Add Text, Remove Characters, ...)   |   50+ Chart Types (Gantt Chart, ...)   |   40+ Practical Formulas (Calculate age based on birthday, ...)   |   19 Insertion Tools (Insert QR Code, Insert Picture from Path, ...)   |   12 Conversion Tools (Numbers to Words, Currency Conversion, ...)   |   7 Merge & Split Tools (Advanced Combine Rows, Split Cells, ...)   |   ... and more

Supercharge Your Excel Skills with Kutools for Excel, and Experience Efficiency Like Never Before. Kutools for Excel Offers Over 300 Advanced Features to Boost Productivity and Save Time.  Click Here to Get The Feature You Need The Most...

Office Tab Brings Tabbed interface to Office, and Make Your Work Much Easier

  • Enable tabbed editing and reading in Word, Excel, PowerPoint, Publisher, Access, Visio and Project.
  • Open and create multiple documents in new tabs of the same window, rather than in new windows.
  • Increases your productivity by 50%, and reduces hundreds of mouse clicks for you every day!